TranscriptSelect Board Meeting ~ November 28, 2017

Durham Board of Selectmen on Tuesday, November 28th to order. Please stand for the pledge of allegiance. United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Okay. Any uh amendments to the agenda from board members or Ruth? I think they're all on here. No. Okay. Um public comment. Are you here for public comment section or for further down on the agenda on the historical society item?

Okay. All right. So, no other public comment. Um I just have one brief public comment. The uh giving tree is here up at the town hall and there's I want to say there's like 30 or 40 cards on 45. Okay. Where uh so they're

here and ready for people to come down and grab a card and help a family out uh this Christmas. So hopefully we'll uh see a good response to that. So okay, consent agenda. Do I have a motion on that? I move that we accept the consent agenda as presented.

Is there a second? I'll second. All in favor? society. Now, it's whoever's going to speak for you or both of you, all three, you come up just so we can pick you up on the microphone for people at home. Come on, Candy. You're used to microphones. [laughter]

Okay. I am Linda Lynchfield and I am co-chair of the German Historical Society and um we have money that has been given to for the Union Church and it hasn't been used for a long long time and I've realized and I found the priorities on what needed to be done on the church for the restoration. So, I have started to, you know, get people, get quotes, get everything, just get things going. Um,

first of all, I just want to tell you that we had two panes of glass that were in front. Those were fixed by a donation. So, nice. Thought that was pretty nice. Yeah. I saw somebody working on that. I happened to drive by when they were fixing the window. Yeah.

Yeah. He he came in at 9:00 in the morning and said, "Oh, I'll do it today. Great. He finished it by one. And then I asked him how how much we owed him and he goes, "Oh, this is just a donation for you." That's great. So, that was pretty good.

Guys are doing something right. [laughter] Okay. So, I've been going through the list that um Chris Claus made out which I think you all had. Yeah, we've all gotten copy. Okay. Couple times, right? Couple times. Yeah. Okay.

So, and I did assessments on both. Yes, both. But what I've been concerned about is the union because we do have money for the Union church. So, um, I looked at what needed to be done and I started calling and figuring things out and I called, well, first of all, we need a barrier, a it's like a sheeting right underneath the church on the ground so that moisture doesn't come up and ruin or rot out. And um I checked into it a

few places and we needed the 10 mil is it millimeter or what? 10 mil. And the I only found one place that had it and it was for $150 for a 20 by 20 foot by 100 foot roll which I think was quite good. So I did order it because

you know it was like but I just wanted to know is that okay? Well technically um well I don't think Ruth correct me. I think one thing we do know now is that we know that we we don't it used to be thought that you anytime you wanted to spend money out of a capital reserve account that you had to go to town meeting to get approval to do that. And we have since learned that that's actually not true. Yeah. If the as long as you're spending the money on

for the purpose that it was put into the capital reserve account for you can do that, but it still needs to be approved by the board of selectmen. Yeah. So you So you can't go spend it. No. And I haven't paid for it or anything. I just ordered it because it was going to take a little bit of time to get it.

Yep. So So I think um the the question that pops into my mind is like I know that there's extensive work that needs to be done, right? So, it it feels like the type of thing where might need I don't know, you know, Rob and Todd are much more versed in this than I am, but some sort of a, you know, general contractor or somebody somebody that's going to look at it and kind of prioritize things because I know one of I know it needs some foundation work. And I'm I'm sitting here as a, you know, as an amateur thinking, well, does it make sense to go in and put, you know, plastic down when there's all this other work that's going to have to happen that might destroy that? Yeah, Linda's been looking into that.

Okay, I've been looking into all that. So, [laughter] um we also needed to have the brush and the trees move removed around the church and um the even though it is the responsibility of the town of Durham, they are very very busy, you know, have a busy schedule and it's not a priority to them and it is to us. So, I was given the okay to try to find somebody who would look at it and give us a price, a bid, which I did. And he said he would take care of it. And it's going to be according to the main preservation, Chris Claus, who had written up everything and what to do and stuff. It's going to be just by what he says. And it's he's his bid is $400.

And he's from Durham. It's cheap. And he happens to also be the um he's an arborist and he's an arborist for the um city of Auburn. Oh h and he's a resident in uh Durham. What did you say his name is? His name is um null skeleton.

Oh wow. Oh yeah. Yeah. Okay. Yeah. So so that's another thing I need to get. Okay. [laughter] And now you were saying about the um ground, you know, the masonry and everything. I did get in touch with somebody about that and I took the person off the list

that um Chris Claus gave us and I called him and asked me if he could just come and look and give us a quote. He came yes yesterday well late afternoon and we were talking and um he we didn't I didn't have the key to get into the bottom underneath so he's going to come back because he needs to see under there too

but he um told me that he could do the barrier and he could also do one other thing we need done is to have the um drainage go around the church instead of right down the middle of it. Yep. And um I called Chris Claus today to

tell him about that and he was going to call this Chris, his name is Chris too, Chris Tangway from Yarmouth and find out because he he told me that as far as stone mason skull, he's going to be one of the best. He said he has an award that is very rare to get and he's the only one in New England that has it for stonemasonry. So, I don't know. But he said he was going to check into the others and see what he could do because I guess he does have a crew that he can hire to do some of the stuff that needs to be done.

Mhm. You know, besides he said he had the equipment to do it. So, I haven't got a quote, but I just wanted to know if I can go ahead and just I mean, I'll let you know, but you know, get quotes and try to get it started in the spring.

Get get what started specifically the the foundation the stonework and well, he has he has he told me what needs to be done first and then second and then third. I mean, he's he he knows he told me. So, so I think what Linda is talking about is to buy the barrier sheeting for now and and keeping that. Um, get rid of the trees. So, take care of that. And then next spring after she can get some quotes, um, and she'll bring that before the board and tell you what the quotes are and then you approve it. And then next spring start on the masonry, the actual laying of the sheeting and the drainage. So, does the Chris uh report we have

does it lay out uh because I haven't read it in detail, but does it lay out a prioritized sequence of things that should be done? Yes. Yes. And we're we're also going from several conversations we have had with him that has prioritized

this. I mean, this is a big deal. I commend you for your initiative. I think it's great, but it's definitely something that feels like at some point is going to require a professional project manager of some sort to kind of oversee the the project. I mean, if we get into significant construction and stuff,

what do other states they feel like they can shore it up? Well, I'll tell you, Chris, who is part of the the main preservation, said that he would guide us through all of this. Okay. For free. So, he's so that's that's your that's your project manager right there,

more or less. Yes. Because I go to him to make sure that I'm going on the right track. And do you have experience with this stuff, too, or just No. [laughter] just just I just picked it up because nobody else did. Sometimes that's what it needs. You know, it's just somebody willing to carry the ball. Again, I commend you. You're on the right track. For sure. So,

yep. So, um, yeah, I mean I have no So, how do we need to have a specific motion for a specific amount of money for the money that they're that she would like the 150 plus the 400 for the Okay, I think Rob has a you got I was just going to say that we move to approve the purchase of the barrier and the clearing of the trees as proposed.

I just have one question on on that. The building is wider than 20 feet, correct? No. Yes, it is. It's 35 by 50 because unless they don't make it anymore, you can buy that type of mill plastic that's 40 feet wide. Really?

Yeah. I bought it at Egway back when I was building. I'd have to cover up a foundation. You don't have a seam in the middle. No seam. Yeah. But they that's why we're having someone do it because they know how to do it. Okay.

Yeah. you overlap the seam cover. It has to be done a certain way so that it serves its purpose because I couldn't go there. No, I know that they would definitely have to overlap it and tape it prop. I was just I know they used to sell it cuz I bought it in rolls of 40 by 100.

Wow. So that you had one with no seams and nothing but it was flat but I don't think that really matters. That was double what we needed though. How much um how much money is in the that reserve fund now? Over $50,000. $279 plus $50 shipping.

Oh, [laughter] we have a little discrepancy. 40 45 40 by 110 mil. That's probably Oh, that's only six mil. So, you have to Yeah. See, I couldn't find the 10 pretty good. Are you are you anticipating um requesting uh any additional funds for that account for the 2018 budget year?

I we've been talking about that. Okay. Yeah. So, we will need to go do it through the budget what I've asked for for the you know the spring work. Well, no, not necessarily. like if there's enough money if there's enough money in your reserve account now to fund that job then the board could vote to fund that job you know I think as we start start getting into bigger price tickets yeah myself I would want to you read a lot closer closer than I have you know the full recommendations um from Chris and and uh you kind of just ensure that we're we're on the right path and as the ticket gets bigger then we probably want bids and things of that sort. Um

but uh we anticipate um putting in something for okay for 2018 so we can keep moving along with Do you think you'd be putting together um some sort of a like do you or if you don't haven't already some sort of a you know three-year plan, fiveyear plan like we'd like to do this in 2018 and this in 2019 and so on and this is what roughly what we think it's going to cost and then figure what you're going to need for capital to accomplish that.

Well, we've we started working on it. Good. I would just encourage you to do it out yes multiple years and get a sense of, you know, how big of you're talking about five. Yeah. You know, again, I don't have no idea what the price tag is looking like. That seems reasonable. because I think the town is much more likely, I think, to support an effort like this if they can see that, okay, they have a plan, they they have a goal, and there's an end date and they it's realistic that they can get to it. So, so that would be great. And as far as um you know I have called before I knew that when Chris Tangway told me he could do these other things. I've been making phone calls to other people who do it like I called my cop. But um I talked to him last week and I called him again yesterday morning but he hasn't gone back to me because about the drainage.

Oh about not about the masonry work. Oh, no. About the drainage because I don't think I'm See, from what I was told, I'd have to get the mason and then a contractor to do the barrier and then somebody else who can do the drainage.

And I don't know. I mean, if Chris Claus, he's going to talk to him to see what's going on and if he feels it's good, you know, he'll he's going to be honest and he's going to tell me. He's going to call me. Okay. So, so,

so we'll get a quote from him, right? That's what I was idea. Well, there's a couple other local masons that have good reputations, too. I'll email her the names. Yeah, I was wondering. Is Is there something particular about the masonry work where we need

a specialist of some sort? Well, people that work on old or historic buildings, and that's what this guy does. and the and the other names he gave us. That's what he gave us is people who know how to work on these older buildings and and like when he was talking about it, they put um those big

braces, brick, you know, the big bricks. I don't know what what are they called? Cement blocks. Yeah, cement blocks. And put them around in the back on the side and in the back. And they're all coming apart. Yeah. Yeah. And um he was talking because he said, you know, it's we could like finish off both sides and have it with the um granite and then do the back, you know, like with a just one

piece, you know, layer of cement instead of the blocks because the blocks is coming apart. And that's what he suggested. And the thing was we looked and down over the banking are all the is all the granite that came from. So he said he could get the pieces from there.

Is Is he Is he talking about when he sets resets the granite, is he talking about tuck pointing or needle tucking in between it with with masonry? Oh, I'm sure. I mean, he's he's Yeah. I mean, I'll ask I mean I I know guys that have done that and that's what they when they reset something, that's what they normally do sometimes. But there are some places where back in the day, if you've ever been in an old house that's got granite foundation and on the inside there's cement brick, there's brick,

there's a gap between the two. And a lot of times what that is, that gap is actually the hard to believe, but it's insulation barrier. That's how they used to do it back in the day. They put the granite in then they brook up underneath the sill and that would be your insulating type thing. You know, that's what it was. So

there are there are guys out there that do that. Yeah. I'm not just ANOTHER PRETTY FACE. [laughter] That's why I was just ask if that's what he was if he was playing. I'm not sure exactly what, but I did give him part of what Chris had written about everything and I gave it to him so he could see and like I said, Chris is going he was going to get in touch with him today if he couldn't today tomorrow and he was going to call me. So his his estimate is basically going to tell you what needs what he think needs to be done and what it would cost. Yeah.

And then you'll bring that to us to say yes. Okay. Right. And then we'll have an idea, you know. Right. So I'd already made a motion. Somebody wants to second that. Can you repeat that motion? No second. [laughter] That we approve the purchase of the barrier and the tree work as she proposed.

I'll second that. All in favor? Okay. Good stuff. Thank you very much. Thank you. All right. Good. Looking forward to it. So, I can keep going with getting quotes and stuff. Absolutely. Thank you very much. More information the better, actually.

More information the better. Yeah. Yeah. I'll take it. Yep. And that's what I'll do. All right. Thanks. Okay. Uh 6B, discussion of the schedule for select board meetings. Um and budget meetings. Is that what that is? Yeah.

Yeah. Okay. Okay. Well, meetings about the budget for about the budget reflect people. Okay. So, um because of various things happening uh in town, I think our next scheduled meeting after this one is December 12th. Uh make sure I have my dates where I go back to my original email. And I had put out there asking if if the board was okay if we started at, you know, 7:30 or so that night instead of 6:30 because the the kids holiday band concert is at the school that night and I know both of my kids play instruments and I think at least one if not both of Rob's he

Yeah. So there's a lot of us that have kids over there and I don't know if you guys have kids or grandkids that are doing that. You gone past that. Yeah. Right. So, so, um, at least for the 12th, uh, I'd like to see if we can meet at 7:30.

That's actually the next meeting, right? Yeah. So, it's Do you was that week after, right? Do you anticipate anything huge on that? It's getting to the end of the year, for another night. Well, the only thing is I was going to

Well, I was going to say we could we could do like if we have to just make it a short, sweet. [laughter] We talked. We did it once. Kevin wasn't here. Yeah. Yeah. No, we got to get rid of them. You guys did great. Yes. [laughter] Um,

if we do it wrong wrong again and it's wrong, we can still blame it on Okay. The only thing that we had talked about possibly was inviting the budget committee back in December to talk about the budget. Get them on the next time

or do we want to wait till January at this point? I think we wait till January for that. Okay, that's fine. Absolutely. Um, yeah. Yeah. And I did say, you know, yeah, so we could um if we could keep the agenda as light as possible that night, which is part of the reason I tacked three things on to tonight's agenda. So

So are we thinking just doing instead of 7:30, are we thinking like two or three of us or three of us get a quorum on that day at 4:30? Take care of the taking care of the Yeah, I can probably do that cuz the concert there's no basketball that night. So I could be here early.

I can certainly be here. If that makes it easier for that unless there's something really pressing. See if I can uh Yeah, we just got to be done by just got to keep it to an hour 5:45 or something. Yeah, that's fine. So, you want to meet at 4:30 instead of 7:30?

Yeah. That way we're kind of hardcapped at the time everybody [clears throat] with a with a light agenda and Yeah. You just walk over to the school to the concert. I'm going to Well, if [laughter] I'm going to if we're going to do that then

I might park there actually first so I get a spot. Drop it in oil. Yeah, if we're going to do that, then we're going to have to kill 2 hours cuz the concert is not till 6:30. You want to do five? Ah, don't worry. I could kill two hours. [laughter]

All right. Maybe we should talk to the 430. Yeah. Seriously, time to run. Get ahead of an hour. You Well, I don't think a bite or something. What would we have to share with them at this point? Not if you're going to add that and other things.

Yeah, I I think that the budget committee, we could wait till January till we finish up the budget. Yeah. close the close the books and stuff. Yeah, exactly. That way you have you only gonna be a couple weeks away and then you're gonna have a better idea.

Any question any anything they're going to look at and question they're just going to have the same question when we actually sit down like four or five weeks later. That's my go over the budget. So Okay. And the book will be closed then so you'll have a better more precise answer.

So moved to 4:30 Mark. Yeah, it works for me. Yeah. So moved. All right. Okay. 4:30. Then then the other one's the 26th. The 12th, right? Yeah, the 26th, which is would be our Well, the 26th would be our normal day, but um the town office is going to be closed on um

the 26th. Is the 26th a Tuesday? Christmas is a Monday. 26th is a Tuesday. Yeah. My suggestion is we move that to January 2nd and start meeting on the 1st and 3rd. We can't. We need one more meeting before the end of the year for you guys to sign money things.

So, do we just need three of us on the 26th to just pop in here and sign this 20? Can we make it to 20? I don't know if I want to do that two meetings in a row. All right. Yeah, we probably shouldn't do that two in a row,

right? Thursday. So, yeah. So, the town office is So, just meet on the 28th. That's fine. 28th is a Thursday. Yeah. Yeah. Do the 28th. Okay. So, that mean it'll be the 28th. So um and so then to Rob Rob mentioned it, Rob's had the um suggestion that after the first of the year um which I guess would be um starting on January 9th.

Yeah. um which which is the second Tuesday that we go to a rather than uh just every other week cadence that we go to uh either first and third or second and fourth uh Tuesday of each month which two months a year would be it would cut basically two meetings a year

two meetings out but it still allows us to process payments essentially every other week and the other thing that it actually does is like when we're going through budget season and we have to add a meeting if there's that third Tuesday or you know there's five Tuesdays in that month. You add one and you do two weeks in a row but you still have a week in between. You don't end up doing three weeks in a row if you're adding meetings.

I got you. You know what I'm saying? So it's you kind of leave you end up leaving that opening. We're going to end up filling it. We're going to have extra meetings, right? But it leaves that opportunity for those meetings. Whereas you're every other week anyway and you add one, it gives you three in a row. And if in in the past if things have popped up, we have occasionally a couple times I can think of you had a meeting two weeks in a row. If it happens, it happens.

If something we can't do that, I got no problem. Whenever there's a special meeting, we just do it. I was just saying for sake of keeping it No, that's I'm I'm okay with that. Does anybody have a uh a preference one way or the other, whether it's um first and third or second and fourth? Like do you have other do you have another commitment that is always on the second Tuesday or the

when's the full moon? Every month [laughter] it changes. Well, it's that's only every 28 days, right? So [laughter] if it wasn't on the Tuesday of my full moon, I could make my other meeting. But when do plan and planning board usually meets the first week?

First Monday actually. Yeah, that's a good point. First Monday of every month, but it's not but but this would be a Tuesday. So it's not the board first Wednesday. First Wednesday. So we can do so second and fourth would actually be good because a lot of times I end up going to all three of those meetings

and if they're all three in the same week like they are this week um then that that's that wears a little thin at home. Yeah. Second what's that? So J so starting on the 9th starting on January 9th we'll go to second and fourth.

Okay Rob what's the full moon the first full moon in January? I don't know. I'll ask trying to see if I can make it work for me too. I missed out on a lot of the others. Do we need a motion for that or is that a done deal?

Oh, wait a minute. Just wait till we need I think you probably should do a motion. Okay. Yeah, cuz you're changing something. Your This is your baby. I move that we change our regular meeting schedule to the um second and fourth Tuesdays of the month. Is there a second?

I'll second it. All in favor? Let's try it. Why not? Chief's back there like, "Holy crap, I can't believe they just did that." No. Well, I [laughter] based on your December schedule, it almost sounds like if I'm supposed to be the first Tuesday of the month that you'd prefer I actually wait till that last meeting that you just scheduled. You want a light schedule the first of the months, which actually works good for me because I'm out for the surgery. So,

you got it. You're not going to be here anyway, right? So, well, I'd have somebody else come in to report if I wasn't able to, but it works well for me. Plus, it gives us more time to come up with a recommendation on the apparatus and bring it on.

Well, we're still on our regular schedule for December because we're every other week. So, the 12th and the 4:30 meeting in December. Yeah. The time is different. Yeah. On the 28th, you still want me to have somebody here or me to be here on that one or

Well, I guess I would kick it back to you and like is there anything in the report that you think we need to hear about? No. Actually, by kicking it back to the end of the month, it gives us more time to come up with the recommendation in regard to the apparatus

to the meeting on the Thursday the 28th because that's [clears throat] Thursday of that week, not Tuesday. That's fine. So, let's put chief on the agenda or his representative on Thursday the 28th. That's 6:30 full moon and it takes is that [laughter]

January 1. It works for me. Do I still should I still anticipate that I should be here on the first meeting of the month? Is that you had the first meeting and Calvin the second meeting in general? Keep it that way I guess.

Yeah, I think you know for now. So that would be J. So the first meeting of January is January 9th. I should anticipate reporting on the 9th as well. Yeah. Okay. There's two full moons, the 1st and the 31st. No, but that doesn't happen very often. Oh,

it's a blue moon. Oh, I have moon. Uh 6C Durham Leisure Campground quick clean deed. I am printed up. But um I will need a motion for you guys so I can go print it up and you can sign. That is the quick claim deed that we had talked about for the uh leisure campground for the schoolhouse. Um it it's gone through the lawyer. Everything's gone through the the leisure has campground has paid the lawyer fees to the town. So all I need you guys is to make a motion to sign the deed

and the land becomes theirs. The land becomes well we release our interest in the land. So basically it does become to them. Yes. Okay. All right. So moved. All right. So the motion is that we release our um claim claim on that on the land school.

The schoolhouse was Okay. Um I'll I'll second that. Any discussion? No. All in favor? Cut dry. All right, sounds good to me. Yeah. And so we need to sign that, right? Yeah, I will. I'm going to print that up for you. Okay. 6D, committee for fire chief search.

Come on up, chief. So, committee of one. you were going to recruit two people from the department to join a committee. Did any luck? Yes, I did it. Uh, I didn't actually recruit them. I actually put it the burden on the department to vote and make recommendations and they couldn't recommend themselves because it which made it very difficult for some of them. [laughter]

However, I uh I did get two recommendations that the two recommendations from the department would be for and both of them are good with serving on the committee would be for Keith Russell and for Kenny Scrier. No. And we And we said two selectmen and

hopefully a fire chief from another town. So I know you you struck out, but you had a couple. I didn't have much luck either. You struck out too. Yeah. Uh one of them suggested checking with uh New Glouester and Freeport and I I was waiting to see what happened with Rob and I so I hadn't done that. I don't Chief had chief, what do you think? Do you have somebody you might be able to strongarm into helping us out?

I I'll be honest with you. It uh I was talking to Greg Pace in North Yama to see if he had Yeah. applied for the [snorts] position in the first place. I don't I didn't see his name. Pardon [clears throat] me. I didn't see his name in the

He said he didn't apply for it. Right. That's what Yeah, he he hasn't as far as I know unless he came into that. Uh he actually I said well hey I I know they're looking for a selectman if they I mean a chief if they haven't found a chief would you be interested and he would be interested if you want to talk to him or you want me to talk to him I I think he'd be interested in what's his name

terrible commun community Greg Pac Greg Pac's been chief over there we have very similar we're similar in a lot of ways bigger but I was hoping to get something different You pardon me. Just kidding. [laughter] Well, actually, if you want me to reach out, I

No, no, no. How long's he been How long's he been chief over there? Because I hadn't really It was just in conversation. It's not like I reached into the hatable. Uh and in general, there's a bunch of them that I would not hesitate to say, "Hey, man, that need you to any up and sit on this committee."

Yeah. He was from West Bath before, Greg. Yeah, he actually he was West Bath chief for a while and he was actually a Brunswick firefighter for Huh. So I knew around the area he grew up in Pel. He grew up in Pel started on the volunteer department [clears throat] there. Um ended up on Brunswick full time.

Sounds like just hired in North Yarmouth. Yeah. About three years ago, two was it North Yarmouth? I mean their whole their whole fire chief situation was in the news. Like there was some [clears throat] really course what town's fire chief situation other than ours hasn't been in the

news [laughter] had a fire chief that was brought up on charges and the individual was actually fire chief in North Yamoth for a while. So that may have been a lot things in the news as a captain and some it's all here in the [laughter]

Banganger Daily News. Yeah. Okay. So, I don't know. What are you doing? Search for Greg or search for Came right up. Greg Bas. We search everything in real time here. [laughter] This article was November 10th. So, oh, 2014. So, yeah, a few years there.

Yeah. Yeah. 48 years old. And I actually asked him if he had put in for the position because I I know he wants to move to a bigger position eventually, but I also know he's very happy where he was. That's actually Would this be much bigger than North

lateral move and very happy where he is? Yeah. I I I'd be glad to have him. You think I [clears throat] mean how do people I'm okay with having chief reach out to him if [laughter] if Absolutely. others are all right with that or

so would you mind doing that? Reach out to. Great. Thank you. All right. So that um that's four and we had said we would have a couple of uh representatives from from the board. Um, anybody got an interest that would like to be on?

I have an interest, but I have basketball five nights a week right now. That's a challenge. Yeah, but my obligated through February. You would I think you'd be a fine choice. [laughter] I would love to have this. Yeah. Yeah. I I'll help out on this one.

All right. Uh, no, not not necessarily. No, I'm believe me, I have enough on my plate between um the comp plan committee. I was thinking that you should be. If if you really really didn't want to that I will. No, if if I think you I think you

if the board thinks I should be, then then, you know, I will, but I don't want to We've given you enough extra stuff. I just don't want to presume that I would be the guy. I mean, there's I think any any one of us could could do it. And because we're all going to because if correct me if I'm wrong but really the committee is

going to the screening and narrow the choices and come with you know two three whatever recommendations and then then we deliberate. So that would be my assumption. We're all going to see it eventually. The final choice.

I'd actually I'd like to see one of you guys be on uh the committee. I mean you you guys kind of um I'll do scissors. Todd. Yeah. Great. No, that's fine. I I mean I don't have no problems doing it. I just want to give somebody else the opportunity.

You can take my spot with Todd if you really [laughter] I think I think uh actually with coming into it um that's I I thought Rich and Todd would be good uh um would be good choices to do this. So okay. So we have our committee pending uh Mr. Pac's um yay or nay. You said he preliminarily indicated he'd be interested.

He said he'd be interested in doing it. So I think the only thing that it's going to depend with him and I I was an assumption that probably one of the selectmen would be that the chair of the committee and that would probably do a consensus of opinion in regard to well hey can everybody make this night or that night were it

y interference with him would be making the nights that were picked because he's going to have an intense evening schedule as well. So we're expecting this committee to screen interview, recommend a final candidate. Well, Chief, you've been just through the process or three and then we interview the final.

We should talk about that like what we want what we want the process uh to be. I mean, I I think the whole board should when it gets down to two or three should at least be involved in some sort of interview process of those of the two or three.

So, narrow it down to two or three and then we'll schedule interview. Then we schedule interviews. You know, if you might work, if if the screening board comes up with four that are pretty equal and happy, then go with four. If you think it's two, go with two. That's

I I Yeah, I I don't really want to put a number because if we got pretty comparable, then and will this committee interview to get to that group? I I think are they just reviewing discussing? Yeah, I think Chief, what do you I mean, you just recently went through this process with Toppsum, right? How did how did it work over there? Yeah. Well, I actually have done a couple re Well, one of them was way bad and the other one was really informal. One was Yeah. and one was for the college, which that's completely different process. But the the one for Toppsum, we actually we the committee once it was selected was all given [clears throat] paper copies of the application slashresumés to review with a score sheet. They did the scoring u based on categories like paramedic there I can't remember the number there was maybe five to 10 categories they did that initial scoring the committee got together met discussed their scores and

from those scores um basically established a threshold that you had to score above this in order to be considered for the first round of interviews. the committee actually conducted the first round of I think it's a good idea because I want the guy [clears throat] I want Keith and Ken and you to meet with them before we do.

Yeah. That is part of offering your opinion. Then we as we discussed [clears throat] it it was for whatever reason they didn't move forward. It was a while. I'm thinking there must have been something in the final process that said no, we're not moving forward this way either by the candidates or the final interviews because it was two two people who were recommended to the final the final I wasn't on the final committee. The final committee I don't believe was just their council. I think it was the manager and department heads maybe

probably that actually had a vote in who was hired. Yeah. And who was hired interesting and what and the committee forwarded a couple of names. I do believe they had the final interviews and stuff, but then it came out in the papers that

yeah, they were going back. Well, the town manager makes the final recommendation to Oh, because they have a town manager town. So, another included let those people have an actual say, but the decision was raised case here. My my thoughts would be that the selectmen have the final say in firing and hiring is that the recommendation would come to the from the committee to the board of selecting

and if they're for final interviews for say two or four candidates board would actually do those and can make the decision that I I have no pretenses that I would have any involvement in that final step of the process. Yeah. Okay. So I'm not sure at this point.

I don't think anybody on the committee would perceive that they should. Well, obviously the selectman would have them. Yeah. Yeah. Right. Well, that's what my thought is that that committee will narrow it down to two or four or whatever, three or whatever it is and these are equally our recommendation and then this board would look at that, make the

They could have a preference though. They might narrow it to two to this guy as a clear front runner. I want to know. Yeah. cuz I would say look you need to bring us you need to bring us at least two and we could say at least three but or or we can say you know two to four

two to four yeah two to four finalists and after you've done your initial screening and um first interviews um and then come back to the board with the two to four finalists and we schedule the board probably review the finalists and then maybe the board may or may not want to do second interviews with all you know all recommended finalists.

It's obviously the boys option to throw the whole Oh, yeah. say no going back to the drawing board. I think we all hope that doesn't happen. [laughter] We've got a good There's a lot of candidates here. So, you know, I've only skimmed through this is uh this is the binder I put together for because this and when Ruth comes back in, I'm going to recommend and you actually mentioned it that she put a binder like this together for every member on the committee. And it's basically, you know, I've got a section for each person that applied because it took me like a long time to go through all the emails and pull them all out because there [clears throat] was duplication without actually scoring. We actually had sheets to score them.

So I So it sounds like that's that they did a a similar thing uh in Thompson where you know all the me committee members got a binder of some sort. They all reviewed them on their own. Yeah. They weren't necessarily in a binder, but we're all giving them packet

a yeah whatever for review and the expectations were we initially when we signed up for the committee we established that first meeting of the group so it was a couple of weeks out our first meeting was scheduled and that the intent was for us to review the applications on our own

score them based on a score sheet that we were given we could obviously give our own personal input after reviewing them and stuff I mean one thing I'm a stickler on is there is nothing that turns me off more when I see an application and it says

dear board of selectman and then you look at the mailing address and it's for topsome or you know the cut and I know a lot of it's cut and paste you should work at a sewer district professional address it to the you have somebody review your cut and paste [laughter]

yeah um but it we were allowed to do our personal observations reviewing it and we really there was a little bit of discussion in regard to knowledge of individuals if somebody had firsthand knowledge of individuals but otherwise than that it it was based on the score sheet that discussion [clears throat] who was invited in for that first round of

so remind me when you're out of commission well out of commission yeah not out of Friday Friday I go under the knife sweat already and and then You're kind of back in couple weeks. A couple of weeks that I'm back, but it's actually going to be I what I was told was in two weeks I'm they they're good with me lifting 10 pounds. So that means for the average person I'm probably going to be at 25 or 30, but I'm not up to stretch.

So that's like December 12thish. I'm just wondering if we'll lift the binder. The preliminary Yeah, the preliminary schedule had first interviews complete by December 19th. And I don't know given you I don't know is that realistic?

I'm going to be out but my hopes are to catch up on some of the to have a certain that I can catch up on some of the office work. One at the station, two for the plumbing company and yeah, all my desks look the same. They have wall copy paper. So um I don't know

as far as next steps you know scheduling that initial meeting I guess well first step would be if you can get back to Ruth as soon as possible and you know just confirming with Mr. pace and that he's you know open to participating

and then can you coordinate scheduling first meeting to get the committee together so they can establish their process and in terms of score sheet I think you did you have a score sheet you had a you sent us something I going to share the score sheet that you used and some weren't you

was I if I was I didn't do I I can I don't think I kept a copy because that was the other thing at the end of the process we were turned in all of our packets to the so that information. Who was the chair? Was it Rich that was the chair of the committee

that the town in Thompson? The town manager was the chair of the committee. So he'd have that score sheet. We actually when I sat on Lisbon's this was way back. It was actually again the town manager was the chair of the committee.

All right. I don't know if we should ask them. They didn't end up hiring anybody. You see, [laughter] score sheet pretty easy. Yeah, the score sheets really in all honesty will be sheet or something like that. Oh, a score.

Oh, yeah. Yeah. Yeah. I see your the breaking down the job expectations or requirements and the u the job posting bringing it down. So, the key things like you know to me in the key thing for our job posting when it says intermediate that that should be a scoring item is the intermediate the firefighter too. Uh I think part of the job posting says about the leadership experience or something like that, different things like that. It was really based upon

how does this person stack up based upon what we put out there. I can go through the [clears throat] the flyer and and do a rough draft and send I'll just I'll just have Rich send us what he had in word format. Okay, that'd be great. So whether it's

our requirement is going to be a little different than Tom. Why don't you at least have that to start with? Yeah. Take what Rob or or anybody is able to send you as a as a benchmark and then you using that and your own brain come up with what you think is a starting point for a scoreeet and then then the committee can adjust it if they want to in their first meeting. But I don't want to I don't want the committee to have to start from scratch, right,

in their first meeting [clears throat] developing a scoreeet. Right. So, okay. So sounds so so I should make six copies of each of the the packets for Yeah. Like I I don't know how you were out of the room, but I I went through all the emails I did, but I did like a binder for myself.

Okay. And um and I put in it not just like, you know, I'm a little anal about these things. I've got a divider for each candidate. And then I also put in a copy of the job description, the list of candidates, and a copy of the posting. Okay. And then just so anything that to reference the people on the committee might need um in here.

We received that top and we received a list of who the individuals were that were had applied as well as we received the the job posting and the job description and it it actually was very beneficial. And you sent us this interview process handout too at some point so that there might be some value in that.

Okay. Okay. Is there anything else? So I think we have our next steps. We have questionnaire development and Ruth's going to arrange um first meeting chief is going to reach out to Mr. Pac um and then you guys can um uh I my sense is

that one of the select midman should chair the committee um so you guys can dec you know can figure that out pretty great and I want [clears throat] whoever if you can send me whoever the chair is by email I I will forward the email addresses for both Keith Kenny and for Greg so that you have the

yeah and myself obviously those emails. Yeah, we'll certainly send Yeah, send them to Ruth anyway and then Ruth would can send them out to all the committee members, put together a roster. So, yeah. Um, okay. I guess the only other thing I'd throw out there is is there's anything concrete that now we want this period that that's in there. I guess you should determine that and let the committee know so that because quite frequently that you're going to I'm sure you've already seen it in reviewing it. There's probably some people that far exceed what the job

and but there's other people that probably do not need it and that you're not willing to accept different deficiencies than my my personal my personal thought on that is that um is that we shouldn't necessarily take the job posting as black and white verbatim and if somebody that you feel just has exceptional leadership qualities and maybe is deficient in a certification somewhere. Uh that in my opinion that shouldn't disqualify that person. I think it's the more about the complete overall package than checking every box on everything we listed in the that's just my

my thought. Yeah, I I agree because you uh there are some things that they to what you just said they may not have 100% of a certain test or whatever and they can fulfill that. Uh um I I think that I think that numbering thing I think that committee is actually going to be able to it's it's going to be pretty obvious from committees I've been on when you've had a numbering thing it's pretty obvious how you can weed out the ones that really don't you ain't going to spend time on pretty quick. So yeah and we actually we we scored them on

Yeah. If our expectation was say an intermediate and our score was one through five well if you had an intermediate license you got a five. We only had a basic or you might have gotten a five if you had a medic and four if you got the intermediate or something. So we established

obviously someone your qualifications system are going to are going to drive your numbers and that's going to tell the story. I did the same thing when I was I've looked at scholarship things where the num the qualifications drive the numbers and it's pretty quick to where they're going to fall.

Yeah. It's a little different obviously when you've got such a specialized field of knowledge like like fire [clears throat] and safety and EMS but as a general rule I'm a believer in you hire the person and train the skill you know it's it's uh um usually easier to hire a really good leader really you know good or well organized like would be a strong presence for the department and if they need training in a particular skill area or something then you know to a point you know then obviously they have they got to be an experienced, you know, fire and safety person. But, um,

no, no. I, yeah, some of what we need to look for, you can actually read into the application. Sometimes you can actually get a feel for it even in an interview. In my opinion, I don't want to I don't want to end up having a

a drill sergeant with no personality. Exactly. Right. It just won't cut it. No. Okay. Anything else on that? Thanks, Chief. Great. Thank you very much, Chief. Thank you. Did you want to talk about this if they'll talk about this now?

No. What? The employ well chief and I had gone over um part of our personnel policy which is employee classification. We brought this to you um before um because we were trying to um figure out how to make it so that some of his PDM workers could work part-time as well and not

this is the benefits triggering. Yes, this is the benefits triggering thing. Um so this is what we came up with together. Um, and I don't know if I mean we can go over this December if you want to and probably and do this in December.

We probably should have a chance to review that. Yeah, I will say one page is great. I'll give you that. [laughter] Well, this is only one page. That could drag this out to 30 pages. Um, and I have already um uh put this by Jack and so

Okay, thank you. That was question and Jack said that it with any state labor stuff. Yeah, this is okay. Okay. So, yeah, we'll have this on the agenda for our next meeting. Okay. Just review it between now and then. Actually, I I kind of pressed hoping something and and not that I'm asking you to have something happen to tonight because I got past my dilemma to an extent. Part of my dilemma is is based on my being out possibly out for a couple of weeks and the the management the organ day-to-day organizational management and stuff falling just on one on one person. It really the job description requires says 21 hours. So, well, they're allowed 21 hours a week. Uh, they can't really go to the full 28 I have there, but I think I've got past it. This is a temporary situation.

Yeah, exactly. Employment laws say regularly scheduled. So, if we only do it while I'm out because I'm sick. So, and it has to be for a fairly long period of time. Yeah. Talked to both individuals today and told them that it might be shortlived.

Yeah. But that for now that make it work. It's just it will not be the regular schedule and it will not go on until we address this piece of it. Yeah. So, yeah. Yeah. You have to average that benefit amount over so many you over so many months I think actually to

I think the wording is actually regularly scheduled hours if they exceed that in regularly scheduled hours or you schedule them for those on a regular basis and stuff. So, yeah. Okay. I think where it's a temporary situation, we're all set.

Okay. And they were good with that. So, okay. Okay. We're good. Thank you. Thank you. Thank you. [clears throat] Thanks. Okay. Uh 6E is um RFP for contract planner services. And I put this on here because um I would uh I would like the board to give the okay to um start the process of issuing RFP for contract planner services and not not under the just so we can start the process and un and get some information on um you know the type of expense it might be and what's what's available out there for service. We're under no obligation whatsoever to to sign a contract with anybody. Um, I do I do believe that uh

that a contract planner is probably the way to go given what we need for the planning board and the comp plan committee uh and in the ordinance work realms. Um, and I don't I don't think we have enough there though that we want to actually bring on a an actual employee and pay benefits and all that because I think our needs are going to fluctuate quite a bit. Um, so I would like to start the process of having Ruth I can work with Ruth and develop a a scope of work and we can issue RF uh RFPs and and see what we get back and and then go from there.

So this is basically to research to see what we're going to get for uh people come back that say this is what it would cost us to do that. Yeah. Like this is the type of cont like so like if for a value not to exceed $20,000 in in a year uh I will provide you know these services like um attend uh monthly planning board meetings um do the uh site reviews uh site plan reviews of of any developments that come in um uh and a big one that we need is assist the comprehensive plan committee in developing the future land use plan. So GP COG's a great resource that we've been using for the many hours and grunt work for to put together kind of the what I was the first part of the comp plan which is with the inventory and analysis sections. It's pretty much all about okay what is the town now and then the the what is the town going to be in the future piece. That's that's the land use plan. That's where we identify, you

know, uh, growth districts and rural districts and what type of housing developments we want to encourage or discourage and, you know, those types of things. And that really requires, um, professional planner expertise and that's not GP COG's thing. Um, they have they do have planners on staff, but not not that can devote the type of um, you know, attention that that we'd be looking to. We're required to update our plan, right? And there

Yes. It's a state regulation. Yeah. We have to do it. Um so when we're trying to do it with as, you know, bare bones as we can. I think sign the one we have resigned. Well, the be great if the one we had was ever found in compliance by the state. That's kind of why we're in this boat. [laughter]

We thought it was. It came back. It wasn't. And we thought it got taken care of. But for instance, in fact, I was here with the planning board last night because they had a um had a workshop on possible marijuana ordinances. And

because and one of the things with marijuana ordinances that towns will be able to do is to if a facility if the town did want to allow facility, we could it looks like be allowed to, you know, charge certain fees or impact fees or whatever. But if we don't have a comp plan in place, we can't have any ordinance that assesses an impact fee. and we can't have any ordinance that puts a growth cap on of any sort on. So, we need that comp plan um to kind of, you know, protect us in some other areas. So,

okay. So, anyway, I would envision what what I hope happens is we send the RFPs out, we we find an arrangement that um that the board was happy with and we put that we include that into the um what is it? legal and professional services line or whatever [cough] the administrative budget for next year to cover um that expense is a motion.

Um yeah, I think I think the motion that we want at this point is to um permit and ask Ruth uh to issue RFPs for contract planner services for 2018. Second. All right. I guess I made the motion. That's that's what we were thinking.

Second. [laughter] All in favor? All right. Good. Thank you. Um, [clears throat] next one. Um, we can have a brief discussion on this, but we don't need to belabor it, but I I want to I don't want to let the capital improvement plan thing kind of wither away. We had Paul first come in um as a

at a minimum for a town meeting this year. I I'm thinking we should at least get, you know, a con a consolidated view in the same format of, you know, uh what what our capital expenses might look like over the next three years. So, what is the what is the chief's replacement schedule, you know, for the trucks and Calvin's replacement schedule for his equipment and we might have something to layer on for Union Church there and for or for this building and, you know, to to get it to agree on a format and get it into um so that when somebody asks a question at town meeting this year, which I know they will, um [clears throat] we have we have the answer. We have this is this is where we are. We don't have a we haven't developed the full future plan yet, but we're getting groundwork under us in terms of where we are. And it would be good if we at least have if if we maybe were able to um bring our comprehens uh

capital improvement plan policy to the town to be voted on in April so that then we can actually start to put together the process in the committee in 2018. some what's the polic the policy I don't know if you were here the you might have missed the meeting the night that Paul was here did you I think you sent an email would you print not necessarily today but [laughter] print copies of the stuff that Paul gave us

because I think things we all lose things in email pretty easily but it's basically it's all I'm gonna do is scan it in okay well okay well it's in your email somewhere um but It's the policy lays out, you know, well, how the committee is formed and how the process works and, you know, how things get prioritized and things of that sort. So that so that it's a so we're planning for capital expenditures all in context of other capital expenditures and we don't have situations where, you know, whoever gets on the warrant first, whether it's a firet truck or a dump truck, you know, is probably going to win and the next one's going to lose. you know, it's um if we I think the town really wants us to come to them with much like with the roads, a little bit longer range vision and plan um so that if we need to with

put you know a certain amount of money into capital reserve each year to meet what you can easily see are the future needs, then I think that's going to be something that the town would have an easier time understanding and and supporting than if we just randomly asked for $100,000 in capital reserves every year.

You're you're kind of uh talking about a one capital reserve account basically for the whole town. Not necessarily one account, one plan, right? There could there still be multiple accounts. Okay. Yeah. I'm I'm not touching the I'm not touching the

I think first we need to have the plan in terms of you know replacement schedule and and getting everything in context and then then the board can talk about whether we want to and whether we need like more capital improvement accounts like that are dedicated to particular assets that we know are going to have to be replaced or if we want to

uh if we want to stop the practice of having balance uh budget balances roll into specific uh accounts. Yeah. Reserve accounts. I think that's a separate discussion and I think we can have that because the chief has been doing something similar to that.

Yeah. Yeah. So, so the chief is Yeah. Again, the chief has got something in his format and Calvin's got something in his format and there's other things, but I think we need to bring it all together in a consistent town format with consistent information. Um, so that the town can kind of digest, you know, what it is. So, um I guess I'm I guess what I'm looking for is if the board agrees that um this is kind of a priority to try to accomplish, you know, a consolidated capital kind of current state and a uh a policy, a capital improvement plan policy to bring to the town in in April to be voted on so that we can start putting together an actual CIP process. So we you who like we should develop a template then.

Yeah. Exactly. So that's part of it. Yeah. And there's some examples in the stuff that that Paul gave us and there's other Got it. example. Yeah. So there's other examples out there too. [laughter] So what do we mean that we need? So that basically like all I was looking for in bringing this up was does the board feel that this is you know a priority and something we should try to accomplish by April or does the board feel there are other priorities that we should be

focused on in April for me it's roads in this you know and we've actually the other this is part of roads all partition because they're going to say well if we do this bond we're going to need another fire truck in two years and

exactly it's all part of the same discussion. Yeah. Yeah. So, that way they know that it they know what's coming down the road. It ain't going to be a big surprise and then and people could, you know, then you can make prioritization decisions like, well, maybe when you start to see, well, geez, we're going to have to spend all this money on this other thing. Maybe we don't have to do this thing over here as badly as we thought we did.

It'd be nice if we could, but we have to prioritize and spend it here. So, okay, good. Sounds like we're all on board and so um I can work with Ruth and and and I think you'd be great to work on this too. I'd be I'd gladly help with like the template and developing the presentation and stuff and

got it right there together. Great. Okay, that was really all I was looking for tonight is to make sure we were kind of all on the same page and moving towards um Okay. Um 6G uh planning board vacancies. Uh I'm not sure if if if you for did I forward it to the whole board or just to you?

I don't know, but Mindy Werder, the chairman of the planning board, has issued her resignation uh essentially effective immediately. Um so we typically and and Todd jump in if I'm misstating something here. I think the planning board is typically five voting members and two alternates. And going into last night before Mindy's resignation, they had zero alternates and five members. So now there are four members and no alternates.

So yeah. Um is uh Ann still Ann an is there and she's she's agreed to be like interim chair. Um but she's not she doesn't think she can take it on um you know on a full-time basis. Uh she's obviously would be great in that role, but um she's an attorney for the city of Portland um dealing with a lot of municipal issues.

That's what she does. Yeah. And um so she's actually she's going to be a tremendous help with like marijuana ordinances. She just came back from a conference in Denver um [snorts] dealing with that. I [laughter] know I didn't ask him if they had any field trips,

but uh so she's she's very knowledgeable in in uh in that area and she kind of knows what the potential landmines are. Um a lot of them in the industry. So anyway, we we need to do something to recruit some more. We possibly get Paul first back.

Was he ever [clears throat] actually on the planning board? I mean, he's an obvious guy to reach out to. I think he's um he'd be great, but I know I know he was, you know, at least for a while wanted to kind of like catch his breath and not jump into anything.

He's not working anymore. Yeah. Right. That's what I mean. like after he got done there, he wanted to like just kind of chill for a while. Um I see him every Friday. I can ask him. Yeah, reach out to him and he would be a good one. And he's already agreed to help us get CIP up off the ground, too. Although, you know, he's not interested in being chairman of that or anything, which is fine, but I mean, get helping us get it off the ground is great. So,

yeah. Yeah, put it out there on the website for Yeah, I think we should put something on there that you know that we have um vacancies on the planning. Sorry. Elected seats. I think we appointed Oh, we can appoint. Yeah, we appoint and um

I don't know do the alternates do they just go to the meetings and but they don't vote? Is that what they do? Yeah. And they they just they're called in if we need them. If somebody actually leaves the board or if if four regular members show up, does an alternate vote for that meeting? Oh, okay. All right. [laughter] So, uh,

yep. Okay. So, yeah. So, we need, um, three. We need three. We do need three. We need, you know, uh, a member and two a member and two alternates. Um, they'll elect a chair amongst the members. Yeah. They'll Exactly. You know, there's, um, they were they were all poking at John Simino to be chair as they were walking out the door. But,

well, the track's done. [laughter] I know, but it's like let the guy catch his breath, you know? It was supposed to be done. Yeah. So, okay. So, I just wanted to bring that up. Bear with them. Um, so no road commissioner report. Um, but Ruth, maybe you can pass on to um

Calvin that we uh he should be making some progress on his um prioritization of road work and like two like if we were going to do it in two years and when I say do it, I mean like the road rebuilds. Mhm. What if what if we were going to do it in two years? Which roads would be year one? Which roads would be year two? And the same thing if we were going to do it in three years and do it in four years.

Does anybody think we need other than a two, three, or four year option? Well, 10 year. I don't think so. Only because those options are going to possibly change or vary depending on the winner, too. I mean, if he's got a road that's basically right now it's maintenance, but it might be on the tail end of the last maintenance schedule, but for whatever reason, the winter is one of them winners where it really throws things in shambles, that could bump it up to a rebuild or

Yeah, you got to re-evaluate every year and see what probably four or five years out, I would think would be I would think. Now, now I'm not talking about his plan. I'm talking about for the bond, right? All right. Like if we okay like we let's for the sake of argument if we've got 10 miles of road that needs you know rebuild and not that's not in the shim and overlay category it's in the rebuild category that okay if we were going to do those 10 miles in two years what what would the roads be in year one and two and and put some cost estimates to it. If we were going to do it in three years what would the roads be in year one two and three with cost estimates and if we were going to do it in four years. And so my question was, do we think we need any other time horizon other than two, three, or four years for the rebuilds? I

can't imagine doing it in one. No, I would. No, but you can't go you don't want to go more than I think it's going to be two or three. Four would be if like we're really stretching and it's cleanup stuff. I think we put four. I think we put four on there.

The list will change by then. We could Well, the list will change and I think it'll be interesting to see. there's probably not that much difference in to the prop to a taxpayer in a four versus threeyear plan. So it would be helpful to see that. And the other one is people tend to pick the option in the middle.

So [laughter] great doubt Charlie bu Yeah, I like that. So yeah. Well, we go with it and see what it looks like. Yeah. So that's so if he if you could communicate with him and um and uh have him you know start be ready to at least show some progress on that next time he reports to the board. So okay we are to the town administrator report. Yeah

I'll try and go fast. Um first I have a couple of oaths that we need to do. Um they're both for um Bob Forest. Um, one's for E911 addressing officer and the other one's for licensed plumbing inspector because we did get the waiver for him. So, I just need motions on those.

So, what does the waiver mean that he uh the state license inspector has waved his his training necessity? So, he has so much time to to get his licensed plumbing inspector thing and we can we can in the meantime make him our licensed plumbing inspector. So he can do the inspections and he can sign off

even though he hasn't even though he hasn't done the training yet. Did he have to take some sort of proficiency test to show that he actually knew what he was doing inspecting plumbing things? I don't think that's how it goes but he did the gentleman did come down and talk to him.

Okay. He was here in the office and so there's some kind of vetting process. They don't Okay. I know right. Yeah. For the first year, you just go wing it, right? [laughter] Robert Forest to the office. You don't have He's making a motion.

I move that we appoint Robert Forest to the oath of office of license of plumbing inspector and [snorts] E911 addressing officer. Second. All in favor? Okay. All right. So, we did that. We did that. Um, foreclosure date was yesterday. We had three foreclosures this year. Um, two were property only and one is uh property with an occupied trailer on it. Um, so the next thing that I do is I send out letters to the people that have been foreclosed on stating that they should get in contact with us that they have lost their ability to um uh I forget the word retrieve their property or redeem their property. That's what it is. Um, generally in the past what we've done is at this point we give them the option of paying everything in full. So if they pay off all their taxes at this point um within a certain amount of time we we wave the for or we quick claim it back to them. Um and generally around spring like

about March we'll start thinking about actually selling the properties if if uh we don't hear anything back. So these have already gone past the point of warning them that you're about to be foreclosed and now they have been foreclosed.

Yes, absolutely. So two of them are land. Two of them are land. One of them is a small piece of property which is 6 acres. 8 sorry Mark8 acres acres which uh isn't really worth much anyways. Um but the other two pieces of property are are

worth some money. Um where is that piece of property? Uh which one? That point8. So I know it's a road. Yeah, but where? So my only question it's a little bit beyond detail road. So like Okay. So it's not you go past Dit Hill Road. There's like a little corner I think and there's a little piece of

headed south because Dit Hill Road is on the left hand side headed south. If it's just past that, if you're heading in the direction where Dwit Hill is on your left hand side, yeah, then yeah, like just a spitting distance down the road, like two or three properties down the road on the left, there's a a piece of pie property.

So, it's not the one. You have no idea. The reason I was asked that cuz there's a piece up here that's got a little building. It's been there a full time. Well, if you guys are really interested, I can show it to you on the map.

Not that interested. Um, but I after I send out the letters, I'll do some more research into the properties and I'll bring that back to you. It's actually 08 acres. It has 167 ft on the front and it actually goes from the middle back 450 ft. But it is a pie shape.

Yeah. How do you know so much about this? Because he showed it to me today. I was here earlier and I had questions about like did we get something on this? Cuz I don't remember seeing I went and talked. No, he was Bob and he actually pulled it up on the screen. It's that piece right there.

Oh jeez. Oh, you got a slither. You know that that's the one that does or doesn't have a trailer. It has nothing on it. Which one has nothing on it? Yeah, that that's that's what I'm told. This is the one that has a there's one that has a trailer on it.

Yeah, this one. It would be one of the address. One of those other two. The second one. This piece right here. Well, that's what I'm showing cuz this was the one. It's only 119. Whatever the want to get for it. It's got 167. Now, I I was wondering if it was that one down here that had that building on it that's kind of falling in, but that's evidently not it cuz it's further down the road.

So, what do you need from us? Do you need uh nothing for that? I just am letting you guys know. Okay. All right. So, have we have we already started the process of giving him the op giving person the owners the option to uh

pay all taxes? At this point, I send them a letter stating that they've lost the right to redeem the property and that they need to contact me and that's where we go from here. So, they don't even call you have contacted you.

No, but we know that they picked up their uh certified letters and signed for their letters. So, we know that they were informed. Okay. Is there something you want me to say? Um, [sighs] we'll do the restorations later. So, evaluations.

I was just I was just showing Kevin my that was just a copy. I had sent you some stuff about evaluations. Um. Yep. Yep. Do you guys want to stick with what we have now and then worry about trying to change it next year? I think at this point

Did you just send that this evening or was that No, it was okay. I just read that one. So, I didn't really I apologize. I didn't I got to the email when I got here, but I didn't really fully get to that one yet. So, I wasn't 100% sure of the process.

So, why don't you walk us through like if we if we kept it status quo, what are we talking about? You guys would want to meet in executive session and you would discuss um myself and Calvin and um chief. Yeah. And you you could do the CEO. In the past, I've done the CEO. Um it's

I do a training review there for him. Yeah. Probation review, whatever you want to call it. Yeah. Um and then I I um review my two employees out here and Tammy um Alden. Um anybody else under like Yeah. Um and the old board used to want me to uh present to you the evaluations

before I went over them with my employees. Um, but I don't know if that's the way you want to do it or if you want me to just do it and evaluate the employees and then show you what I did. My thought is that we're here as the

ultimate decider, right? So, if there's an employee ever has an issue with Ruth or something, they're going to come to us, right? But as far as at this point, they work for her. Uh, they report to her. Yep. And but the um the because we don't have town manager. The board as a whole is the

town manager is Yeah. is right. But like Calvin, they work for Calvin. Yeah. Yeah. Yeah. Yeah. And he's going to decide. I think I think he I think he does. I think Ruth goes over their review with them, but I think before she gives before they get their final grade or whatever, it comes to us. So, in case we have some questions or

I think that's how we've done it in the past. I had brought it here before going over with them, right? Oh, that's right. Before they had it, she you wrote yours up, right? Presented it to us and then if we agreed to it, she went and presented it to them. to the ele I agree with Rob's sentiment in that you know um the department heads are responsible for their um their employees

and writing the reviews and everything but at least in this in the first year for no other reason than just to familiarize and um you know don't know what we don't know I I would like to read them before they go to the employees um okay just

just in not to rewrite them or to say, "Oh, I disagree with that." But just more about to get a sense of, you know, how it's done and and um ask any questions. And I I think it would be helpful if you when you when you show those to us to um maybe brief us on any pertinent historical

information. Like for instance, if you've got an employee that you know has had an issue for the past, you know, 2, three, four years and is making good progress on it or is not or is going the other way, you know, just to put some context to things just as an educational thing. Um, of course, we're taking her word for it.

Yeah. Well, you got to take some at some point you got to take somebody's word for it, right? Got to believe somebody. So, so I think that I would like to have him. Would you like me to email them to you and then we can just do a a quick executive session? Uh,

I'd rather just do a quick executive session, maybe get a sheet out. I don't Well, I don't Why do we need that? Yeah. I don't know if I want to be emailing appraisals all over the place. Okay. So, then I'll just uh I'll do them for the next meeting and we'll do a quick executive.

Now, have they done did you have them do self appraisals? Yes, they do do self. Okay. Hold on, hold on, hold on. How many employees are we talking about? 30. Well, no. This is No, for it's a serious question. I understand the question. One, two. Um I don't know if you guys want me to do Bob or not. I can. Um Tammy.

Yeah, but then we got usually But then we have Calvin's five or six. So, and are we doing the whole fire department? No. Chief usually just does uh two of his people, Diana and uh Okay. Well, there's no there's no such thing as a quick executive session to review 12 employee reviews.

No, I suppose there's not. Well, maybe we should do Roose one night. I need them ahead of time. And I need to review them. Whether it's email or paper, I want them ahead of time. We're going to come in and spend 10 minutes discussing the issues that we may see.

I'm not going to nitpick and review every review in a meeting while we're sitting here. I think that's a good point. So, rather but how do people feel? Because [clears throat] I am I public record. Send it. Well, no, it's it's it is a public record. you know, not all of them are public records.

So, I think typically well, like I think you should put together um a folder with hard copies of all of them and have them, you know, for us, you know, a week before our next meeting and we all need to come in and pick up our packet,

just send out an email saying the packets. Packet's ready and and read read through it and then and come prepared with any issue. I think that's that's a great idea, Rob, but let's do it with hard copies. Okay. Um Okay, great. Sounds good.

Yeah. Um public record, but it's public record that we're doing it. It's public record what they get paid, but it's the appraisal itself is not public to get it. They can, but we don't really have to make it that easy. Yeah.

It's just it's personnel. So, there are personnel issues that are are confidential. Yeah. Exactly. Yeah. There are things that are confidential. I don't think you can get people's appraisals. And so this is at our next meeting we're going to do this.

Well, either this the next meeting or the 28th, whichever you want. When are So what's the typical schedule like? When are you when are when do raises but Oh, the raises raises don't go into effect until because we do the

freaking retroactive thing, right? The raises are put in the budget. So we won't need to know until we actually put them in the budget. And and in the past we've done, you know, just a kind of a percentage and then but I mean we can actually go through each individual and and

so let let me get this straight. We're doing typically do appraisals in November for increases to put into the next year's budget that they don't actually see in their paychecks until April. Right? We have to change that.

Okay. That's not this year, but that's we need to get out in front of it. If we're doing the budget and we spend we're authorized to spend a third of the budget, that includes raises. Why wouldn't they get the raises starting in January when they're approved? Cuz that town

Yeah. Right. Because you're never going to we approve a third. Well, because you could conceivably you'd spend in the first three months. If you spend more than what you spent in the first three months last year, then you you'd be violating that.

Not three month. It's the more than what we spent. previous three months or a third of what we've approved for the following year. It's a third of what you spent in the previous budget. Right. Right. In January, January, February, March. In January, February, March

of 2018. We can spend what we spent in January, February, March of 2017, but we can't spend more provided the town approves that. if we spend it and it has and it doesn't get approved. They've already approved it for Yeah, they've approved it during the last

for the 20 because you when you approve it at town meeting in April, you're approving it for when you come around the next April, January, February, March, but we can't more than the previous year. Why not more than the previous year plus 5%.

Well, we can ask for that next time, but this time that's not what we I see. I see what you're saying. But but really what should happen is you get your you get your appraisal and maybe we need to just change the timing of when appraisals are. But you get your appraisal and then within you know two three weeks that's when the increase shows up.

Change the appraisal times. I don't like all the retro stuff. Yeah. I don't either. It's just too hard to happen though is they were both kind of jipped for 3 months. What [clears throat] do we do? We plan ahead, you know, and make it make it right. Maybe we maybe we end up doing a retro for another year

to get us on track. Appraisals are done in it should coincide like that that raise or that appraisal should be reviewed, but maybe even the incoming. The nice thing about that, Ruth, is that that would take that takes appraisals out of like budget season and put it into prep, you know, end of year closing and all that other stuff. It takes it right out of that. So, um, anyway, but for this year, that's a next year.

I'm trying to figure [laughter] out how that's going to all work, but Okay. Okay. Well, because you No, what we do is what we can do is we can we do appraisals now and then what we can do is we can say, okay, six months from now,

we're going to do another appraisal and then that then it's going to be annually after that or something something like that. Yeah. May not be six months. It might be seven, it might be five, I don't know. But we uh we figure appraisal versus

Well, no. Well, it's just it's just like if it's just like if we if at some point we go to a fiscal year, we're going to have to get a little jiggy with it for, you know, either a six-month budget or an 18 month. Now, we'll do them again in June, but we'll only do half the what the increase that time

and then you do it again the next June. So something the following year whatever it is we usually handle retroactive once it gets approved in my or the town meeting then from that date back to January 1st that's where it happened.

How do you do that retroactive? I've had concerns about that quite a bit. I don't even know how that it's even we're we're timing wise. I mean that's that's this year for me for my it's like roads and CIP and next year is

all this is is and then we're going to just move fiscal year to Yeah. Maybe we should tack that one first, right? Oh jeez. So when you voted in fiscal years that that $2 extra a week goes all the way to 17. Now 17 you voted in for 18,

you know, for the rest of 17 into 18 that $2, but you give it to them back to that. It's actually a bonus. That's what I mean. That's what I've cons been saying right along. But I don't know how that's even to me that's what it what it turned out to be. But

well, dollar amounts. It has always been, hey, we're putting you in for a raise. If the town approves it all, you will get your raise. Now, they approve it, right? That's always been And that raise would stay in effect until the next April.

What if we did the raises? What if we did their appraisals in October? Yeah. Or what if we did them in April? Now we owe them a whole year of retroactive pay even though they just I mean, it just doesn't I just don't get that.

You have to match it up with the budget season. Yeah, I get it. But why would you retroactive? It doesn't It just doesn't Why would you have to match it up to the budget season? A. And B, if you give somebody a raise, you give them a raise. And you don't have to you don't have to match it up to the budget season. You just have to make sure your budget has a budget pool in it.

Exactly. That you expend sometime during the year. So, as long as you're approved for that. Well, yeah. That's the thing. That's like Rich is saying, is just a retro. That is a true bonus. That's not an actual retroactive. So, because ideally what would happen,

you paid them their bonus from April to this next coming March 31. Basically, what you're doing is paying them for 15 months, not typically really. I mean, even if we didn't change a schedule, you would have the town approve a wage pool at town meeting in April and then you know what you have to work with and you do appraisals and you have raises in May or early June and that's your rate until you come around again to the next June and have had a new wage pool from that at that April town meeting. Right.

So that seems logical, you know. [laughter] Yeah. So, but it's for but roots I mean you get you have wage pool. Okay. Then you do your appraisals and and and the appraisals can be go from town meeting time move it up 6 months for your bid and then then you're in kind just before town meet. I mean that doesn't have to

ne because actually the where we work the the time the period of time that you're appraised for is not the same as the period of time that you get increase for. They're offset by two or three months or something. Exactly. They might try.

We could do the same. That's some reason why we can't. All right. So, we're good on evaluations. No, we need to So, what do So, do we want them next time or 28th? I'd say the 20th 28th cuz we're trying to do a quick meeting on the 12th, right?

Okay. So, I will tell Chief and that's too and then but the board we we have to do we're not going to do Calvin's and the Chiefs on the 28th. No, that's we need to do Ruth Calvin and the Chiefs. Do we have to do them? I think you guys probably No, you don't have to do them by the end of the year. I would probably wait until January.

Okay. All right. That's good for us. We have to do the chief since he's resigned. Well, we can talk about that. Yeah, probably not. I would just think exit interview would be Yeah, that's sufficient. Yeah. No, I think you're right. Yeah. So,

okay. Can I go on? All right. Restoration my my stuff. So, um I I did get a couple paint bids. Um there's one particular one that I like. It's under $5,000. Do I have permission to go ahead with that? I think we already gave you that, didn't we?

Who is it? You did, but local guy. It's a Saints P. Such a good price. Okay. Under $5,000. I think we already gave you authority to go to get that done as long as you were under five or 6,000. Okay. Okay. I have a small question and concern about

the roughly $3,000 you're going to spend on chairs. Okay. Well, can we get to that later? I mean, this is just the paint. So, so then uh I don't know how much you guys want as far as um uh breakdown and stuff. All the furniture together came up to $12,166.68.

for here. Um a table for here, a nice one that doesn't look like that. Um some table uh chairs for the people over here. Did you send this to us? Do we have that? She sent the quote. I I did. Yeah. I just got it today. Oh, I was going to say cuz I checked the email yesterday. I didn't

No, no, I just got it the final quote today. Okay. Yes, I did. And I believe I did. And then two desks in the other room. Um plus like all the stuff that goes with the desks and um a bookcase. And a table. And are we keeping these tables? Yes,

these will keep them. I I could They gave me several other options. I didn't see anything I liked better than this. So, I these tables aren't bad. The only thing about these tables is that they're not and and maybe we don't have a need for one to be, but they're not easy to like move out of the way and and do like fold up and stick against the wall and have more like a theater seating, you know, presentation type thing. But, but it's not a it's it's it can wait. It's not certainly not something we need to do. No. Um, so, so Mark's, uh, contention mostly is with the chairs. Um, so

the chairs, I'm I'm just I'm just having a hard time thinking that we can't they're plastic chairs and they're not really going to be a whole lot different than what we're going to buy. And other than maybe we need to wash them, I don't think they're in that bad a shape. And then these here, yes, I know they got some hair on them from cats or dogs or whatever, but I don't know why they can't be clean. And I can tell you right now, when we come to budget time and to the town meeting, and we're asking them for $3,3500 worth of new chairs in this town office, and they're going to say, "Why are we spending that? We can't seem to fix our healthcare, the cost of that, that 8020 thing." I know it's coming up because I've been hearing about it already. And I'm I am concerned that and I'm and I don't want us to go backwards, but I am concerned that maybe we don't need to spend that on them chairs right now. I

don't think these chairs are falling apart, but that's just I'm one fifth. That's my opinion. I think they could be cleaned and we could have them cleaned on a regular basis. I don't think it's in the cleaning girls job or plan right now, but I don't see why it couldn't be put in there.

How many are you buying of that style that 14 of these? And how many of these existing black ones do we have? Just those just what we see. 10. Yeah. What I had done is I had um set up a bunch of chairs and I had counted how many would fit. So 14 chairs will fit.

So what kind of chair are you looking to replace here? These would be replaced. Oh, hold on. Let me get the color cuz like with wheels. With wheels. Yeah, they weren't too separate. Cheers. Cheers. I'll tell you that. You look at these. I I kind of agree.

There was a little bit of a marks of fine. Yeah, other than the color preference and maybe they just need to clean it, too. I mean, it does. What are we gaining differently, Mike? Yeah, I mean, the way I've looked at this um you know, this is this is about

solving an issue or solving a problem really in the in the back office. And it was about, you know, um having more efficient storage and um office space for the code enforcement officer and the assessor um and um as more efficient layout back there. And so that sometimes you got to spend money on furniture to get that more efficient layout. But I I think I'm kind of with Mark on like just to replace these chairs just to spruce them up. Um

because I don't really think we need I don't think we need to replace the chairs in in this room. It's not a necessity, but you don't really do half of a renovation either. But I say let let's keep those and not do those yellow ones, but then let's do the ones that cuz I I agree they may be able to be cleaned, but they're pretty scratched. They they got um the floors are different. We should have wheels. I think there's some advantage to that. So, let's do the chairs that are used on a regular basis. [clears throat]

Extremely uncomfortable. And leave those and kind of kind of split it. We don't want you going to sleep. Yeah, [laughter] I'm fine with that. Just So, don't do those 14 for that, but then do all the others. Like that's a

And that's kind of like meeting in the middle somewhere. Those got wheels on them. Yes, these the new ones will have wheels. set her for a back wheel. But um they do have a built-in lumbar, but I mean it's not the greatest power.

It's a little bit better and it kind of gives We We have them in our office. The guys like them. And that that's not a cloth bottom either. That's a leather bottom. So that can be clean. No, no, it's cloth. That one's cloth. You can't you get that?

You want it in leather? Vinyl? I thought it was vinyl like this or whatever. No, it is cloth. Yeah. I'd rather have cloth. I don't, you know, be sitting on sticky vinyl seats for Yeah. No, that's fine. Hours at a time. Yeah.

I don't know. I don't I don't think these are We haven't fallen over in them. And I'm probably as clumsy as anybody. I agree, Todd. They like to be more comfortable, but I don't want to fall asleep in it. Yeah, you haven't yet. You probably know. [laughter]

people that are wanted a new freaking chair. I'm good with that. I'm bringing my own. And to Mark [laughter] to Mark's point about the the 8020 on insurance, you know, I I mean, we we that's the third thing, you know, that I've kind of like that we promised the town and we've really already looked at that. Maybe we need to refresh our memories on that. But, um, we, uh,

did I get both of you got carpet? um cuz we did look at that and benchmark us against other towns. And I think we need to be ready to bring that to the town in a in a format [clears throat] where they can look at it and see where we are relative to

you know the municipal market and see like I think it was and I might get this backwards. I think we were a little more generous on the I think family side and a little less generous on the individual or it might be the other way around. We were with the package itself compared to packages. We were a little more on some, a little less on the others, but all compared we were in the middle.

Yeah. Which I I think is kind of where we want to be is in the middle, too. But I know that I've already heard it. I know it's coming up again. And that's fine. That's But And [clears throat] I expect it. I'll tell you, I don't care if we're at the top when it comes to that stuff because that's what keeps your employees. I know. the same the same people that will that will complain about you know oh you know how come this person left or how come you know

and that's why and I agree that is part of it but I know it's coming up again and but but again it's like with anything else we're going to get that and our job is to have the information and have the answer this is why and okay and I think most people are pretty reasonable when you can actually give them a rational why and show it to them like this is why it's like, okay, what would you decide differently, you know? Yeah, I I I don't like that it costs this much money either, but that's the reality, you know. So,

I I don't I think we're I think we're in the middle and I think we're at a good I mean, I would like to go be able to offer more to keep better, but I think we're being fair where we are. And I we just need to put it in a format and uh that to people can see it with their own eyes. And I know that the the comparisons we've done over the last the three or four that I'm aware of and since I've been here this time around,

I mean the amount of difference that we're talking is really pennies. You know, it's not going to change the deductible more than 20 $30. I mean, over the last four, five years, it might change at 50, 60, but it's it isn't a huge amount. There's a there's a there's a vocal contingent out there that thinks there just

they don't think we should be offering family coverage really at all, you know, and that's, you know, that's I don't I don't think that's realistic, but I don't think it is not in this day and age, right? So, and the premiums are only going up like 3% this year. It's not bad. Well, they've man, it's called managing expectations. When you get hit with 20% every year, 3% seems good. But still, they're holding pretty steady this year. So, that's good.

Ruth, did you have anything else? I'm still disagree with all the chairs, just so you'll know. Okay. Do we want to vote on that? I mean, do we want to do just these chairs instead of That's what That's what I said. Just these chairs, not the not the hard chairs.

I think it's worth I I [laughter] actually I think that I think they're all fine. I mean, I I mean, I I agree that they could be cleaned, but I think they should be clean on a regular basis anyway. So, but that's just that's my 1/5. I'll put it out there. You guys make a motion. I vote that we move forward with everything except for the chase.

Is there a second to that? All right. Then the motion fails. [laughter] Yes. I guess now make your motion. Now, make your motion. I'll just go with I don't think we actually need a motion on that, but we'll we uh replace the

whatever these cloth seat chairs and maintain the plastic ones. I'll second it. All in favor? Four to one. We got wheels. So [laughter] those people that are harassing you, tell them ponto. just wanted to ask you guys if you had any input on this is is um the one issue that I'm running into is when the guys come and take a look at the flooring, they they are a little um hesitant to uh about furniture moving and and

or all just what do you mean hesitant about? Well, the the the whole idea of moving all the furniture to do the flooring um they say is going to raise the price a lot. Mhm. Um and so originally and and I in here or in there

just total. Okay. Half of the time whenever we do whatever we do the flooring if they have to move the furniture they are telling me that it's going to be a lot more money than if they don't have to move the furniture. So I've kind of been looking into other options like doing a pod thing or getting a moving company to move the stuff out. I mean, but obviously you're talking a lot of money. Then, you know, possibly having public works help us. But if it snows that day, then we're kind of up.

I just the public works thing. It's always seems to be like we have these guys in spare just hanging out that have nothing better to do than when we call for them at their becking. I just don't understand how we make how we have a system that's public works that they just have all this free time that every time we have this project,

you don't. So, why is there always the option? Because we're [laughter] filling the gaps. I I think it's because it's a fairly new department and people are still figuring out what they that type of stuff causes don't the animosity in town when they see them over here moving furniture and and things

and not doing something they really need to be doing. That's going to question. How much is I mean a lot more. How much is a lot more? I mean if they're going to slide it all one side $500 to $1,000 more $500 to $1,000 more.

Well, it's probably going to cost more than that to have the whole place. for the whole place total 500 just for moving just for the moving that's a dollar that's not even a dollar a square foot just to move that's not a lot of money

it's going to cost more but let me tell you what's let me tell you what's a lot more money somebody from public works tweaking their back and going out on workers's comp claim moving a desk it's not so the public works just get it done bothers

people not 500 to a,000 for the whole building it's a norainer that's just for moving the furniture that's fine Yeah, that's fine. That's [laughter] fine. They're going to move it. Moving men at home, you can slide this whole room out of here in 30 seconds.

Yeah. I mean, they're just going to move it and they're going to put it back. Theoretically, all the furniture. That's That's That's just the furniture. That's fine. Plus, they Yeah. They're Yeah. equipped for it. They're equipped.

They're insured. They're Well, it's either that or you get a moving company to give you a price on it that put it in a pod which will be $1,000. Yeah. That's going to be I think we're going to have to figure uh figure out what are we going to have to be like can we arrange for them to do it on a Wednesday? Is that the plan or

the flooring? Yes. And then the the painting I think we'll try and work it around so that um he he'll have to do it parts of it by room or whatever. Yeah. Okay. So, he's going to do the painting. Maybe he should just do the office on the Wednesday when nobody's in there and then the rest of the place he can pick a way at during the week.

Right. You got Friday to the following Thursday one day. That I'm not going to be here. [laughter] I'll stop it. I would think he'd be willing to do that anyways. When does Gary want to get started on painting? I I haven't actually asked him yet because Well, he said he could probably get it done in the next Well, start in the next couple weeks or so.

Well, do we want to do we want that done before or after we have the furniture and flooring guys? We want the paint done first because they'll drag. It's tough though because then the furniture guys crash. You just touch it.

Got to be good with it. Completely different afterwards. Okay. Anything else? I guess that's it. I had one question for you. Did you get any response to the appeal for help trail work and uh Yeah. Yeah. Mr. Simino awkward. [laughter]

chainsawing board. [clears throat] Wow. All right. Great. He did that. He's He's got a pretty good likes and stuff. Yeah, he's I do have a a question. Back to the uh the dead horse of the evaluations. Okay, that's the So, do you use the self evaluation or you said you gave us a couple different forms?

I don't. And are we and we're supposed to do the evaluations on you, right? And Calvin, right? So, there's two different forms. There's a supervisory form and a non-supervisory form. The supervisory form is for Calvin and I. The non-supervisory form is for me to use for my employees and him to use for his employees.

It looked like they're exact little supervisory box and the self- advisory usually we kind of trade at the time. You know, they give me their so that that it goes in their files and then I can go over what they think. I think so. How are we going to do the supervisor? Should we set a goal to each do it individually and get it to one of us and compile it and then we meet with them or how does that work?

In the past, we've got it and looked at it ahead of time and then we've got together on it. You do on the department heads. Yeah. And then the chair usually look at what ahead of time. They're the self appraisal. Self yeah.

Do you have subordinates for all the I mean we can do it all the same time. I don't it's up to you guys. I don't how we do it. I mean, I've never really had a preference on that. How have the how have their appraisals typically been written? Is that does the chairman typically write those?

I knew you were going to say [laughter] Delegate that to the co-chair though. What [laughter] we do our board of trustees evaluating the general manager, they all do an evaluation essentially. They keep it short sentence or two for each item. And then the [snorts] one member and it's not actually the chair pulls all those together into one evaluation.

Oh, I like that. And then So, right. So, I would do one for her and Calvin and we all and we all do it and then we'll all give them to one of us and that person will kind of pull it all together, combine like comments, you know, and just and then it they do the evaluation in 10 minutes. But, um, I mean, which is fine. I'll pull them together if you guys want to do it that way.

That's That's fine. Deal. So So to me, we'll use this use the supervisory form. Yeah. For um Ruth and Calvin. We're not going to do worry about chief. Yeah. We'll do do some sort of a like check in. Let's see. He started October. Bob, I'm talking about

Yeah. What's He's probably a little early to Yeah, he's got to like have a 90day well or didn't he have a 90 six month probationary? It's a six month probationary period. Yeah. So that's really when he should I mean obviously any new employee you should be they should be getting feedback you know.

Yeah. If there's issues right good bad or how is he he's he's been doing I think he's been doing I've talked to him a couple different times. He's um he said there's some issues in there and some things that have been a little complicated and he's talked to Calvin about them and they've worked it through and he seems to be doing all right with that.

Do you think we should have him uh come to a selectman's meeting and just have him say just a hey, how's it going so far? What are you seeing? What do what can we do to help you? Where do you need more support? Where where do we need to let's you know doesn't have to be before Christmas. We can do it after the first of the year, but let's have them on the agenda fairly soon to come give us a

how's it going? What do you need? You know, and I talked to them two or three different times inside, outside, whenever I run into them and said to pretty much that same stuff. If there's something pops up, don't get frustrated. Come and talk to us. Don't don't let it hang out there and fester for a month. If it's it's happening now, let's talk about it. We might be able to help you fix it and move for whatever it is. Good, bad, otherwise. Just

don't let it fester. come and talk to us. We're not that hard to get along with, right? Rob might look a little bit aggressive, but he's really pretty good guy. All right. When I when I don't see [laughter] So, Rob's going to consolidate on the appraisal screen. Uh when

when should when when should we all have them back to you? By what? By the end of the month when we can do their Well, let's do them on the 28th. So, get them to me a week before that. the 21st, something like that. So that way we get all the appraisals done by the end of the year. Okay.

Yeah. Might want to print me off a copy. I don't have any ink on my printer at home. All you do is ask. All right. You should have a printer. I do have a printer and I did check my emails yesterday. Don't worry, you know, don't worry about writing paragraphs for each item cuz I'm going to cut it down.

Oh, you ain't got to worry. [laughter] You ain't got to worry about that. And then we all review like your edited version. send it all to you before the meeting and then um and then we'll talk about it. So by 12:21 to Rob. Okay.

Okay. Um that was it cuz So do we give do we leave these appraisals our our appraisals in Rob's mailbox for him to either way or Well, I thought we just said we didn't want to put send them to Yeah. Why don't we put them in a sealed envelope and put them in Rob's box?

Good. I got a steamer. Um, okay. You're going to hear it all. So, our next uh regular schedule meeting is December 12th at 4:30 p.m. And then after that is Thursday, December 28th at 6:30 p.m. Um, we have an executive session on here.

We don't have to do it. I It was I I just kind of left it on from last time. We covered it, didn't we? Yeah. I think I don't think we need it. No, I don't think so either. Okay, then I will entertain a motion to adjurnn.

So moved. Is there a second? Second. Favor. We returned. Okay. Take