Select Board Agenda Packet - 2024-08-27
Archive Select Board Meeting Minutes · 28 pages · 1,695 words · all documents · the town's PDF →
Selectboard Meeting Tuesday, August 27, 2024 at 6:30 pm
Town of Durham Selectboard Joe Roy (Chair), Josh Klein-Golden (Vice Chair), Joe Tomm, Heather Roy and Deb Oliver
Meeting Location 615 Hallowell Road, Durham, Maine - Fire Station
Click Here to View Meeting Video
1. Call to Order & Establishment of Quorum, Pledge of Allegiance The meeting was called to order at __________ pm by Joe Roy, Selectboard Chair.
____ Joe Roy, Selectboard Chair
____ Josh Klein-Golden, Selectboard Vice Chair
____ Joe Tomm
____ Heather Roy
____ Deb Oliver
2. Amendments to Agenda
3. Public Comments: Limited to 3 Minutes Per Person
4. Old Business
a. Select Board Follow-up Discussion on Proposed Ordinance Changes to Section 5.14 and Article 12 of the Durham Land Use Ordinance and Next Steps
b. Select Board Discussion Regarding the Law Enforcement Discussion being held on September 10th
5. New Business
a. Real Estate Abatements - Donna Hays, Assessor Page 1
21 Country Acres (Map 5 Lot 56-21)
46 Cherry Blossom Lane (Map 4 Lot 121-9) 55 Blackhawk Road (Map 1 Lot 98) 636 Stackpole Road (Map 10 Lot 26)
Attachments:
Abatements (abatesupp.pdf)
b. Discussion on Switching to a July 1 to June 30 Fiscal Year
c. Discussion on Finacial Software - Town Manager
d. Review and or Discussion on Finacial Reports as of June 30th - Town Manager
Attachments:
Budget to Actual Detail (Durham_Budget-to-Actual_Summary_-_2024-06-30.pdf) Cash Flow (Durham_Checking_Cash_Flows_-_2024-06-30.pdf) Changes in Fund Balance (Durham_Changes_in_Fund_Balances_-_2024-06-30.pdf)
6. Manager Report
7. Board Member Reports
a. Joe Roy, Chair
b. Josh Klein-Golden, Vice Chair
c. Joe Tomm
d. Heather Roy
e. Deb Oliver
8. Consent Agenda
a. Approve Minutes from August 13th, 2024 Selectboard Meeting Attachments:
Approved Select Board Meeting Minutes for August 13, 2024 (sbminutes_08_13_20 24.pdf)
b. Approve and Sign AP Warrant for 8-23-24 Motion: _____________________ Second: _____________________ Vote: ______
9. Upcoming Meeting(s) and Town News
a. Planning Board Meeting September 4th, 2024 (Fire Station, 6:30pm)
b. Select Board Meeting 9-10-24 (Durham Community School ) 5:30 Regular Business Meeting 6:00 Discussion with Androscoggin County Sheriff's Department and Guest Regarding Law Enforcement Coverage. Residents are Encouraged to Attend.
10. Executive Session Citations: (If needed) Executive Session pursuant to 1 M.R.S.A. § 405(6)(A)
11. Adjourn Motion: _____________________ Second: ________________________ Vote: ______________
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The meeting adjourned at __________pm.
Contact: Joe Roy (selectboard@durhammaine.gov) | Agenda published on 08/22/2024 at 4:11 PM
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TOWN OF DURHAM
FY 2024 BUDGET-TO-ACTUAL SUMMARY AS OF JUNE 30, 2024
Budget Actual $Under (Over) % of Budget
Revenue and Other Financing Sources
Property taxes $ 8,326,308 $ 8,326,308 $ - 100.0%
Excise taxes 1,100,000 572,032 527,968 52.0%
Licenses, permits, and fees 75,400 45,796 29,604 60.7%
Intergovernmental 1,013,074 390,672 622,402 38.6%
Charges for services 172,000 76,185 95,815 44.3%
Other revenue 65,000 38,244 26,756 58.8%
Other financing sources - - -
Total revenue and other financing sources 10,751,782 9,449,237 1,302,545 87.9%
Expenditures and Other Financing Uses
Administration 473,656 231,447 242,209 48.9%
Municipal buildings 22,235 10,083 12,152 45.3%
Assessing 22,800 9,490 13,310 41.6%
Information technology 47,000 35,749 11,251 76.1%
Planning and code enforcement 124,300 57,276 67,024 46.1%
Fire department 603,845 255,210 348,635 42.3%
Other public safety 18,650 12,339 6,311 66.2%
Public works 1,454,228 491,736 962,492 33.8%
Solid waste 389,000 207,718 181,282 53.4%
Other community services 16,700 16,100 600 96.4%
Capital expenditures - 14,215 (14,215)
Debt service 780,349 310,898 469,451 39.8%
Assessments and fixed costs 6,830,432 2,909,584 3,920,848 42.6%
Abatements and bad debt 19,751 3,567 16,184 18.1%
Other financing uses 616,836 616,836 - 100.0%
Total expenditures and other financing uses 11,419,782 5,182,248 6,237,534 45.4%
ADDITION TO (USE OF) FUND BALANCE $ (668,000) $ 4,266,989 $ (4,934,989) -638.8%Page 23
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TOWN OF DURHAM
OPERATING CHECKING CASH FLOWS
As of June 30, 2024 Beg Balance Inflows Outflows End Balance January $ 4,391,696.04 $ 321,098.27 $ (881,210.46) $ 3,831,583.85 February 3,831,583.85 315,504.14 (806,318.91) 3,340,769.08 March 3,340,769.08 245,519.36 (850,396.99) 2,735,891.45 April 2,735,891.45 287,302.77 (787,207.70) 2,235,986.52 May 2,235,986.52 340,007.97 (972,751.65) 1,603,242.84 June 1,603,242.84 324,891.94 (883,167.77) 1,044,967.01 July August September October November December Year-to-Date $ 4,391,696.04 $ 1,834,324.45 $ (5,181,053.48) $ 1,044,967.01
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TOWN OF DURHAM
SCHEDULE OF CHANGES IN FUND BALANCES
As of June 30, 2024 Beg Balance Revenues Transfers Expenditures End Balance 1 General Fund $ 3,702,384.76 $ 9,449,238.12 $ (616,836.00) $ (4,565,412.34) $ 7,969,374.54 Restricted Funds 2 ARPA Fund 169,630.35 - - (1,050.00) 168,580.35 3 Zoning Compliance 5,000.00 - - - 5,000.00 4 River Park 8,020.86 34.05 - - 8,054.91 5 Scholarships 12,796.84 62.82 - - 12,859.66 6 Heating Assistance 10,956.10 - - - 10,956.10 7 Giving Tree 1,884.25 - - - 1,884.25 8 Historic District 1,330.00 - - - 1,330.00 9 Jackson-Tupper 123.00 - - - 123.00 Committed Funds - 70 Emergency 16,953.00 - - - 16,953.00 71 Grants Matching 27,077.00 20,035.00 2,293.00 (24,967.96) 24,437.04 72 Recreation 23,742.00 - - - 23,742.00 73 Telecomms 78,823.67 9,703.19 - - 88,526.86 74 Revaluation 60,000.00 - 160,000.00 - 220,000.00 75 Eureka Capital 3,719.00 - 50,000.00 - 53,719.00 76 Fire Dept Capital 142,090.56 - 180,000.00 - 322,090.56 77 Buildings Capital 90,512.00 1,461.00 10,000.00 (34,039.00) 67,934.00 78 Public Works Capital 153,087.59 - 205,000.00 (14,072.50) 344,015.09 79 Union Church 21,632.49 91.84 9,543.00 - 31,267.33 Permanent Funds 80 Cemetery 7,733.43 32.84 - - 7,766.27 Total All Funds $ 4,537,496.90 $ 9,480,658.86 $ - $ (4,639,541.80) $ 9,378,613.96
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Town Of Durham Selectboard Meeting Minutes Fire Station Meeting Room, 6:30 pm August 13, 2024
1. Call to Order & Establishment of Quorum, Pledge of Allegiance
The meeting was called to order at 6:32 pm by Joe Roy, Selectboard Chair.
In Attendance: Joe Roy (Chair), Josh Klein-Golden (Vice Chair), Heather Roy, Deb Oliver and Jerry Douglass (Town Manager)
Guest(s): George Thebarge (Town Planner), Lois Kilby-Chesley and Members of the Historic District Commission and Members of the Conservation Commission.
Absent: Joe Tomm (excused)
2. Amendments to Agenda:
Old Business: Add a review of the Fee Schedule
3. Public Comments: Limited to 3 Minutes Per Person
Lois Kilby-Chesley (Runaround Pond Road) – Question about SB Meeting Minutes
4. Old Business:
a. Review of Fee Schedule
The Board will review the edits and the Fee Schedule will be added to the following SB Meeting Agenda (August 27, 2024).
5. New Business:
a. Resource Protection Update to Selectboard - Town Planner
• The Conservation Commission formed a joint working group and they are looking for direction from the Selectboard on one aspect of the project.
• They have been looking at the latest State data beginning with habitat, natural resources that serve as the basis for the rezoning that occurred on the zoning map in 2023. The State has released new data that brings into question some of the data that was included in the Comprehensive Plan that is no longer accurate.
• Looking into updating the Resource Protection District Boundaries to reflect the latest State data.
• The working group is comfortable with continuing to bring options two (2) and three (3): 250-foot development buffer or the 100-foot development buffer around those homes and buildings affected by Resource Protection boundaries. The group is uncomfortable with the concept of having a much broader removal of all developed areas beginning with the habitat maps from the resource protection.
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Josh Klein-Golden motioned to have the working group continue forward on the property evaluations exploring options two (2) and three (3). Joe Roy seconded; motion carried 4 – 0.
6. Manager Report
• Push Notifications
o Go Gov - $3900 per year, pro rate if we started right now
o Text My Gov - $4000 per year
Josh Klein-Golden motioned to allow the Town Manager to sign up for Push Notifications through Text My Gov. Heather Roy seconded; motion carried 4 – 0.
• Financial Advisor and the Town Manager have been looking into an alternative to TRIO.
• Issue with the Server at the Fire Station – at full capacity – Data Defined installed an external hard drive to address the issue.
7. Board Member Reports
• Deb Oliver – Working on the law enforcement fact finding fact paper, looking for feedback. Will be meeting with Ryan McGee to go over things with him and rewatching the video so we can discuss this at our next SB Meeting.
• Heather Roy – The school has been scheduled for the September 10, 2024 Information Session on Law Enforcement. Regular Business Meeting will begin at 5:30pm and followed by the Public Hearing at 6pm. Contacted Roberta Brezinski, member of the Conservation Commission, about the Aging in Place. New Website has no search engine. Would like to have the Solar Powered Light on Dead Man’s curve have dedicated power to the light.
8. Consent Agenda
a. Approve Minutes from July 23, 2024 Selectboard Meeting
Josh Klein-Golden motioned to approve the consent agenda as amended with the approval of the June 11, 2024 meeting minutes added - Item C. Heather Roy seconded; motion carried 4 – 0.
9. Upcoming Meetings and Town News
• Selectboard Meeting, August 27@ Fire Station, 6:30pm
• Planning Board Meeting, September 4th @ Fire Station, 6:30pm
• Selectboard Meeting, September 10 @ Durham Community School, 5:30pm
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Durham Select Board Meeting Minutes – August 13, 2024 Page 2
10. Ordinance Workshop, Section 5.14 and Article 12
The Board moved into the Ordinance Workshop at 7:30pm to look at the Historic District Commission recommendations concerning Article 12 and Section 5.14. The Workshop concluded at 9:00pm.
Josh Klein-Golden motioned to extend the meeting by 30 minutes. Deb Oliver seconded; motion carried 4 – 0.
The Town Planner reviewed some of the information that was discussed during the ordinance workshop. He recommended if you were going to stick with historic districts to go through the process of creating them and have a proper quasi-judicial review of the projects within that, with qualified personnel.
11. Adjourn
Josh Klein-Golden motioned to adjourn. Deb Oliver seconded; motion carried 4 – 0. Meeting adjourned at 9:30pm.
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Durham Select Board Meeting Minutes – August 13, 2024 Page 3
Source: selectboard2024-08-27_packet.pdf on durhammaine.gov. Text extracted with pdftotext; no wording has been corrected.