Select Board Meeting ~ June 13, 2023

2023-06-13 · Select Board · 23:57 · watch on YouTube →

Regular Select Board meeting of June 13, 2023. The transcript begins about sixteen minutes in, so the opening of the meeting is not captured. The town manager reported that the Maine Association of Planners had given Durham an award for its resource protection mapping project, and that the town's warrant and accounting work had been moved to an outside accounting firm. The board approved the consent agenda covering the May 23 minutes and three warrants, reviewed upcoming meeting dates, and heard that a summit with the planning board and committee chairs was set for the following evening. No executive session was held; the board adjourned the regular meeting and went into a workshop with GPCOG.

What was discussed

1. 16:24
   Call to order and Pledge of Allegiance

   Joe Tomm (?) opened the meeting, noted a full quorum, and led the Pledge of Allegiance.

2. 16:24
   Planning award for resource protection project

   Jerry Douglass reported that the Maine Association of Planners had given Durham an award, described as Project of the Year, for the resource protection mapping work. The award was credited to the planning board, conservation commission and select board working together on updated maps.

3. 16:24
   Accounting firm now preparing the warrants

   The town manager said the town was fully on board with an outside accounting firm, rendered in the transcript as Warrior Associates (?), and that the warrant the board sees at the next meeting would be produced by them. He said the transition would take time and that the new format would be more detailed than the expense budget the town had been using.

4. 16:24
   June 14 summit with committee chairs

   A meeting with the planning board and the chairs of the town's committees, including historic and conservation, was set for the following evening at 6:30 at the Town Hall. It was described as committee chairs only, with no votes and no polling; the public could attend to observe but not participate, and it would not be recorded.

5. 21:32
   Consent agenda

   The board moved and approved the consent agenda as written, covering the May 23 select board minutes and the May 26, June 2 and June 9 warrants.

6. 21:32
   Upcoming meetings

   The next select board meeting was given as June 27 and the one after as July 11, both at 6:30 at the Town Hall. A member asked whether it would be appropriate to put questions to Don, who is expected at the June 27 meeting, and was told it would be.

7. 21:32
   No executive session; adjournment to workshop

   The board confirmed there was no executive session. It signed documents and adjourned the regular meeting to go into a workshop session with GPCOG, with the cameras shut off.

What was decided

• 21:32
  Accept the May 23 select board meeting minutes and approve and sign the May 26, June 2 and June 9 warrants as the consent agenda. Moved by Joe Roy, seconded by Heather Roy.passed
• 21:32
  Adjourn the regular meeting and move to the Select Board workshop. Moved by Josh Klein-Golden, seconded by Heather Roy.passed

An outcome reads "unclear" where the recording does not state it plainly. The recogniser drops short words, and "the motion does not carry" is one missing word from its opposite.

Motions the minutes record

The town's own written account of what was decided, taken from sb_meeting_minutes_06_13_23.txt. It owes nothing to the recording or to a model: the clerk typed it, with the vote. Where the summary above claims a decision this list does not carry, the summary is the part to doubt.

• accept the May 23rd SB Meeting Minutes and approve and sign the May 26th, June 2nd & June 9th Warrant(s) both Payables and Payrollcarried 5-0

  Moved by Joe Roy, seconded by Heather Roy

• adjourn the regular meeting and move to the Select Board Workshopcarried 5-0

  Moved by Josh Klein-Golden, seconded by Heather Roy

Worth knowing

• 16:24
  The Maine Association of Planners gave Durham an award, called Project of the Year, for the resource protection mapping project. The planning board chair and the conservation commission chair were to be photographed with it at the June 14 summit, and the photo put on the town website.
• 16:24
  The town's warrants are now being prepared by an outside accounting firm. The town manager said the new format would be more detailed and more transparent than the expense budget previously used, and added that the old one was not hiding anything.
• 16:24
  The June 14 committee chairs summit was to be closed to public participation and not recorded, on the grounds that no votes or polling would take place.
• 21:32
  Next meetings given as June 27 and July 11, both 6:30 at the Town Hall.

Motion language found in the transcript

Located by pattern matching, with no model involved: "I move that", "I'll second", "all those in favour". This is an independent check on the summary above: 2 passages of motion language, against 2 decisions summarised.

Elsewhere

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