TranscriptSelect Board Meeting ~ January 10, 2017

Yeah. All right. Thank you. Um, call this meeting to order. We have a quorum. All five selected are here. Can we please rise for the pledge of allegiance? I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

correspondence, we have two letters from the DOT that should have been handed out um about work that upcoming work in the town. And then under action and discussion items, we're going to add B. We've got three appointments to to look at. Any other amendments?

All right. Public comment. Seeing none. Consent agenda. Move we accept the consent agenda as presented. Second. Any discussion? All in favor? Motion carries. Um I'm going to skip over action to discussion item A until the fire chief is here. Uh appointments.

Um we have three requests for appointments. Um the uh one for comprehensive plan committees. The last name Lenoir. Leon. Leon. Okay. And Brian Leon. L I O N I. L A N O I E is how we spelled it. Lenoy. Lenoi. Okay. And so Brian Lenoi is um

asking to join both the comprehensive plan committee and the planning board. Um he would be as an alternate on the planning board. And then we have Kimberly Allen is um being nominated to be an alternate member of the historic district commission.

accept both appointments, both applications for appointment or actually all three but both people as presented. Both of three appointments. Well, three but one person is one person two. All right. Second. Any discussion? All in favor? [clears throat] Motion carries. Departments and committees. Uh, code enforcement.

Yes, I did. Don't make it too brief. We're still waiting for Chief. Hopefully that'll happen. You're still in what? Still waiting for chief. [clears throat] Oh my god. This Well, this No, you don't have killing trees here. You're killing trees.

I know. We are. Oh, wait. Just all one. All one one packet. Just a packet here. A packet and a packet. Okay, everybody got one? You got a projector? Got it. Thank you. All right, so uh let's start off at the top. Um after my discussion with you guys about some signage and stuff for Runaround Pond Park, I got a hold of the folks at Royal River Conservation Trust, Allan and and Kyle, um started a conversation with them about whether or not they wanted to get involved in supporting that. Um, and we [clears throat] met with uh both Allan and Kyle Ruth and I met with them earlier this week. Um, and um, Allan had informed us that they had a $5,000 grant available that they was earmarked for municipal um, what's the word I'm looking for here for conjunction with working with the municipality on water access for some of their conserved lands along the Royal River Basin. So, I got a followup today

from Allen as a commitment that they are committed to um using that $5,000 for a new sign for Runaround Park. uh doing something about the gate across the street and the small portion of road that leads to the dam and any leftover funds might be uh used utilized for

uh a kiosk that they would they would like to have up to help with some of the land that they're developing for recreational use there that they have and trust. Um, in uh exchange for that, I uh I told him we'd put his logo on a sign. Um, so the the last couple of pages beyond that, there's a couple of ideas on the sign that um that I had presented to Allan today. Uh, they liked it very much. Um,

I like the first one. So, I like the second one. Okay. Um, tell me which one we're going with. There's the only difference is one says well Durham welcomes you and the other one says welcome. I like it when it says welcome.

Okay. That's my vote. Um same. Yeah, me too. Cuz they already got Durham on the other one picture anyway. So the letters will be the lettering will be carved. The uh the map of the lake itself, the pond itself will be etched there. The post will be carved with um with the contributors on it. and I'll see I'm trying to get a a vector program for the logo for the town. So, that's also etched in and they'll be painted, but it'll most likely be a cedar sign, the cedar post. So, the cedar will turn gray, but the painting will stay vivid enough. Um, I'm intending for the the point on the sign or the overhang to point towards the lake. So, it'll be two-sided so you see it from either direction as you come by. Um, the one thing I wasn't sure about is why we have a gate across the street at the pond into that little roadway that goes towards the dam because you can only go in there about 30 or 40 ft and

then it trees and stops. There's no way to go any farther and I'm not sure why they're there. They put cars in there in the 70 small jeeps and everything and small cars just to go. They would just drive them over the cliff into

Oh, that's no problem, brother. That's that's fun. All right. So, do we need it does do we need a gate there to be accessible or can we replace that with just some u like telephone pole type ballards that would growing up I always saw

would not be wide enough to allow a car through but would allow big boulders would be fine. What about some got any big boulders? We have to ask we got some big boulders that we could set there. Something kind of goes with the area.

Well, that's what I was saying. If you took like almost look at like tree stumps and they were different heights and stuff and just kind of randomly sat there but were no wider than say 5t apart you can still get a snowmobile through or an ATV or hiking through but you wouldn't get a vehicle in there.

Um and that would on the kiosk is maybe is uh do we have any like historic pictures of what used to be there the mill and stuff? I have no idea, but we can look into some of that, which would be nice to sort of help, you know,

heck of a foundation down there because you could also do similar to what um what New Glouester and some of those areas have done where they take a some of those photographs and descriptions of the historic stuff that was in a site and they put it on a sealed uh display platform and you can read about it, you can see the pictures and stuff like that. So, over time, we'll work on trying to develop some of that sort of stuff. So, um it looks like we're on a run for this. So, that was it was it was good to ask. Um I also threw

in here there's a couple of um pieces of information from MMA in regards to um moratorium, marijuana moratorum, and there's a sample which is the sample that the town of Gardner had uh had actually done that we could look at. It's a little hard to tell. I don't think we need to do a special town meeting. There's a lot of folks that have put up a lot of work putting special town meetings together to start the moratorum. You do a moratorium, it's 180 days. It can be uh advanced for another additional 180 days by a public hearing from the board. It doesn't have to go back to the second another town meeting to be redone. So for you get a total of a year uh to give yourself a chance to develop ordinance. I don't see the emergency here because the state is going to be it's going to take the state 7 to n months just to get its act together on what the just the what the licensing structure is going to

look like. Um and I think that the the planning board probably has with careful wordage all they need to just say we can't really l we can't really go forward with conditional use application on circumstances that we're not able to review the licensing process. you can't get a license

that doesn't exist, right? It's not that, right? So, it's not that we're not agreeing that you have the license standards met. There's no standard for us to review to know whether what it is that we need to do under conditional use. It may be worth getting some additional legal advice on that for the town just to see what the the town lawyers say the how the town may want to protect itself in that particular situation. Um, but I I'm not

sure listening to the stuff that's going through the code chatter line, it's some towns are jumping on it, some are not. Um, it doesn't seem like there's a huge hole to fall in, but I do think it's going to be important um for the planning board to jump on looking on developing some standards as to what it is that we're going to do. if having a total moratorum is not going to be a an available option under law. So if you can't just say townwide we don't want it, we have to develop standards. We have to figure out where to put it and that might be a good direction to shoot the planning board at right away. So that perhaps you know if it does go someway soon if we have to deal with it we have something that's sort of sight specific.

It's probably more than you wanted, but um some of the lawyers are still trying to figure it all out. Well, they don't mind taking their time on that. It's ching ching. Well, I think it makes sense though for the planning board to at least start working on on what their thoughts are because one way or the other, we're going to have to have some kind of plan. allow it, disallow it, whatever it is, because we can have our own licensing and and my understanding is our own municipal fee structure as well.

Yeah, that's correct. The state structure. Yeah. All all the stuff's available under under state law for the municipalities to determine what they need to do. You can do your own licensing and fee structure for whatever you want to do,

right? Um, I think as far as where it gets a little tricky in ordinances and specifically is trying to figure out how to manage the conditions of the use if you don't keep those um that type of legislative oversight in keeping with other types of say assemblies or uses around town,

right? So, the significant part would be determining where in town to put them. Um and and that's one way that you can go is there's only certain spots in town that should someone want to do this type of activity here. This is the spots that are available. So um all of the other more standard uses in you know traffic, driveways, parking and so on would come under mo the most of the usual uh stuff. The other things you could do would be likely be things like hours of operation, how close to schools and churches and municipal structures. you know, some of that sort of stuff. And we've got some pretty savvy folks on the planning board that would know pretty pretty well within the guidelines of state law how to approach that sort of stuff,

right? Because my at least my understanding is that the the proposed statute that was as a result of the referendum keeps in place the the same restrictions on distance from schools and all of those. Yeah. the setbacks from the mar medical marijuana setup are have been paralleled there but the municipality can increase them

they you so that this is one of those that does allow the municipality control to make them more stringent right I think it's likely and I don't know this for a fact but I think it's likely that an outright ban is probably not going to be part of the program I don't know that for a fact but it's it's a pretty difficult under state law to do an outright ban on on a particular business because it's there's a lot of room for lawyers to make boat payments and the arguments that ensue from that. So, it's easier usually for towns to to allow it with significant geographic restriction. So, it could you've only got a certain spot in town you can put it, you know, or something. But [snorts]

we'll let those guys figure it out. I'm sure they'll be good at it. Okay. I don't think I have anything. Do you need a vote on the sign tonight? I think it's it's you're not paying for it, so I don't know you need to vote on it. I mean, I just

Which one? Oh, sure. You guys want to throw your throw your hat in on which sign? What? Look for the first one. I want the first one. Welcome. Welcome. Welcome. All right. That's fine. That's the one. So, I'd like to see some picks on that kiosk, though.

The kiosk is the third. The kiosk is the is the third item. So, if we have to wait and see that um the some of the other stuff, too, is some of the funds and we'll need to talk to Calvin about imposing on the public works for doing the install on the signs and the bors.

Should have asked Candace while she was here expense. The historic historic society probably has them. The the district commission won't, but the historic society might have them. What was there? There was a there was a mill, right?

It was a mill. I don't know exactly what kind of mill, but the dam that's what the dam was for. And if you walk along that area, I mean, you see remnants of old buildings and there's foundations, huge granite block foundations down the road.

Yeah. And I remember reading a little bit about that in Stackpole's book. There may be some pictures in Stackology. Not sure about that one there. I think there may have been one of plumbers, but yeah, because he talked about that one, too.

Um, I know I've I've seen a painting of the one up there. um a picture of a painting. So, I know there's something out there, but yeah, the dam used to look a little different than it does now, do Yeah. [clears throat] All right.

Thank you. You got a sign for Runaround Pond. That sign [cough] embarrassing now that we've got a high class privy up. You bet. Yeah. Well, that part's some of the few times I get to have a little fun in my job because the rest of it's not a lot of fun. I

[laughter] Thank you. Um anything from administrator tonight? Um um Adam so um the first thing actually I just wanted uh to remind you guys well actually remind everybody that we have to choose a recipient for the Spirit of America award. I I've kind of put it out there and I was going to put it out there on the internet to see if we have anybody who wants to nominate anybody. I thought that was already done

for the ordinance. No, we're back at the beginning. It's we do it it starts in right around this time. Yeah. Okay. So, yeah, keep put your thinking uh put think about it. Um if you want to put something on the web uh site and uh say if you want to nominate somebody, email you or whatever. But

nominate Paul. So, the um the audit's going along fine. Um, and then the last thing is I have a request for leave, but it's not till the summer, but I wanted to it's for two weeks, which is why I actually denied double denied.

I wanted to bring it to you guys. Shredd it over. So, it's from uh July 10th to July 21st. Absolutely not. And I will be out of the state hopefully. And so I made it like so that off after the tax bills go out but before they're due.

So right in the middle where everybody's, you know, just kind of clicking along. So everything should be good. That makes it sound better. Don't next item. So I move that we accept Ruth's request for leave. Thank you. Second it.

Any discussion? All in favor? Motion carries. I'm not running again. [laughter] Yes, you are. Yes, you are. Okay. Is that everything, man? That's it. Thank you. That's the way to do it. [laughter] Calvin, So, your appearance here will be brief.

Just check the radar and it's I heard it was I heard it was kind of in the southern part here an hour or so ago. So, coming from Poland through just started here. So, so you quick? Yeah, I just called in a couple guys to watch while I'm in here. So, [cough]

I got stuck in that last one. I did a bridge on this last point. So, you did package for everybody. Is it briefs? Yeah. Trees. We'll say the corner down by uh the river over on the shallow end of town. No, two that way is uh much better.

What was that? Now, you get the whole packet. Full packet. The whole packet. Whole packet. Yeah. Give one more that way. They all got one. One more this way. Give me one more. You guys know we got a projector. Yeah. A projector.

All right. Go ahead. We like it. Okay. So, that we'll put that aside. So, put that one aside. Put the back. The uh Oh, this is just for later on. That's just later on. That's the two applications for the bridge grant for the for the stream crossing grants. What we got here?

So, just uh talking about the storms we've had, the backtoback storms. We've had u 29th and 30th we had that um 3-in snowstorm ended up being over a foot of cement and we plowed for 33 straight hours in that the trees all all down and power line. So, our roots were all messed up. We couldn't go this way or that way. We'd have to go around that way to get to this end and then another truck would have to come from the other way. and it was quite a interesting interesting night. Uh cleaning up trees since then.

Um the snow was so heavy that we had to take the small trucks to get up the hills because the big trucks it was just so heavy the big trucks couldn't push it with the width of the so we had them waiting for us on the hills before we could punch through there to get them up over um 6 in per hour at times I was out I didn't know where I was just I don't know where I am I'd see a snowbank and I'd be okay I got to go this way and I'd see a snowbank okay I got to go this way all I know is between the road. I hope nobody's following it cuz and and everybody else was on the radio saying we don't know where we are. I don't know.

I drove home like that in the past. It was much fun. It wasn't snowing when you did it though, right? Oh yeah, it was snowing [laughter] that time. [clears throat] Um so we we got through that and uh on the third and fourth we were treating out. It was pouring rain all night. We were out and when you when it rains on the gravel because it's ice pack, it just accumulates and freezes and keeps adding cuz it was above freezing. So, it wasn't accumulating on the pavement. The gravel road, it just keeps building and building. So, uh we were all out. So, we

made a special mix that has bigger stone in it so that u it buys you time on a gravel. You're not having to go right out. It's not just glazing over and becoming useless in 5 minutes. So, put the 3/4 in stone in there and that gives us time for and uh so we had certain trucks out with that and then other trucks out with salt. So, uh somebody said somebody made a comment that a truck went by and didn't put anything down and the road was slippery and was cuz he had that you wouldn't want that stone in a u so we had two different trucks out with different materials doing different projects. Uh you wouldn't want what was in that truck doing the gravel roads to put it on paved road. you'd have a rock through a windshield or [clears throat] so [sighs] every forecast it was going to stay above freezing [clears throat] and then right about 6:00 it decided it could have happened to about 31° and the

entire town froze. So we were uh fortunately we were all out here so we had but it still made for an interesting commute in the morning and one of our trucks was off the road over on Davis Road and we had to get back one stuck in the driveway too. Didn't

I think that was the one I think that was the one. Yeah. And um [clears throat] so we got that one back in the road. It was it just turned ice immediately. Trucks were just sliding and so the commuters were doing the same I'm sure. So when it freezes, unfortunately, it doesn't freeze just this road and then that road. It's the whole 70 whole 75 miles is frozen [clears throat] at once. So takes an hour or hour and you have to get that all treated. And so that's uh that was an interesting morning. [clears throat] Um but working on stream crossing permits. You got those here applications. Still still working on the budget and uh still working on the road scenario for this year's plan of attack for overlays and chip seals and rebuilds.

She can have mine. It's okay. me anyways, I really don't need all this paperwork to pay the truth. Your judgment is pretty good that I know it needs to replace. That's just me talking though. Look at all these permanent.

Well, I did it in black and white. I couldn't give you this. It looks a lot different picture. I did as far as I'm Yeah, I I'd be happy if if if you really wanted to get this to us, just send us an send it an email. Okay. We were looking at getting a cheap doc document cam that we could just hook to the projector and you could show us what you had right on there.

I mean I know what you're doing. I understand that you don't have to go. All right. Yeah. I'll actually look at my email Anything else? That's all I've got. Any questions for the still working on my project? I had that together somewhere in there. It's together. I just got to

Okay. No, I know you're busy. I understand the phone. Make sure you bring me I want to copy that, too. That is what I figured. So, okay. Thank you. Thank you. Okay. Y have a good night. Safe night, Chief. uh report your report first and then we'll

elaborate written report, so I'm just going to give you a quick overview. It uh Homeland Security Grant check for 2015 is here. It's in this envelope. It uh but I could need [clears throat] the envelope for a minute. It's my report. at uh hazard mitigation. I

saves paper. I like that. [laughter] At the hazard mitigation, I attended the meeting on January 5th. Um for starting the process, the next meeting is February 16th. It at this meeting, they just really kind of went over everything to bring everybody up to speed on what it actually is. Uh, I haven't had a chance to sit down with Calvin because it it primarily focuses if you've never seen one and actually the plan should be stored here somewhere. Plus, it's believe up on the county EMA's website as well or the county website, but uh if [clears throat] you've never seen one, most of its focus, 99% of its focus is actually on roads and stuff like that. Um, I did uh so that is and in all fairness to Calvin don't don't get after him yet because I haven't had a chance to sit down. So I don't know how familiar he is with this but I didn't say paper in this aspect. I did make copies. They're two-sided though. So I

guess I did do something. It's just a single sheet. Uh but that's our list of projects that were on the plan 5 years ago. My boss. [clears throat] So it uh uh and we have to update them based on if they've been completed with local money, add any new projects, stuff like that. Um but it I'd love to because

we move forward. Obviously Calvin has to be the one that I just work on the plan. Calvin has to be the one that takes advantage of the grant. um twice a year there's grant money available that will pay a percentage at uh I don't know if I wrote it down or not but a percentage of the project and a lot of what you have to do can actually be in kind or inhouse services and stuff at their rates it can't be at your rates it's at their rates but uh anyways next meeting is February 16th it uh I may actually come back to one of your next [clears throat] meetings I actually think I have a one of my granddaughter's graduation is February ruary 16th. So if it is it uh I will not be attending hazard mitigation. So maybe Calvin or maybe I'll have to come back to the board and ask somebody here or

Curtis Curtis is the assistant EMA, but I'm not sure he's ready to jump into the fire like that. Where was it? Where was it held? Lewon U in the county EMA. All the towns are there. Oh, well [clears throat] Lisbon was there one day.

Yeah, Lisbon was there. public works and the EMA director my boss there Auburn was there the public works it's really the the plan is more focused on public works aspect of it than it is really the same place we went last year

yeah it will I don't think I went with you for the training seminar on the Lewon central fire station it's under Lewon central fire station what's the February 16th one is at 5:30 that's off what's what's the day what's the Thursday. I think

Thursday. Let me know. I'm going to go. I think it's a Thursday. You [clears throat] can't go. Don't want to go. Oh, wait a minute. Tell you right here, maybe. Let's see. That's January. Before I get out by my phone. Oh, I don't have it. It's uh it quits. Oh, wait.

I'm pretty sure it was a Thursday. 16th. You said it is a Thursday. Yeah. Yeah. Yep. [clears throat] But anyways, that's the next meeting. Uh the next meeting what they're hoping to have is kind of and I I'll need to meet with Calvin before then is they're hoping to have kind of a rough idea of where the projects are, what new projects might be looking to add and stuff like that. So, uh not overwhelming amount of work that has to happen between now and then, but a little bit, but we got about a month to get it done. Uh any other questions on that? Oh, okay. it uh uh just to kind of update

you on the uh recruitment process. I a little disappointed the recruitment process. I I reported we brought in five people in the since or through the recruitment process. Well, we actually had two one of the new recruits and they were actually a spouse of another member. They're moving to Florida. uh

I've I've lost the same number and I've lost it in in [clears throat] uh yeah in the historical aspect and the knowledge uh yeah because one's one the the other three are all want to retain their membership but for emergency responses two have moved to green and one is part-time moved to Sabbatus so I do have two more applications over there so maybe there's a little glimmer of So [clears throat] that's it.

Any [snorts] questions? I have a uh a kudos, I guess, for you. Guys went on a call here a week or so ago up on my road and and I ran into the people and asked how everything was going and they wanted to make sure that they mentioned that they was very happy with the service they got. They actually plowed the driveway and shoveled the walkway cuz none of that had all been done when this all happened. and uh they was very happy and very impressed with the service and how it all went down. So,

y kudos to the guys and girls. Well, thank you. It uh and I I'll kind of Keith was the one that plowed. Yeah, he did. Yeah, she said that. Yeah, he quite often will when we have calls, you can't always go on the calls, but more often than not, he'll come off with plow route if he's local to try to make sure the the driveways are open.

I was going to ask you, what happens with a call in the middle of the snowstorm? [clears throat] Do you have a a plow truck at the He tries to occasionally we we'll call for public works if it's icy. A lot of the driveways are bad icy right now. Um call for public works if it's icy. It we had another one similar where car was off the driveway at uh tried to make it up a hill. I made it up the hill but I went to use the onspots. since I have the MS spot service because the onspot didn't actually work coming back out with the rescue and I had the uphill so I wasn't quite bad. They had the downhill where there was no control left whatsoever. So uh yeah it uh usually Keith will try to if at all and I have usually have my plow on it. We actually we've had a chimney fire going back in time on the rabbit road that it was just snowing like a couple inches an hour. Keith plowed one lane and I plowed the

other lane so we could get the fire trucks into the chimney fire. So yeah. Yeah, we did shovel the path. Yeah, they they was uh they was very happy. They wanted [clears throat] to make sure that they mentioned that. They was impressed.

We asked them if they actually called us just to get the driveway. [laughter] That's not an ad to get it done. Yeah. Now he's doing fine. They everything everything everything is good. They don't know why it happened. So that's the bad part.

Yep. Yeah. I actually spoke to his wife about stuff. So yeah. All right. That's it for my report. Okay. Budget. Ready? Yeah. Just got pile of papers. I didn't know you guys were going to be ready to go right into it. It I don't have the full

capital replacement plan updated. But I assuming you have the budget, the cover sheet that lists the projects and stuff like that. The other one, it's in the cover sheet. The projects are listed, but I just don't have the capital um plan all updated accordingly. All right.

How would you like to proceed and what sheets would you like to use? I think uh check if we do the uh onepage sheet that we're used to, but we can refer to your breakdown. Yep. Yeah. To your breakdown when we have questions and so on, but just kind we can just kind of go down through and see what we've got.

Okay. that uh well the [clears throat] I'll focus on the requested versus the expended last year or the the budgeted last year. Last year uh starting off the chief's pay was 575. It uh that was based on 53 pay periods. However, so what the current request is is 59236 and that's based on the 52 pay periods with a five once it's reduced to 52 with 5%. Um it uh

labor it uh that primarily focuses on not pay increases per se otherwise an increases that happen because of the minimum wage increase. So, um, so it's really no allowances for additional hours. If you look, remember our system, it's a building block system that's based on a labor rate that's actually currently below minimum wage.

And I'm kind of surprised [clears throat] cuz was last year the our highest call volume ever? I know. I'm surprised that we didn't expend more. Yeah. Because I expected we did we did more with less. Yeah. kisses. It does seem to be the trend.

Is that due to the um fewer people responding now? Yes. Okay. Yep. Which it's good financially, but it's also dangerous. Sooner or later, we're going to get somebody hurt trying to do things that they should be doing with smaller numbers.

Okay. Um it uh I think I've reported to you before on the daytime calls, it's not unusual for me to be the the kid in the group. And that's a sad sad state of affairs when our emergency services depend on a kid that's in my age. I'd like to think I'm young and spry, but [clears throat and cough] also got a few more miles, I guess. But

so, but anyways, that that Yeah, actually that kind of shocked me as well. But the other side of it too is a lot of the increase in call volume was focused on rescue calls, which rescue calls tend to take fewer fewer people in the first place. Is is that the line that the uh stipens come out of as well?

Yeah, the actually that 94528 that's that is the stipens that's the part-time pay and the hourly pay. I just wanted to we break down the budget. The only thing that's separated is the chief in this category. I wanted to highlight that um you would put in for a 50% increase on the uh assistant chief EMA on that line.

Yeah, it uh referring back Guess I better get better set up. Um, deputy chiefs last year were 11316 for a stipen. It with the increase it made it 11.8667. I think we talked a little bit this about this when we did the position and stuff and it [cough] serves as basically he started getting the assistant EMA director which was the same as the deputy chief stipen stipen. with the assistant chief's position. I have him focusing on a lot of the operational management of the department and stuff. So, it uh he definitely has a bigger workload than the two deputy chiefs as assistant chief and assistant EMA director.

Yep. Yeah. I just wanted to make sure I mean I I I actually I agree with the with the thought behind it because it is a it is a more work on that position. I just wanted to make sure that we highlighted that it was there.

Yep. Yep. Um I don't know how much you want me to focus on the um support and benefits section. at the health insurance there's an increase there and obviously with any of the FICA the I think actually the FICER and the main retirement system both of those went up a small amount this year in the the U as far as I know

FICO wouldn't F is still 6.5 still 6.5 okay u but anyways workers comp it at uh it's just reflective of the number that I get from the office and stuff [snorts] at uh operating expenses um utilities which is really CM CMP power is our power bill it uh we budgeted 5280 last year we spent 4836

um that's I put in for 540 [clears throat] I think I want to see a little bit more history before I'm ready to say that but we we changed some of the lighting at the station not all of it But we changed some of the lighting at the station and I don't know if some of that the time frame lines up about right for the reduction in the power bill. So I don't know if some of that's reflective of some of the the lighting changes or not but I'm not comfortable at this point in telling you that it definitely is yet. U if it hold true for next year I think that category unless and there's supposed to actually be a decrease in the utility rates or has been a decrease in the utility rates. So, I actually think next year I'd be a little more comfortable with saying we could go a little lower with that line. But anyways, I requested 5,040 on that line. Propane [clears throat]

3,195.2 gallons last year. So my estimate is for 3600 gallons. I believe our current rate per gallon is 1299. I utilized a rate of $1.40 per gallon. Uh so last year we had budgeted 6,480. We expended 4,1534 and the request is for 5,040.

last year it we had budgeted 3529 uh and then we ended up spending 714703 in that account line. Couple of items there at uh I didn't change that. Uh couple items there. It uh we did the under cleaning that one is substantially higher. I put in 300 and it's at 1255

and that's reflective of the $1,000 for the waxing of the the station floors. And then the other one that's substantially out of whack is the uh repairs and that's reflective because where we had to do the gear extractor repair.

Um you're a little puzzled. Yeah. No, I'm just wondering why there's a $140 difference between what we have on our on our sheet and and what's on his sheet. But uh [clears throat] coding errors at the bottom the bottom line we generally

Yeah. come pretty close. Yes. Okay. This is a [clears throat] little bit more than what you said. Yeah. You said 741 714, right? 714703 is uh it's on his at his sheet here. Yeah. So, okay. Um we'll we'll we'll see where it ends up.

Yeah, we're very close in numbers. It just sometimes it's coding errors, sometimes it's oversight on my end. Um you know, it I can tell you whether I'll let you find there's one or two others that we don't agree exactly. A lot of them we agree. Exactly.

Nope. Equipment maintenance. It uh [snorts] equipment maintenance. We've budgeted 345. We expended 40,8913. Going down through them. EMS was one that was substantially and a line that was substantially over spent in my breakdown. Um, couple of things. One was increased call volume because as I said before the the primarily was in the EMS area where our increased call volume was and the other piece of it was we put the NOX vault in the um backup camera on the

rescue and that was over like 35 3600 in expenses right there. So, uh, I see you have down hoses in quart. Yeah. Well, uh, moving down. I'll cover hose next. The hose, the reason the hose has a substantial increase is we test our own hose Monday nights. It lasts about seven nights. It's probably the most dangerous thing we do. And the biggest opportunity for a workers's comp claim because we lay out the hose. uh one liability lies on us saying that it passed its test. So that line incorporates the increase in that line actually incorporates $2,950 to hire fail safe to come in and actually do our hose test. Um mostly other tests we hire.

So it's not for replacement hose test. No, that one. Yeah. Where's equipment maintenance? Any of the test procedures and stuff like that for any of the equipment actually SCBAs flow tests are about $1,500 annually on SCBA. So big portion of SCBA line. Um I think this year was 450 was for the SCBA flow tests alone, not actually repairs. Um same thing with pump tests. When we go to pumps, that line doesn't just cover pump repairs. It covers the pump test, which

So, you no longer do the hose test when I try to have Well, no. Uh, that's my recommendation is we no longer do it. It's it's the biggest one. We bring in people for the six nights for the test and probably 10 guys. Does every every fire department do that or is it just just

No, actually, most of them are gradually going away and hiring somebody to do it. Um, they come in and usually in one day's time they test it all. They don't put wear and tear on your apparatus, use fuel. They just need a water source and somebody to maybe move out the apparatus. They take it off, they rebet it. Um,

is that monthly or? No, annual. We have to do an annual test. Annual test. Yep. [clears throat] Anyways, that that actually incorporates a $2,950 do stuff. the others with SCBAS um SCBAs as I just said 1450 was SCBA flow test. So really when you look at what we expended last year there wasn't much of that was expended actually on repairs. One of the things I'm running into with our SCBAs, this year's grant went in, grant request went in for trying to do SCBA upgrades. We're currently doing a got it built into the budget doing a rotation on turnout gear, but SCBAs um when we got the grant back in 2005, I think it was, we had them all

up. Well, we we replaced 10 and had eight of them upgraded. Even though those eight were upgraded to meet current standards, as far as the manufacturer dates concerned, it's like four standards, five standards standards, NFPA standards. They update them every 3 to 5 years. Um, so where I'm headed with this is they won't repair those SCBAs any longer. Um,

also, and that won't replace SCBAs. That does has nothing to do with replacing them. That actually is just because repairing them is more expensive now. Um it uh if I can get them repaired, which I can't get them all repaired. So I have put in for a grant and I I tried to really do it up big time this time around. Um so hopefully we actually hopefully we're successful because otherwise the next piece I'm going to have to come back and talk to the board about is well how do we develop a system? Do we do a lump? I I I've never been an advocate for just replacing everything and 10 years later doing it again or something like that. The grants made it happen that way. That's why we have everything coming do like on our turnout gear. Most of it's 10 years old. I'd rather see us replace like four sets a year. I'd love to get a grant, but I'd rather see us replace four sets a year every year. So,

Oh, and we budget for a couple sets of turnout every year. Yeah, we're good with the the gear. If we continue supporting it down the current path, we're okay with the gear. It'll take us a while to play catchup and get squared around, but in six or seven years, we'll be squared back around with the turnout gear. My statement was more that we're heading, unless I manage to get a grant, we're heading that way with the SCBA. So, that's actually why that line's increased is because of the age of them, it's becoming more expensive to repair them as well.

How expensive are they to replace? Uh, ballpark. Yeah, I it's definitely a ballpark because I haven't got a I did get a price quote for the grant, but I don't it was Yeah, a few months ago I want to say they're around 4,800 for just the SCBA and then you're going to have two cylinders and a face piece. So, you're talking seven or 8,000 for um per SCBA.

We have 20 of them over there. don't know that we really need 20. But the other side of it is if I have a seating position that could require an SCBA, I have to have a C an SCBA in it or take the seat out. Actually, the latter when we got it going back in time, we removed two seats just so we wouldn't we didn't need to have that many seats and so we took two seats out of it just so we wouldn't have to equip it with those additional SCBAs.

No, that was okay. Um, hydrants. There's a reduction in hydrants. Um, yeah, it uh if if Calvin and or the roads and the the department are going to work together the way they have been. Um, yeah, all we really need to do is do the parts. that uh to this point in time I've kind of been doing on take care of me and I'll take care of your stuff and um it's worked well. So if all we're going to have to do is the pots in the future I'd say we can drop that down. I actually 500 may not need to be always be there in the future as we progress. Um it uh [clears throat] exation I reduced that slightly based on last year's expenditures going into last year's budget year. They'd give me a quart of300 to have it serviced and inspected and came back at 866 was the final bill. So unless we break something that thousand is more than enough ladders that actually that line 1,700 was budgeted and we expended the 437794

that includes that repair to the nozzle on the ladder that we just did as well as we we have a testing company as well to come in and test for apparatus repair. What's that? That's that more or less is an apparatus repair is a ladder expense. I mean you I mean It could it could you could really put it in either.

Yeah, it was on the ladder. It was on the ladder. So, that's why I put it under ladders. It's part of the maintenance and upkeep of the ladder and it's part of maintaining a certificate on the ladder. But it uh Yeah. So, that includes that.

That was 24, right? What's that? That's engine 24, right? Tuck 24 apparatus 24. Yep. That's not that 4377 is not that whole thing. I I'd have to go back and look to tell you exactly what the ladder test costs and we had one other ladder that we had to redo some rivets on, but that was it. Um, thank you.

It [clears throat] uh apparatus maintenance. it. Uh I mean we had the several big bills on the the rescue and on um see the repairs were on engine 22 for the brakes and uh Yeah. So most of it's routine stuff, but yes. So there's your apparatus maintenance right there below it.

What's that? That's your apparatus replacement maintenance below it. Yeah. Yeah. It put the ladder on. Okay. Right. Whenever it's something mechanical or something like that, the the stickers, the oil changes, the filters, tires, anything like that, I you put it under apparatus maintenance.

What the harness go on? Was that Was that the the harness? The harness for the ladder he put on the ladder. That was the ladders. Okay. That's That's the nozzle thing you were talking about. Okay. That's fine. Okay. Um generator maintenance. We underspent that, but I left it the same because we've had trouble the last couple of storms that generator um starting when we lose the power and stuff. So, I got to have an electrician or have um the generator company come in. Hunters usually does our oil changes and service work and stuff, but I need to have somebody check it before it goes. It doesn't start one of these times on a other day during the storm. It ran day and a half or something like that. and it was it was critical to keep things operating. So, um so I left that one at the 800. Um

The hazmat I didn't spend anywhere as near that amount. Um bottom line is if I end up replacing one sensor and uh uh one of the gas detectors, it's going to be close to that 300 just for the one sensor without primarily focused on span gas. Span gas has a shelf life. So primarily focused on replacement of span gas. Questions under equipment maintenance.

What what does miscellaneous include? Yeah, miscellaneous is the the flashlights, repairs and maintenance. Anything that doesn't really fit in any one of the other categories and stuff. I know the budget commission it can just is if miscellaneous. It used to always be a source of contention if it is an issue. I can definitely most of the stuff it it may not be a pure fit somewhere else but most of it I could fit somewhere else.

I I I don't think it's a big line. I I'm not nervous but I know it's going to be asked. And the hazmat is going to help that small item maintenance. Yeah. Yeah. The hazmat's what? Hazmat is the gas detectives. You bump gas.

You bump your bump bump testing. Yeah. The gas monitors. Yeah. Yeah. We have to How much is it to go get them tested? To get them tested? I don't know. Never checked on getting them tested. I get mine tested. They'll be three months.

We do do our uh HCN detectors. We do have them come in and test those um just because it's too expensive and the shelf life is far too short on hotel room fire safety does always. I just just wondering if this get on every 3 months.

No, actually we do our test on our monthly and after every use cuz whenever we get called out it obviously gets used. So it's recalibrated after every use. We use ours every week. Yep. Okay. I just want to [clears throat] Any other questions on equipment maintenance? Nope. Okay. Training uh

training at uh 4,800 on license well 7,700. We spent 67.85 uh requested 7,700 again at uh pretty close. And most of the lines that uh licensing we 4,800 was budgeted. We spent 3513. Um especially if we're going to recruit members that takes no time to eat up because most of the licensing I think you actually have one on the is it on the warrant tonight one of the licensing classes they tend to basic license it's over $1,000 for the classes between the testing and the books firefighter one and two that classes 650 675 um anyways that's [clears throat] what fire academy would cover is firefighter one and two fire officer classes any any long-term um commitment um that would actually get a I shouldn't say tangible is not the right word proboard accredited certificate out of like fire officer fire instructor um firefighter one and two but uh uh those are the ones that come under firemies schools tend to be

the weekend class or something like that uh taking uh you know going to one of the fire attacks school taking a class on uh um truck operations or something like that. It uh that was 92950 training aids actually it is 116682

in part a good portion of that actually went towards the purchase of upgraded CPR training mannequins Okay. Um, yeah. Let's see. Follow your line. All right. I'm following mine instead of yours. It uh I want to keep going on mine.

You want yours? I can follow yours pretty good, too. All right. Transport services. It uh we budgeted 49 18 for intercepts, paramedic intercepts, and 3,100 for billing fees. We spent 47.80. uh it uh 1,600 of it went towards

intercept fees and 3180 went towards uh ambulance billing services. It requested 49 again. Um just out of curiosity, what's the four at 200? Because that doesn't add up to anything along there. Is that just something a remnant from another time that hasn't been deleted?

Yeah, it is. [laughter] Okay. Thank you. would never do that. [laughter] Yeah, I guess I better make sure that's going in the future. While [clears throat] you're doing it, you might want to look at the dates at the top.

Oh, yes. I was just noticing dates am I looking at Oh, at the top of the column requested 2016. Yeah. Yeah. I'm assuming these are 20. I did the top one. I did the header. [laughter] There you go. And [clears throat] you did the you did page one. Um just page two and page three didn't

Yep. We'll get that. Yep. [cough] It uh but anyways I last year we're on track this year with about the same calls at this point in time. Um I just can't imagine we'll exceed last year's call volume. I I actually think it might go down just a little next year. I'm hoping it does. Uh last year we finished last year at 400 emergency responses. So

yeah, right now we're at nine and today's at 10. So we're a little behind our one a day average, but we're [snorts] making up ground for the la in the last couple of days. Um so I I think most of that will tend to run about the same. Uh going back in time, the intercepts actually some of them were were exorbitant fees that they were charging us and they seem to have gotten a lot more realistic and taken a look at it. Um and I think are looking at it from more from a mutual aid perspective. You're checking my math. Um [laughter] I only because it uh something wasn't adding up on on something wasn't making sense on something, but I was trying to see if I could answer

formulas. So it doesn't mean there's not an error in the formula because whoever was doing this for me didn't change the days at the time. I was actually seeing if I could answer my question before be before I had to ask it but I'm I'm ahead of you. So right now I'm on the fuel line so

Oh okay. Yep. It uh little fuel. It did it add up? I hadn't gotten to my calculator yet. [laughter] the fuel. Um, last it last year we had 4,000 budgeted. It we expended 353609. It was based on 1,687.3 gallons of fuel. Um, it uh the request I

asked for $2 at $2.70 a gallon. I don't know if I'm Yeah, I don't know where it's going to go. But uh slow down because cuz uh yeah, that's a re I was looking at we only spent 3500 and you're asking for 4860 and so if I calculated

it out um you paid an average of 209 or 210 this last year. Yeah, this this last fuel bill was $2399. So it's gone up. Okay. Yeah, if you check the store, uh the the pump price at the store, I actually think is $2699 or $2599.

Yeah, gas has gone up quite a bit, too. So, okay. So, that's just planning that we might it might go up. Yeah. I I can't I I know my fuel bill this this last diesel fill up the price per gallon. I I can pull it if it you think it might be a question, I can pull it to have the information for the next one. But you we were down pretty good when I figured it last year's budget. And I don't think I brought last year's budget, but u when I figured last year's budget, we were down the price of fuel was down pretty good, but it's it's up probably 30 cents 40 cents over what I actually calculated.

So, it's a good thing we did well at the start of the year because it kind of we were over what I budgeted at the end. Are you still purchasing and getting the getting the gas credit or are you okay? Yeah. [clears throat] I don't No, no, we don't turn in for a fuel tax.

So So you're going through GP COG or No, it uh it ended up that the effort of going through GP COG versus just staying with Down East, they they were taking my state fuel tax off, which if you look at GP COG prices, once you do the rat price and a reasonable profit and stuff,

you're playing a game of maybe 2/10en of a cent or something like that. U so you know, I just down east had it straightened out. It took me a little while and a little bit of uh going back and forth with them because actually they were what probably 3 months, 4 months out of one of the billing cycles that I didn't know they were taking fuel tax off, but they were taking fuel tax off and I submitted for our tax credit and they gave me the tax credit and so we had to get that squared back around. [clears throat]

off. Okay. Yeah. Okay. And and it's because I mean we're looking at a 60 cent increase over the average that we paid last year. So that's that's that's why the difference that makes I [clears throat] don't know if 270 is a good number to use or not. I struggled with I actually initially punched in 260 and then I drove by the store and saw the price on the pump and it's like that's cutting me close too. Yeah. But [clears throat] that's Yeah.

spent 38.28. Uh this year's request is for 4,05 uh 45. It uh primarily focused some of them went up, some of them went down. It uh it uh the only two that we hadn't paid, we paid them actually last year was Cumberland Chiefs and uh National Volunteer Fire Council.

correctly two last year we didn't do the we didn't pay the fire chaplins one last year either. Is that one that we're could be I I don't know if he just hasn't submitted. They haven't sent him an in I haven't got an invoice and usually it relies on him coming to me with an invoice for me to pay it.

Right. because I I if I remember I don't know for sure because I don't have the paperwork from last year, but it seems to me if I that we didn't that we paid nothing. It could be I didn't go back and look. It could be um that uh you know if we concerned about it and it gets cut something else if I have to if he comes to me and asks I'm sure knowing him 50/50 chance he paying it out of his own paycheck. It just I I can't imagine he let it laps. And what's the diff I see [clears throat] there's Andrew Scoggin FF and Cumberland Chiefs. Um the

what do they what are kind of guess kind of what are they did the firefighter associations for the county? Yeah. Um it uh actually Cumberland Chiefs Anderson doesn't have a chief's association. I have a firefighters association that one of two or three counties that it's a firefighter association instead of a chief's association. It's just an organization uh that really provides an opportunity for news, information, the exchange of ideas, concepts, and stuff [snorts] like that. Uh

okay. Um describe it. Yeah. [clears throat] I Anderson, we usually have people in attendance. Cumberland, we rarely have people in attendance. mutual aid. We do more mutual aid with Cumberland than we do with Andrew Scoggin at um

that's the only reason we became a member in the and actually I'm sure you guys run into it in some of your activities. Most people don't realize that Durham's actually in Androsk and most people think Durham's in Cumberland County. [clears throat]

No, I know the difference. I know the difference from [laughter] blue lights. Yes, most people from Durham know the difference, but a lot of people from Cumb actually in Androskan as well. Um, some of them even think that we're in Cumberland County. I can't imagine you guys don't run into it. I run into it periodically.

It's rare. Freeport because it's because of the combination with the school. That's why they think that. Yeah. Well, not not even that. Actually, a lot of my stuff like the forestry, the forest fire class days and stuff and the forest fire zones, we're actually put into the coastal plane. Um, you know, and it a lot of us Durham was part of

Well, Andrew Scoggin didn't become a county until about 1854 and we were part of Cumberland before that. See, all right. [clears throat] Um, any other questions on dues? Nope. Chief's expenses um budgeted 25 spent 25.92 it uh requested 29 mileage was at

209 spent 2179 so requested 22 um the only one I really changed was the expenses besides that um it uh yeah what does that cover the mileage or no expenses expenses actually would cover like if I go to one of the conferences or PL something like that would cover my registration fees or my lodging or something like that if I end up staying overnight. Um it uh yeah

n prevention. Um we've way under spent that part of that is a reflection of staffing issues. you know, it it's primarily focused on our efforts with the school and our efforts with the school really lagged this last year because we just don't um between the call volume and the number of people we have kicking around during the daytime and stuff, we don't have we don't have the staffing to interact. So, um budgeted seven spent 30245, that

one usually is traditionally underspent, but not as grossly as that. Personal spent67701 Um most of the stuff in in the the lines stayed pretty much the same going down through uh where we really overspent was in respiratory eval. Um the 40 at 142

reflects an increase in the cost of a respiratory eval and it requests I think probably accurate numbers that the respiratory exams I don't have to do it on everybody every year but it goes on age and once somebody gets to 40 I have to do it every year and it uh probably 40 and over counts for 75% of the membership on the department is now in the over every year category [cough and clears throat] as well as anybody new matter what their age is I have to do the initial one and then it ranges from one year two years or three years. So little bit of an increase there primarily based on the cost increase and really reflective of what we ended up spending this year on respiratory exams. Um face pieces kind of goes along with the SCBA. Those are SCBA pieces. um this

line here just the SCBAs are assigned to individuals. So that's why we separate it in the first place from SCBAs and actually that that'll buy at best two face pieces. Um if the prices don't go up turnouts, u you talked about turnouts

and we did increase it to three. Um I think for now three we're good at. I think down the road we see where things end up resting. It maybe we should consider four to try to maintain the system, but I think if we get it three or four somewhere in there should consistently maintain the gear replacement so that we're NFPA standards again. it. Maine hasn't adopted it, but nevertheless, manufacturers and repairs. We can't get repairs. It We got one company that'll do it, but once we lose them, we have nobody that'll repair it if it's over 10 years old. Um,

what does the turnout consist of? That head to toe or No. No. Turnouts are pair of pants, a pair of ski pants, and a winter jacket is what they are. You get the suspenders with them, but it doesn't include the boots, the helmets, the gloves, or the hood. Okay.

[cough and clears throat] That's why the gloves, spinners, and helmets are hoods are all on a separate line. Yeah. And those tend to be items that Yeah, that's what I was thinking was all damage. Yeah, they they tend to be items that get damaged as well. [cough and clears throat] it uh if you think about your own personal lifestyles and stuff and if you're working with stuff it the things you tend to damage you know the gloves

boots I can understand boots because of of the sizing but the money it doesn't look like any of the money that was budgeted was spent would those be the kind of things that you would just like have no a couple pairs if you look up above where it says turnout and I used to square this off it's not squared out a generalize cuz it's too hard for me to separate it. I can separate it if you want and try to figure out what of it what went to boots but 7,000 2230

was spent on that. Okay, perfect. That was [clears throat] I should have included that in my explan. I used to do a big dark box there showing that. No, that that was all encompassing. So that encompassed all of those. So we did spend money on those. Yep. Um dispatch we budgeted 23220 spent 223 and46 uh requested 22440

and it was actually 173315 that uh I used the most recent bills that you negotiated and ended up uh reducing that overall cost. That's probably the biggest the actually I think it is the reduction in that line and reduced that to 1320 based on the the phone bills that uh start of last year I think we were budgeting close to [clears throat] $200 I think for phone bills u but after

we've got the the different contract there our phone bills are tend to run right around the $100 mark little over a little under right in there questions um We haven't heard anything from Lisbon yet whether they whether they're looking to increase the contract price or whether they're even looking further.

They're looking further out this new new new selectman. So they're at a meeting think next week on maybe looking to I know um would that happen within this budget year? What are they looking to do? Looking to get rid of the comp center.

Yep. Yeah. [clears throat] That's not going to go away. That's going to stay. I mean they every vote on Sooner or later they will lose there where they didn't build and expand. You got two choices in emergency communications. You either get big or you go away. One of the two. So where where it didn't build and they've been gradually losing towns it uh inevitably I think they'll end up closing the doors and they'll probably actually be dispatched by Andrew Scoggin as well as Durham will begin again.

I think there's a workshop next week on that. people over there that maybe they've forgotten about that cost increase because I haven't seen anything [laughter] and I haven't seen anything from the sheriff's department talking about a cost increase either. So, um just kind of hoping both of them just forgot it.

But new people usually look the hot dog lie. That should have been included with the county budget um somewhere in there. I haven't seen anything. You haven't seen anything? I mean that the budget's been approved and so that was the PAP amount should be in that. Um you could probably contact Larry

find out. Yeah. You see if it's 200 again we spending it. Yeah. Well, it it uh I don't have something whether it's the battery backup or something. I didn't have anything last year. Other years actually going back in time we did the move and I think shortly after that I had in one year I did the had to replace the cans on it. Uh uh but yeah.

Okay. 200 it in all honesty if something goes wrong with the repeater $200 is not going to make a difference one way or the other. The only thing it's going to take care of is a battery backup at best. But okay. How's the uh the tenn antenna extension doing that we had this year?

Yeah. Uh couple of people have expressed interest and I've sent them both to see Dargo Wireless because they're the ones that actually did the work and stuff. It'd be great that if if uh what the sheriff's department wanted to cohabitate, I guess to me the selectman should negotiate a a deal where

it plays into our PAP costs or our dispatching costs or move and stuff like that. So, but but you've improved it's improved the radio improved the the radio range drastically. Um [cough and clears throat] every once in a while we'd struggle with truck traffic from Auburn Panel Road, Staf Road area and um the first move

that help thing that helped was moving it from Brickyard Hill even though it's higher it was off there and so when we get off in the distance where the radio transmissions and reception were bad to begin with um it was hit or miss. A lot of times we'd have to go on talk around uh to talk to base because then that would cut Brickyard Hill out. But then when we did the raising of the tower um we it

improved some of the move with the raising of the tower. We've had we actually most of the time can talk to portables um from base. supplies budgeted 40 4575 uh expended 47162. It uh it uh requested 4575. It uh most of the over expenditure was focused on that one computer which covers our off-site backup, computer maintenance, and computer repairs. I've been talking to I didn't include it in the budget because I personally feel like the off-site backup. I'm good with it, but there's got to be something that we can do collectively as a community because it it just frustrates me to know when some of the invoices I get started the year off and I think on New Year's Day I got a one invoice for 120, another invoice for 12 and another invoice for my off-site backup for 27. And yeah, so

there's already $200 spent in that long. I would have to talk uh to Burgess, but I mean, because we're the same entity, I mean, the Burgess backup could go right on their computer and and it would all be one bill, I think. So, I'd have to check. I don't know if it's a difference because it's a different site or what, but I mean,

you're going [laughter] beyond me. I'll send him an email and I'll make sure his quotes are still good. But I mean, I I I hope to add some money to the IT line this year because it's ridiculous and I don't have time for it and we're way outdated.

Yeah. Uh so I didn't I didn't increase based on that because my thought process was is worst case scenario, I'm going to call them up and tell them now don't don't do anything except for the off-site storage unless I authorize it. Period. No, you know, I hate to do that because I need to maintain the firewall. I need to maintain the virus software especially with the IMC and the interface with Lisbon. But um

the contractor ridiculous would include hours in it. But you know I would like to leave the money that's already in the line and add the 105 to it because that way if you ran out of hours in a month you could still pay them their rate to come out and do whatever they had to do.

original numbers just because I can't justify that. So, I got to figure something out on that. I just haven't had time to actively address it and stuff. But, uh, this would include remote support, too. So, I mean, they could call and do it right over the phone.

Yeah. you know, and this one of the issues we're running into is we run two laptops for our EMS run reports, and this doesn't even include doing anything with the EMS laptops and stuff. So, I actually need to bring those into the mix at some point in time. So,

office supplies you think you're going to use? Actually, a lot of the Yeah, the office supplies it. Uh I mean, we it was 18. We spent 1294 and I uh we costed 18 again. It was I really just used the same numbers over again in that line. Not necessarily, like I said, going down below the the miscellaneous mark. But uh it uh it had [clears throat] 300 and it was we spent 3897. So I didn't increase the lines based on the overage within the account line and I conversely didn't decrease them if we had an underage in that account line because we were actually over in our overall account line. We're actually older.

Yep. Work is call it again. This is just based on the the number. I'm assuming it's based on your updated this number is not correct. This the number that you have here is is quite a bit. Yeah, it is. He knows it. [laughter] It is if you uh

but we have the correct that number you need to refer to. We have the correct number in this in our sheet. Yeah. And I actually went back and updated mine. It's just she'd already, you know, run all those with my bad numbers.

Yeah, I'm going to go through the numbers. My bad dates up to the top at uh but anyways, the correct number should be 19,779. It was budgeted 1711073. Last year we spent 1791859. Okay. Well, let's hope for an accidentfree year. We could just keep having

All right. And so for the uh capital improvements and stuff cover sheet or do you So we Yeah, I'm looking at that right now. Yeah, just so I see fire station is done. We don't have any we've we've done our last payment. Yeah, pretty excited about that actually.

Yeah, you're asking for 50,000 to go to the capital improvement account. up from 5,000 uh 45,000 last year. Yep. Quint payment which is the same. Uh nothing for work at the fire rescue this year. No, I have some other projects but we need to focus on some of the other things and stuff and some of the internal things that I do have two or three projects but I really [cough and clears throat] need to step back and take a a side and I think I've talked a little bit about this is but as we start to do some of the transitions I'd like to have some work done in the modular but I actually have been I got some Walmart grants that we've managed to get and stuff and I'd like to as we progress in the year I'd like to talk to the board about doing some of the work in the modular breaking it into offices on our side. Um, but I think I can do that mostly with the Walmart grants and maybe some other grants and stuff.

I think Home Depot and Lowe's have some grants, too, but I don't know. I have never put in for them, but that's actually where a big part of the upgrades happen and stuff like that. I was wondering how you can get uh cuz I saw like Topsum and a couple other places got something for Firehouse Subs.

Yeah. Yeah, I actually have the information. I haven't put it in. Yeah, but I was actually going to hit you guys up uh as the year progressed about several different grants. We also need to upgrade our cardiac monitor. I think we can do that with grants. I'm hoping as long as the town [clears throat] may be putting some grant mat towards it, but we need to upgradate cardiac monitor. Um the uh Oh, shoot. Elmo's in

the other um modular the cardiac monitor. Oh, the wrist services recent that uh [laughter] the [clears throat] my intention is to put in for risk services grant the are you done yet email or something like that. [laughter]

I talked to Ruth some today about it. I'm going to get a hold of Lance and then I'll follow through with the rest. I just wanted to make sure everybody was good with me. We've had those open hose beds for since 1984. We've had at least one, you know, and we got to spend $1,200 because somebody doesn't know how to pack holes at not in Durham in another community.

Is that 1,200 per truck or 1,200? No. 1,200 collected. To me, it's still a waste of money. Waste of money. And it's not even based on a standard. And it was we were not due for an inspection either. I'll turn off his remote access and he won't get

I'm going to take the welcome sign and turn it around at the station. And that's what I'm telling him is the welcome sign's going to be turned around the other way when you're in the area from here on out. Speaking of grants, do we need to add funds to the grant this year? I know we haven't for the last few years.

I can go get the figures if you want to talk about it or we can talk about it whenever at that point. I just I know that chief has a lot of uh grant activity potentially planned and stuff that he's looking at and I want to make sure that we have the grant match funds available if he does all the work

because the other one we're we're [clears throat] trying to write and this one's really I think I talked some about this one. This one's really competitive and it's for staffing and it's it's very competitive. the the fire act grant is competitive but this is yeah I I'd give us about one in a 100 chance of getting it but if you don't don't try

and then one one [clears throat] more thing you have is uh you are asking uh for the replacement of the of engine 22 actually two items there was the apparatus and then there was my recommendation on uh hopefully our uh coverage Yeah, fix.

So, yeah, one more for the that relates to the capital improvement plan. Yeah, this one down the bottom was capital improvement. This would be something that you should um Oh, it's go back to the uh it's like it's in there

somewhere. Got it. Um I think I got aation on a couple of pages. Just out of curiosity, how how does this number relate to the number we had last year? It is. It was 74. So 12,000 more. 12,000 more, which I didn't think was bad. I was kind of surprised at the numbers. We got

We just wait one more year. That's like 3%. Yeah, we'd have the Quint gone, right? No, Quint's four payment. By the time our first payment came for this, the Quint would be gone. Yeah. Well, it says right now we get this machine, I will have a two payments, one on the Quint, one on this new machine

on 2018, right? Two more years. No, no, but but your payment doesn't happen until 2018 if we get the truck this year. If we wait one more year, our first [clears throat] payment will be the 2008. No, that payment on the Quinn is in 19.

19. Okay. So, four or six. Yeah. So, next year is five or six. 19 is six or six. We got two more years. Yeah. So, it won't be till no payments on the Quint 2020. Right. And um and I'll be honest with you, it you guys are going to Yeah. [clears throat] Whoever's here, they're going to have to switch their tune and just say no because the rescue by the time we get before we get to 2020.

I know. the rescue rescues do too and the rescue repairs are going to starting to already go past past general maintenance repairs. So um as we progress so to me this is almost crunch time on the engine. We you know if we're going to back off on the engine then it's crunch time probably next year the focus

you're trying to say if this engine goes through you're going to be looking for a new part of the capital plan. That's right on the capital plan. Yeah, it's I' I've always been part of the planning. Um, in fact, most of the planning you're paying for you're usually paying for at least two pieces of equipment bec

simultaneously. The only way you're going to remaintain that because of the number of six is you figure six years of payment. And if you're going to maintain a fle fleet of six, unless you only do your repay replacement once every 36 years or have some extremely big payment, yeah, you either got to have extremely big payments, replace every 36 years, or you're going to have to do two two simultaneously with a fleet of

Well, we got two departments to do that with now, too. Yeah. Yeah, it uh I fully understand that that uh you know. Okay. No. Um Okay. So now if you want to just kind of go over on the back of this one about your and and this is the one going backation that I you know I I hope even if the board is not comfortable and the budget committee has taken a position on it that it'll at least go to the tax base so I can make sure if nothing else they understand the situation we're talking about. But this is actually based on our staffing issues and our call volume issues that I talked earlier about. We've had nine responses so far this year. Every single one of them is between 7:00 a.m. and 5:00 p.m. Only one of them was on a weekend. The other eight are on weekdays. Um, for the most part,

we can take care of, and I've sat down and discussed this with the deputies and the assistant chief and the membership. Um, we're doing okay for the most part, making sure that the evenings are covered and a portion of the weekends, but the weekdays, as I said earlier, it's I'm the kid on your weekday crew. We need to we need to do something cuz it uh

close out of last year we had well at the tail end of last year we got an onslaught in around the Christmas time frame and just after um we actually had three real early morning calls about well not real early about 6:00 in the morning we couldn't staff those three so we ended up turning them over um which definitely an option and we don't let them especially based on the call we don't let them sit there and fester oh let's see if we can get somebody to come from Rumford and maybe staff this call we turn them over pretty much by the end of the second tones if we don't think we're getting somebody and stuff or we'll base it on availability but we need to do something to fix that daytime thing and if you think about our demographics for the community and the people that buy in the community of them are we second third hometown time home buyers. Plus, you know, they talk about Maine being an aging population. Look at

Durham. We draw people that are [clears throat] aging [laughter] if not already aged, right? Um, so we bring in a population that actually requires more of the service during the daytime. So, these are my recommendations for possible fixes. Option one obviously is my preference. It's the most expensive, but to me it would be the best opportunity to be to be able to say, well, no, the odds are good this system will not fail. It could it could any system can fail. There are little gaps here and there because it basically it would be bringing on two full-time firefighter EMTBs. They would do staggered shift. Stag how you stagger them really doesn't matter. Their average work week would be 42 one week that they do 12-hour shifts during the day. 6A or 6P or 7A 7P whatever whatever

worked really for the job market. Ideally, we should be trying to cover like 4 to 6 4 a.m. to 6:00 p.m. But that's not going to work in the job market. So, um, and it it throws us all out of whack on our 42 because we we're allowed to do a certain number of average hours with firefighters

and not pay overtime. So, those last two aren't it overtime. They It's almost like a salary job because their average is 42. Some they've worked 12-hour days. Um, three days, [clears throat] one week, four, one week they're going to work four and the next week they're going to work three. Um, so their average work week is 42. Um that establishes their overtime baseline though as well. So anything over 42 you can write it in there and make it more than that on as long as you're below the threshold for state law. But anyways that obviously is to me the the best recommendation but it's also the most expensive. Uh I rough the salary at roughly [clears throat] about 16 bucks an hour. 16 to $17 an hour. um and benefits put it in for like 52,000 a piece. It actually came out to I think at the 16 about 35 or something like that. Um but it's never going to happen that we're going to have them for just 42

hours. If there's a call, we can't change them out when they're on the call. So, we're never going to have that. Um but anyways, the back fill and the overtime cuz obviously initially there'd be no vacation, but eventually there's going to be vacation and usually in most municipalities and mo actually a lot of businesses. Uh it's an unfunded liability staffing or backfilling uh for vacation time and all the time. Um, but anyways, if I put 5,000 in there to cover that piece of it, stipens for weekend coverage because we would actually have one person in this plan relies on using the chief and the part-time person to give the driver so that you have two people. You can mostly time do one rescue call consecutively. You can't do two or three unless you bring in people. But it would rely on the part-time person and the chief to be the drivers or to make sure they have somebody that's available to drive. Um

and that's why on the weekend um the the part-time person and the chief would not be available. And that's why it says the stipens for the the driver and then the evening coverage. Part of my solution, I hope to fill the gaps that we currently have in the evenings because people don't want holidays. People don't want weekend evenings, stuff like that, is to hopefully put a if we put a stipend on it. I think if there was a small stipen saying no, if you're willing to sign up, sign up and we're going to pay you 25 bucks for to make sure you stay and you cover. A lot of departments have tried it and it tends to work for the most part. Um, it's not a cure all. that piece of it's not a cure all, but the cure all is gets really expensive. So, but anyways, that option one package, my estimate is it's 3135 $135,50. Option two doesn't have any full-time employees. It utilizes PDM staffing, but there's a higher level of risk because

you're actually playing the PDM market. You're doing the price wars and you're basing it on people's preference and availability and being able to get them to sign up to come to Durham to do their cover their PDM time. Most career fire not most but probably half the career firefighter EMS personnel out there do PDM staffing and other departments and stuff like that. So, um, that utilizes PDM staffing to cover that 7 12 hours for 7 days a week. Still uses the department for the driver um on the weekends and it still uses the department stipens for the evening and stuff, but we just we've lost the benefit package is really the biggest part of what you've lost. Um, you've also lost some of the commitment. So, you get a little more risk because now I'm not a full-time employee. Um, you know, yeah, you know, I got a chance to work at the other place. You know, one of the biggest things when I talk to

people that they tell me for issues with that type of system is I got a chance to work in my full-time job and get overtime. So, it uh I can't make it in today, you know, blackball them. But if you really need them, they they know you're kind of over the barrel if you're playing the Purdue market. So, there's a little more risk to that one. I doubt very much if all the shifts would end up being covered and uh and then option and that one was 96,130 is what I estimated. Option three

was utilizing PDM staffing. Um only doing it on weekdays. uh when everybody for the most part the membership is gone and use PDM staffing weekdays along with for that firefighter EMTT and utilize the chief and the part-time person to get the driver again but then on the evenings and weekends paying a stipen to get in-house coverage

for weekends and evenings and stuff. That package was 83962 and obviously as we go down they're one and they're they're in my preference and two they're in the level of risk that's associated with them as well. How come we got an option there outsourcing completely?

I have option what? Outsource this all completely to another ambulance company. So then you ain't got to worry about coverage or nothing. you outsourcing worry about maintenance to equipment or the because none of this is has any all your options has the maintenance of a vehicle on top of your cost for the taxpayers too along with what you're talking for the money. I mean

I'm not my recommendations if the board wants to make a recommendation to outsource it. I did and I I thought I got told I thought that's what you're doing is getting prices outsourcing it but uh I I was I was I wanted some prices. There was some discussion about pricing. I wanted to know what it cost when we needed it.

I mean, I can't give you a yes or no on either either three of these. All no cost if we went elsewhere. I would hope you like pound roll. Anybody else does? Yeah. I would hope you you wouldn't give me a definitive yes or no. Anyhow, I'd hope you put the towns people in town. These are the only three officers we got. They had obviously more out there.

Yep. But it uh to me when I looked at the outsourcing, it's not something I'd recommend it. Going back in time, I've recommended that we do a local ambulance, not because of necessarily all cost savings. Um, but that's up to the taxpayer, right?

What's that? That'll be up to the taxpayer. Yep. not up just based on cost savings but also based on the fact that u the level of service and stuff with we provide the same EMS level but the time for response that uh you know for some people some people are going to get them quick other people going back in time they were it was nothing to wait on a good day 30 to 40 minutes to get a rescue on scene. No, Bill, we need I need

I need a price and also some polies that are to give to the public. I have an unrelated question. Um, looking at your options, do you have any concern that there will be any tension or or friction between the members of the company that are coming out as as who've been part of it and and are getting paid less than then now all of a sudden you got these two people that are full-time with benefits and

this other is and there always is no matter what to apply. They've got an opportunity to apply. Yep. They're all where we're coming up or you know you my sense is you've been kind of just on on the edge of turning around some morale issues and what have you. Are we going potentially going back down the wormhole with

with morale problems with some of these? No, it uh they're definitely I mean you've created a two-tier system where I'm not getting paid as much as the other guys. So, right. I just didn't know. I mean, you know, you have a better sense of the personalities in the pulse and and whether or not it's going to be a problem or or not.

Do we have a um a way to report uh calls by time? Yep. Okay. Yeah, we actually I went to run the report um and I I didn't come up. It wouldn't run the the numbers correctly. I was missing calls. I was missing times. And um so anyways, we've got a call on the IMC and they're trying to get it straightened out so that we can actually run the report. We primarily run about 60 to 60

to 70% of our call volume, maybe even a little higher during the day. Actually is going back to my report, nine calls at the nine emergency calls, there haven't been any of them that have been evenings. It's all been between 7:00 a.m. and 5:00 p.m. and there's only been one on a weekend. So, the vast majority of membership kicking around town. This um this option one, just for clarity a little bit for me, is it says seller and benefits and they're going to do 12-hour shifts. So, if there's a week that they one of them's working, it's a holiday, is is it double time or do they reschedule their holiday some other time when they're not working or how do you do that?

We're on option one. Yeah. Yep. No, it holidays and firefighter schedule don't matter if you luck with the draw. If you get a holiday, it's the same tricky rate of pay and like most business, it's the same rate of pay. It's just a

That's Yeah, I was just That's what I was wondering. Yeah, [clears throat] it uh Yeah. And then if the board wants I can get a recommend a price quote if they're willing to give me one. I'm not going to guarantee you they're going to be willing to give me one, but I'm not putting my stamp of approval on it.

That's fine. The board wants to put their their name on it. I I I think it's put minor at top of it. I don't get it. I option for the taxpayer have besides these three options which just means employ more people and spend more money.

Well, there is there is one other option too. Status quo. I mean, so nonetheless, so so we we've got option one, option two, option three. We've got status quo. Um, we we could look at at outsourcing, too, but I I also uh remember when it was outsourced and how uh how how long

it it could take to get things here and um it was bad. It it and back then it was only $45,000 a year. uh I think is what our contract was was and so on and now it's going to be I'm many many many times that but um it's like I said I'm just trying to give the the public more and more options I saw

did you get feedback from the surveys that went out as far as there were some surveys that went out well that was part that was part of the comprehensive plan committee he they probably I don't even know if they've I'm guessing right

I I don't know I saw an insert go around that was asking people what their expectations of service were. That was the comprehens and I'm not sure if that's been compiled yet or not. It has, but I don't know what the I mean, we can we should hear what that said, too. I mean, as far as getting the opinion of the people in town. So,

Mhm. down through this or we do still have an executive session we need to do tonight? Um well I think we got the gist of it that way kind of go down through and decipher it a little bit more. Okay. So do do um I am not available

next week but I don't want to hold up this process. So, if if you want to have a have another meeting next week to re start going over some or re look at some of the new ones or something like that, I'm all for that cuz um what I know we heard from the budget committee that they'd like to get this early February and right now we're not uh we're there's

only two more weeks after this left in January. So, is uh Kelvin ready next week? I he said he'd be ready by next Tuesday, but um if he's not, I could be. Done anyways. Next Tuesday. Yeah. Uh 6:30 or 6. Six is good. Yeah.

Okay. All right. Um, so I guess if you want to digest this and uh you can work um if if you're going to go down through and line by line on the fire department one next week at all though, u please let the chief know so that he can be here as as you go down through.

Yeah. Well, I think if I think if we're going to go I think we should look at the other ones first before we move over this one again. Do that. Yeah. I just want to make sure that he knows when it's when it's going to happen.

Okay. Um, so for now, I think I think we're all set on this and we'll we'll be going back over it at some point and we'll make sure you know when we are. Thank you. Thanks, Chief. Um, selectman's comments. Regular select men's meetings will be held here Tuesday, January 24th and Tuesday, February 7th at 6:30 p.m. Uh there will be a special budget workshop next week um which would be 17th

the 17th at 6. Uh note that there are nomination papers available uh for two selectmen, three budget committee members, and one school board member. And they're available at the town office now. Uh do you do you know when they need to be in by?

Middle February, I think. Yeah, that's what I thought, but I Okay. So, next meeting we'll have a date on that one. No idea. Yeah. All right. I move that we