TranscriptSelect Board Meeting ~ September 5, 2017

phone. Your phone hasn't been ringing. No. Okay. Thank you. All right. I will call this uh meeting of the Durham Board of Slight to order. Please stand for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Okay, we're a little late. We had technical difficulty.

Yeah. So, um I have one amendment to the agenda. I want to add under section 5D a uh uh kind of an update discussion on the HVAC issues here in the town office and what our next step should be on that. Uh any other amendments to the agenda? No. Okay. public comment. There's nobody here in person tonight, so we'll skip right through that one.

So, when do we read these? for the record, I would think. I'm not sure that's the process informance. No, people should know. You can go ahead. And we get a compliment. That's that's Well, that is public comment. Okay. So, Mr. Kevin Kendall of Nine Whipperwheel Lane left a note that said, "Both Pam, Sher and Sharon make my experience very enjoyable when I come in. I believe that they both deserve praise. I've been coming here for 9 years. Not just praise, a raise.

Thought that was one year." Nine years. And they always managed to cheer me up. So, I wanted to thank her for sharing that with us. It's nice to hear the the good things cuz I think it's the first time this has actually been used as a compliment form.

So, no, I think Calvin got one week back on some road work. Somebody complimented the first one for me. So, yeah, maybe you weren't on the board yet. That could be Yeah. It's just It was just a complaint form, but I know that there was some cookies and stuff dropped off at the town garage a couple times for happy people, but I don't think the cookies ever got up here. I'll bring you cookies every time you pave Rabbit Road. Every

true measure of customer satisfaction is when they actually bake you something. So, good. Okay, great. All right. Thanks, Rob. Um, consent agenda. Uh, I'd entertain a motion there unless somebody wants to pull something off uh discuss.

Move that we approve the consent agenda. Is there a second? Second. All in favor unanimously. Okay. action and discussion items. Um, first one on the list is high crash locations in GP COGS rural communities. So, I received an email uh from a Rich Harson at Greater Portland Council of Governments a week or so ago, and I forwarded it to everybody. Um, basically calling out that they frequently get uh some funds where they can do some study and evaluation of high crash locations. Um, and I think their data lags a year or so, um, because they were saying that while we had, um, the intersection of Route 125 and Quaker Meeting House Road and a portion of 125 where Meadow Road comes in had been on the list previously and they had done some analysis there and I think recommended some mitigation strategies. Um, I don't know what if anything the town did to follow up on that. Um, but he said, uh, interesting.

He says, "Well, this year Durham didn't have any high crash locations show up on the list." And uh but he's putting it out there. So, are there things? He says, "We may have some funds available. Are there intersections you would like to have us take a look at?" Anyway, obviously run around in Route 9 like mine. But you go from there and just go towards Brunswick, right?

Basically that whole Quaker meeting house runound rabbit corridor. Yeah. Plus Swamp Road 125 Plum Road. that that is such a cluster that that whole that whole stretch through there is about the same. The cerois's corner is

just an accident waiting to happen every day. So I didn't look at it as data closely enough to kind of understand well what qualifies it for the list and what doesn't. Um but I mean that I think we we all seem to be pretty much on the same page. But I wanted to put it on the agenda, you know, and have Calvin and I wish the fire chief was was here. He's not here yet, but you know, on based on their experience, what they know, if they had any other uh input into that, I think because I think the next steps here is as I told them, we would discuss it and then I would get back to him and say, "Hey, yeah, we'd really like you to take a look at, you know, ABC whatever, and see what uh what we can do."

The only other one that used to be a regular for a while was at the head at the Lisbon, Dead Man's Curve. Dead Man's Curve. Yeah. That's what he's talking about. Right through all the way to 125, right? That's what you're talking about. I don't know if there's been much lately.

Route 9 and Columbus Mill Road and those Enco areas. They might as well just leave new ones there cuz they keep beating them down. Yeah. About every week. So, yeah, the DOT is building that intersection of rebuilding the intersection of Meadow where it comes on 125. Oh, they are

slated for 2018. They're well underway of design and I thought that was not me. No. No. 125 and meadow. And that one's actually been on their list before. They've looked at that one, but it's still on there. They're actually building it now. So, they're in the design and in the design process, getting it ready for 2018.

Has it has it come to light whether or not they're going to block that section of metal road off or it comes to 125? Well, that was up to us and I haven't moved forward with it. So, okay. They just they said they're will they're willing to go ahead with their uh

with their plan to redo the intersection. They thinking about squaring the corner. Well, I was thinking about just closing it off and eventually go down so road that Soer that corner at Soaper Road coming back onto 125 going to Lisma Falls can be hectic too cuz it's a more

n more than 90°. Right. Right. You have to turn more about that. That's that's where that's okay. the intersection at SOS corner is I mean I don't know at Route 9 the only thing you could do at Route 9 right at road all those intersections like that's all they could do but

well no there's actually several strategy they listed in terms of different signage and different road markings and things of that sort and they're not asking they're not even proposing that a project's underway they're just do you want to study it more so

but I I think that that cerosis colon is I mean we can't even plow in the daily we have to wait till dark so we know if there's headlights coming so we can back into the road. The only time we can find is at night other than during the day we have to send pickups down to keep

what are you calling that corner? It's ceroises live there. I guess s i r o i s. Yeah, corner. That's cuz you had a stiff drink where you did go around the car. the years. And my kids call it dead man curve. Yeah, that's I always thought that's what it was deemed.

That was Sir Royce's farm there. That Yeah, that's so if I had to give him an order of priority route nine runaround number one or is this SO the series? I don't know how someone hasn't been killed. When you're coming from Lisbon and you go to make a left-hand turn, it's just luck of the draw. You hit the gas and you hope nothing's coming. People just get lucky or they don't. I think road comes in.

They're actually supposed to and I saw one person do this. It was in front of me here last week. First time I've seen anybody do it. That's why that dotted line goes up around the hill. You're actually supposed to go up to where you can see and then you make that turn that left. So, it's not straight across. It's kind of a left quick right.

I've only seen one person out of hundred that I followed up through that do that. Yeah. I I don't know. The guy that hit my wife didn't didn't do that either when he went across. But I know some people go then they do they panic and they have to break and then they're halfway across the way and they don't it's just I don't know. I just can't believe that that's in the road.

So, is that number one? It's been a while since they've had an accident. Yeah, I think the chief said that the accidents there they have accidents there often, but because of the speed that goes through there and everybody's cautious of what goes on, they're they're minor compared to these massive accidents. Keep getting

I think they've they've slowed for a while there, one of the fire guys. So, we go there at least once a month, right? From the Gabri all the way down that pull up out of there. I drive my kids to school there every morning when it snows. There's always a wreck right in there.

Everyone, every snow. Oh, that's where my wife's car ended up down over there just beside the tree. So, what if I gave him that one and the Route 9 runaround pond? A good start. That makes a good start. All right. Very good. Um

Oh, yeah. Well, actually, we uh we'll just keep going. I think we're good. Um, rules for public hearing. Yeah. Are there rules? You can make whatever rules you want. This is my kind of rules. All right. Um, so I don't know if you guys wanted to think, you know, we were having a public hearing in two weeks now. Um, and it might be a fairly contentious uh public hearing, although um it shouldn't be. I think people are going to probably want to make it bigger than it is.

Um, I don't know what kind of rules you want. Well, I think uh I don't know, but I think one thing if if it starts to get that way, we because I think we're initially we're just this is a discussion about the moratorum like not whether we want to have any specific regulations yet. So I think it's just this is just to buy us time so that we can get good public input on what they want

what people want the ordinances and regulations to be. Well, that too. Yeah. Um but you're right. Hey, I mean it could I mean it could go off on a tangent. Um should we use our moderator that uh No, Kevin will be I believe I think I can do at least as good as the guy did at the uh

the last one we had. But I guess that's my point. I think it should be the rule. Yeah. Topic at hand, not schools. Get off topic. Yes. Exact kind of things. That'd be the only rule I'd want. just stuff for the issue, not

keep it on top. Yeah. Yeah. Do people feel like we need a like number of times you can speak or time limit or anything like I wouldn't think so. Just stay on top. Yeah, that's a good Yeah. Well, cuz keeping in mind because this is I don't know what kind of like normal agenda you expect us to have next week cuz this is part of our regular meeting. So, whatever we do for public hearing, we have our regular business to do after that. So, we'll open the public hearing.

If we stay on topic, it's not it's not about how how big, where you can put them. It's none of that. It's just do we want to slow it down and and not allow it until we get more information. So, that should be fairly cut and dry.

Cut and dry. I would think so. You would think, you know, it's not that we don't want it. It's not that we want proven money for a culvert that the state's given us would be cut and dry, too, right? But, you know, I mean, there at the end it was There could be a citizen that is like they're like ready to break ground on a facility and like would not be happy about having

state regulations anyway They can't sell it yet anyway. But they they can build something. I don't right. They build a building. What do you mean they can't sell it and they can't build it? I mean there's stores up everywhere.

Medical. Medical. It's legal to possess. It's legal to grow your own, but you can't. In fact, and our moratorium would not apply to medical. It's only retail it and uh without medical license and you can't it's not open for recreation because the state hasn't adopted.

So we're just talking recreation. Yes. Any sort of retail it's um like social clubs. There's a list. There's five things, right? Social clubs, manufacturing, cultivation. Yeah. Uh and there's a couple other the manufacturing cultivation have nothing to do. So somebody was making this. What was that? 50 by 200 pole barn or whatever it was. As long as it was for medical purposes, it would be

if they had a license, if they had the medical because you can get to Rob's point, you can get a medical license, right? And I think retail navigate it anyways. They get their It's not very hard to get. Yeah. I don't know how hard it is to get or not, but anyway,

it's that easy. For a medical dispensary or a medical private use? No, for medical growing medical reasons. No, no, no, no, no, no. As a factory growing to sell cuz you can you can grow for up to six people I believe it is.

I'm next to a retail place in Manchester that he grows it in Monmouth and he sells to be medical. Yeah, he's he's medical. No doubt. No question. But there's not really wasn't much for him to get that. Yeah. I know. I went by the place the other day have to have x amount of

We're all This is all Yeah, this is all like speculation. I think I think I heard whatever you know. So, um, it doesn't affect medical marijuana anyway. Right. Exactly. So, somebody could come in and take out an application to build a pole barn without having license yet.

They could just make the assumption that we they don't have to tell us that they're going to grow weed in there either. No, not until storage facility. Commercial. They need a commercial permit. Eventually, they'd have to have something, but

they could build the building. the the multiple uh three-phase wires coming in might flick the lights on all solar. That's a good way to check. So 6:30 to 7:30 will be the public hearing and then we'll hold the meeting the selectance meeting after that.

Sure. And I think we just I think we'd start with a um just a brief explanation of what the why we want this, what it would actually stop or not stop and um and then let people come to the mic and give their give their two cents.

Sounds good. Okay. public information. Oh yes, I do. Let me get Tammy. information. Have a seat. Sure. Welcome. about social media. Okay. All right. Easy enough. So, I'm like, where do I start? So, we just came in and I've got the website or just starting and we got the website going. So, I was just starting to think of starting a social media campaign to get you guys up and running. Um, basically, we would start with a Facebook page, then go to Twitter, and then from anywhere from there. Um there's I did a lot of research on this for towns in Maine and it seems like almost every town has a Facebook page. A lot of them are they still have the comments open. I noticed um Pel has a disclaimer as soon as you go in there that it's at our discretion that we can take down any comments to be appropriate all of that stuff. Um they seem to monitor them. It's not doesn't a ton of comments. I looked at the town of

Windham and they have like 4,500 followers and they get a lot of, you know, a couple comments here and there about likes and stuff like that. They use it a lot for events and, you know, Summerfest and this and that and whatever. So, I think Facebook might be the best. I think you're going to find a lot of your users um town members are on Facebook. So be I that would be my suggestion for us to start there because then those can feed out to other things and we can delve into what the town needs, what the people want, um you know what the atmosphere is here. So and go from there. So So I would kind of write up a whole thing on a social media campaign and then we could start um that the basic we could start with a basic Facebook page and then work our way up from there. So

yeah. And would you be the moderator of that page? Yeah, definitely. We I have an iPad and it would just be hooked right into everything um for constant monitoring no matter what. So I would get you know those um notifications.

Now there's a I don't know what the term would be but a bootleg town of Durham Facebook page out there. Is there anything we can do about that? Yeah. Yeah. Facebook you can actually report it to um Facebook and they will see and they will contact the town itself. We would give them administrator and say and so that they would call. We dealt this a few times when I worked with the state. Um, and then what we'd put on ours because you can say if it's official or unofficial page and to get that official designation, they actually physically call and talk to someone. Um, so I would just report it to Facebook that I find something.

Yeah. immediately take it down. And then, you know, the biggest thing is people could always put up other ones, but we'll have an official this is ours and if someone comes and just say that's not and then we'll have our seal and all of that and that's what you know and they just report the false ones that pop up. So,

well, we don't really want to take it down. No, I don't think it is. We're not I'm not talking about the all things DM site. Yeah. No, that that site is fine. That's a private citizen site and they can do there's others. There's one if you look there's a site that's called town of Durham and it's got the town lo there's almost no activity on it

but it's got the town logo as their profile pick. Yeah. And if as you see them like you say we have the official designation. We can put blast out there just be like you know this is our official page and that's the one that's going to be connected to the website and any media going forward. Um

yeah cuz I'm I'm not a Facebook fan at all. I rarely ever I never get on it. I hear about it cuz my wife gets on it. But as long as this town Facebook channel does not end up like that fake Facebook or that smut Facebook that's out there, people complaining and bitching about stuff that they don't really know nothing about.

No, it's all in the monitoring and like I said, they're very good about setting an official designation for towns and stuff. And like people will make up fake ones or whatever. They happen. Um, but you know, as long as it's connected to our resources and we can be very and if we saw one that got a ton, it likely someone puts one up, they're not going to have a ton of people write off anyway and a lot of people be like, "That's not, you know, the talent." They'll get to your Facebook site through

any stuff that we put out. It's going to be the official one. So, um, and we'll just keep an eye out for, you know, and then just report them. Now, sometimes, you know, it's up to Facebook whether they take them down or not, you know, whatever. So

that all things Durham site. They they've never put themselves out there as being like the official town. So it's just uh it's origins come from there was a school related group and people wanted to talk about stuff that wasn't school related and so a guy started this new one for

other stuff like a social conversation. Exactly. Everything from hey I'm looking for a plumber to hey why is you know I just heard sirens on 125. What's going on? I mean, it's lost lost power. That was a big thing last night.

Exactly. So, it's stuff like that. And I don't think that's the type of thing we would want on the town page. People like information official stuff. Right. Exactly. The same thing cuz you know, some people do Facebook, some people do Twitter. I don't think we'd probably really get into the Snapchat stuff or whatever. Maybe Instagram if we're having a lot of photos of the roads and the um you know, the historic commission. I just talked to her commission. She uh historic candy

candy. Yeah. She came in today about all the photos that they've taken for the 1900 houses behind and that would be great to have, you know, something like that. But we would use it according to town business and fun stuff that's going on. So yeah.

Okay. Yeah. Do we um So is that I want I have a couple other questions on the website while you're here, but if you we can finish the social media topic first if you have more. Anything else? Any other questions on social media?

Question. Yep. I just recently took a class with public works supervisory class and a lawyer from MMA was there. I don't really know. I may have it all wrong, but he said uh that you want a platform that re that puts out information but doesn't receive information

because there's some stuff that's timesensitive. Once you and there's really no case law, you have to say what has if someone reports something, you have so many hours to fix it or else you're liable. And there's he was saying from a legal standpoint, you want a platform that puts out information but doesn't receive it.

Meaning people couldn't post or respond. That's what I don't know. I guess that's a question. What is What do you mean by that? Only one person posts on the Yeah. On the page. Well, people can comment on your post and you just monitor it and you can remove the comments if you need to.

They you can set up your Facebook and and how some businesses do this so that it's just front facing so you can make it and it make you mark it so no comments, no likes or anything can have a web page, right? Exactly. And that's what the designation ends up being and Facebook is to really more engage the community and it is a matter of monitoring. You're not really going to put anything I don't think legal legal up on a the Facebook that's not already something you posted on the website. You know,

I think what Calvin's concern is, you know, like with potholes, you like 48 hours after a pothole is reported. So, if somebody puts a comment on the web page saying there's a pothole on such and such a road, is he legally required then to

and he said he didn't have the answer. He left it in the question four. Well, I would think if if there, you know, and that comes into the monitoring part. So if you know any messages we're getting we're forwarding to the right public works person or whatever and we'd see that that comes into the monitoring part of it but I would think it would be like an official reporting as in the contacted you via email or called you directly or whatever that that 48 hour thing would withstand. I don't know if they put a comment in a comment section that that would be considered legal notification.

Well I think lawyers being lawyer being a lawyer is saying well there's no case law and maybe it could be you know and I think common sense would say otherwise right. Exactly. Let's put a disclaimer on right on the page too that says this is not a regularly monitored

Exactly. You know, and if somebody does happen to post that, our response could be something like here's how you notify public works. Yeah. And those are part of the things we'd set up with social media campaign. Like I said, I saw a few different disclaimers and I would just go through and kind of maybe contact reach out to some other towns and see how they've dealt with those issues. But it would be constantly monitored. I'm not going to I'm thinking we're not going to have 10,000 people on there like immediately on a Facebook page anyway. So I don't think

that would be two and a half times the population of the town, right? So I don't think it's going to be a ton for me that I'll always have something on me and and probably whoever else would, you know, maybe one or two other like backup admins to just keep an eye on things, you know, but I get those that red message will come up every time there's a comment. So

Okay. Yeah. Yeah. Cool. Cool. Yeah. So on on some other uh sorry you guys need to give her permission to Oh. Oh, we do. All right. So, is is there an official motion motion? I move that we start an official Town of Durham Facebook page second.

All in favor? Opposed? The way we set up already. I did have and and Ruth may have relayed some of these questions to you already but um in the gap between you know our previous information technician and when you coming on board there's several meetings where the videos are not online and because we were transitioning not only people but to a different uh platform right

so do you think what are the what do you what's the status of meetings from roughly like midappril to the end of June I think none of those videos yeah she forwarded me the concern And I've already um started to go through and since obviously I wasn't here and she's given me her calendar, too. So, I'm going to I'm going through and matching meetings with minutes with videos and seeing what's there, what's not. And then I'm going to g gather that all take a couple days and then reach out to the people that do the postings and have them pulled and put up there. So,

I just got to go through and see which dates weren't there and what wasn't there. And then I'm going to just get them all and just populate it all. There's at least four. Yeah. Yeah. But same thing, if any of you see anything or you want minutes or anything added into those that you're not seeing, then you can send it to the public info.

So, are you is it your role that actually will be putting the videos and the minutes on the site? Yeah. I Yeah, right. On the website. Yeah. Or and I have the contact to upload and pull off the card the actual video because I don't um I don't take the video or whatever, but I know how to access it and have them post it. So on a normal and once we're in normal operation, right,

how how soon after like a selectman's meeting would you expect what's a reasonable expectation for when the video should be posted? A reasonable expectation probably within a day, you know, a day or two. Yeah. The most probably depending on the holidays and everything. Yeah. Same with the minutes. So well the minutes depending on when the minutes get get approved and tight.

Okay. We don't put draft minutes on the Okay. But once they're approved, they could go up within a day or two. Okay. Yeah. Okay. But they take a couple weeks to get approved, right? Right. Yeah. Yeah. Usually if anything comes in, you know, I'm on it. So my official kind of in office days are going to be Mondays and Fridays, but then the rest is kind of flexible in there. I just physically want to be here to, you know, but I'm keeping an eye on the email and everything. So, anything that comes in, postings like that, I can usually get up within a couple hours of getting it, depending on how crazy it is. If not, will be about a day or so. Yeah.

And Ruth, just for um protocol type of things, if if somebody on the board or department header has some feedback on the website, should we be funneling that through you and or should we can we go right to Tammy or how would you like to handle it?

Could what I would like to handle it is I would like you to email both of us. Okay. so that I'm aware of it and that Tammy gets it right away. Okay. You're welcome. Good. Thanks. Welcome aboard. Thank you. Okay. Department and committee reports,

fire department. Oh, that's the one I added. Yep. Sorry, it wasn't nothing. Okay. So um when we met last uh during public comment citizen raised a legitimate question on it last town meeting we uh some funds were approved to do some work on the uh HVAC equipment here in the town office. Um subsequent discussion kind of we determined that the uh the scope of work was kind of what a uh an informed person thought might need to be done, but we didn't really have like an official uh technician evaluate the system and say, "Okay, this is what you need and this is these are the issues that you have." And it also doesn't seem that we've been on a regular periodic maintenance program um with this. So, um, Rich, uh, volunteered, uh, through some of his contacts to at least have someone at least come take an initial look and see where we might be. And, um, I have Rich kind of update us on what

Yeah, sure. Uh, we had, uh, Jerry Welch uh, crew of Northeast Mechanical out of um, Brunswick here last Wednesday at 3:00. They looked at the two systems up in the attic, the two um HVAC systems out back. They seem to be of a period of around the time of this building being constructed. Um there's a couple different avenues that we could go with the system, but nothing really yet concrete as to which direction to take. Um so I guess I would ask the board, what direction specifically do you want to take? Do we want them to design a system so we could put that out to bid or do we just want to have them

do what's best in their opinion per se? So there's some So you said any work we do we want to have that has to go out to bid. Well, if they were going to just design the system, they could they they could do that and then we would put it out to bid with their specs if you wanted to do it that way.

Or would the and you know, I'm asking is that the typical approach or would the typical approach be each company comes in and does their own assessment and they come up with their own solution and here's how much it costs.

You could do it that way. Sometimes it's hard to evaluate. Um, usually when you go out to bid, you have certain specs and you're looking for a specific thing. Um, to come in design, is that like a separate transaction? We have him come in, do the design work, come up with the specs, and then we put that out to bid and and even though this guy may be one of the biders.

Mhm. I guess that's all. I I guess the only when people bid on HVAC systems and heating systems, most of them what they do is they bring in their rep and then they, you know, tell you what they're going to use. So, everybody doesn't always have the same rep, you know. Um and in this particular system um in question, there's multiple different ways you could take it. So, it really needs to be definitive of a what you want and b what the future of this building is going to be. Are we going to need a larger capacity? we going to need the same amount of capacity? Um, are we happy with the system that we have now? Um, what we have up there now is basically two air handlers that are handling the heat. Each of them have their own HVAC system going to it for AC. So, it's it's somewhat that allows you to have a dual climate. So, you can have this room at 72 and maybe the Ruth and the office girls at 75. Um, do you

really need that in a 15-600 foot building? I personally wouldn't do it. I'd put one air handler up there and one HVAC system and set the thing at 72 and call it good. But, you know, that's the way we've been operating for quite some time, but it's just really determines. I mean, it's there's so many different directions you could go.

Asked the question of do you almost like you get SE almost like we did with a networking system, right? We different companies had different approaches and different equipment they were recommending. Isn't that Isn't that right?

Well, they they they did, but they Chief, you're a plumber. You got any help on this one? No, I wasn't going to give plumbing help. I was actually going to one of the things when we reconstructed the purchasing policy for the town that we avoided was the use of bid because it it says request for proposals and it says request for proposals primarily. So you have that opportunity for an exchange of information and to meet with vendors

right and instead of being hard set no these are our specifications this is what you you rather say this these are our needs and we need you to meet our needs and submit a proposal. So that's where that's where mine is and that's actually our purchasing policy unless it's been changed was structured that way. So was focused on perhaps a qualified biders list if you want want it to be Durham residents or res or people within the area

some kind of certification for HVAC contractor list where you can just open it up and advertise it. But the other piece of it is and that's what we've always used on the fire trucks and the ambulance and it's worked very well because it allows us to do that interchange. It allows a vendor to come back to us and say, "Well, no, if we're going to make this change, I can perhaps make it

cheaper or if we're going to make this change, it's going to be more." You can actually have that inner action, whereas the state's bidding requirements are pretty stringent on what you can and can do under a bid process. So, so no, it wasn't booming.

100%. I mean that sounds like the right direction cuz there's there's really I mean it's a lot of different ways to do it. There's a million different ways to do it. Everybody depending on their vendor that they use they all have their different philosophies.

He didn't have any thoughts on heat pumps. I don't think all his technician I you know and Jerry I know Jerry you know in fairness he's he's one of the more reputable guys. He's a big commercial guy around here. But when you already have duct work in place, I mean, that's that's an expensive

that's that you've already got to put heat pumps in and then start running new. It it just seems like this is this is so cut up, it's kind of hard to why you wouldn't utilize the duct work is kind of I agree. I think you should use use it. And and if we put this up, we get three or four bids. The the suckman have always had the right to accept or reject any and all bids if we think they're not in line with what we want. So we could always look at it again if we needed.

Yeah. I like and I like the RFP because they somebody might bring a solution that we didn't even think of. Sure. Absolutely. There's there's so many different So how do we out there to heat and cool a building these days? You just really

What's the question? How do we write the RFP? Yeah, that's my next question too. So I've never done one for a heating system. I can go. You done one? I've done a couple. And really an RFP, if I'm a vendor, an RFP really just needs to I mean, you can be specific and tell you me you want X, Y, and Z, if you want X, Y, and Z, but it really needs to be an outline for what your needs and expectations are

and you're requesting that I proposal based on what your needs are. you need to give me your timeline for my submitt, your timeline for the start of a work, completion of the work, whether or not you expect a a bond and stuff like that. But to me, an RFP is I think every one of you, if you got your head together at a workshop, you know, or you know what you want for this building. So, anybody that comes in here to develop the specs in the first place, you're going to con convey your needs and expectations. So in an RFP, just convey your needs and expectations and let me design the system. If you want specifically nothing but gas or propane, tell me that in the RFP, we want nothing but propane. If if propane, heat pumps, electric, if the whole gamut's acceptable,

yeah, that makes sense. Openended in that and the new systems would save um that's another note. Um that's probably important. Our systems are they're non-modulating systems. So once they're on, they're full boore where these newer systems can trickle in or go full boore. So they're modulating. Um so just an electricity and and gas loan, you probably see a significant savings in the first 3 four years.

Okay. So do as far as putting together RFP, do we um do we need to schedule some workshop time do we think to do that or No. Or or maybe I could just get with Ruth. I think we could I mean if it's a new basics I think that'd be great if you and Ruth want to get together and then bring it back to the board and

yeah just kind of review the list or if anybody's got some email us out the RFPs and then get it exactly get it out yeah keep it simple okay so I didn't keep Rich will take the lead working with Ruth to develop the RFP and then and then bring it back to the board for to send it out

we'll bring it back on the 19th yeah if yeah if we can get it done by then Yeah. Okay. Speaking of RFPs, have we had any interest in the roof? A lot. I've had at least three people here already measuring the building. Good.

Great. Excellent. All right. So, now we're at the fire department. Uh, next report. Embarrassing. Yeah, that's why I checked out. At least my code is received. Do I need to pass the paper copy? Paper copies or hard copies? But will it uh I'm going to start on the P first piece and then actually work into the report. Um cuz the uh as we discussed in

a couple of different executive sessions and stuff, it uh I'm ready to retire. So, it uh you have my intention to retire. Typically, in most communities, I'd probably go to the HR department and fill out paperwork and that's the way they go. But without an HR department being the HR department, I would like to retire effective February 28th of 2018 at I've started doing my HR work with maintain retirement and social security and all the others. So, I've started that piece of it. So really enjoyed my time in position of the fire as the fire chief and uh um I wish it wasn't time to

say it's time to get out of the way and let somebody new and younger take it but it is it's that time. So I think thank you very much. you know, you've been um we definitely we appreciate the uh the long advanced notice to give us a chance to um have a plan for uh filling your very big shoes and um so we appreciate that and and obviously there'll be more formal thank yous to come, but you know just informally we really appreciate your service over the last years.

Well, thank you. It uh I've enjoyed it. With that being said though, one of the things I' I'd love to ask for an opportunity is to participate in the replacement process. That was, you know, if if depending on what route you choose to go and stuff, I' I'd love to have an opportunity both for importer or to be perhaps part of an interview committee and things like that.

It it's kind of like it uh it's like I'm giving up my house and my family. I want to make sure we're getting the right person to take it in the first place. So I would if the board so chooses and desires I'd love to have that opportunity but uh also with that being said and based upon that it uh you know one of the things we've discussed is some of the talent within the department whether you guys choose to move forward with utilizing internal um people to look at for my replacement

I would like to have an opportunity for them to hone their skills and prepare for their future. So with that, the report you have this evening was not actually put together by me and uh one of the individuals within the department that I think might be a possible candidate for replacing me actually put together that report and if the board is agreeable, I would like to have them come up and present the report. You know, assist them if they need to, but I'm pretty sure they can do it without my assistance.

It's fine. Yeah, sounds great. question. Anybody want? so just we all know who you are, but just for anybody watching home, just tell tell them who you are. Um Adam Salvi. I'm a captain with Durham Fire. Um we set aside funds for host testing.

Um we due to their schedule um we weren't able to get a spot in until um May of 2018 and the hose needs to be tested every year and recorded. So that won't work on our end. Um we did that was with fail safe. Um there's one other company that does it and I guess they didn't get back in contact with the chief. Um, so with that being said, we've started host testing. Uh, we have about half of it done already. Uh, hopefully the next by the end of the month have the rest of it done for this year.

So, this is something that doesn't require outside certification. We can do it in house. We just usually hire it out. Correct. Okay. How do you go about it? Water or air or uh water. That's incredibly labor intensive. is the the downfall.

Thanks for getting it done. a quote for rekeying all the locks in the fire station and in the modular. Um, with the PDMS being in and the fact that it hasn't been done since the building was built, um, we're starting to run into the systems that we had in place before aren't quite compatible with having the PDMS and the level of access that is needed. So, um, my recommendation would be to take

the money set aside for host testing and if we can use that to re key the locks. Is this a special type of security key like an abloy key or is it just keys? Just keys. Thank you. And so there's no concern like I know there are systems where um each individual user gets a code and that way when somebody accesses the building you know who accessed the building. has been any thought of especially with pdeium and a lot of new people like potentially coming and going. Have we looked at anything like that so that we know who's coming and going?

Yes, he wasn't privy to that part of the research. And actually we did look at that piece of it if for nothing else just for the external access to the building and stuff so we could do the programmable and to get something commercial grade. Um, it drove that cost up substantially higher.

Long term, I would definitely recommend it. First step in the process, I'd recommend the re kinging because you talked about the PDM. What what we have is with the locks, we need to be able to give say a PDM access to an office for reporting purposes. Um, the equipment maintenance room, the equipment room, and the station itself. So, it's it's the rekeying of the station is really based a lot on Well, one is the security of the system. It's been in place since 2002. It's time to kind of clean up things and say, "Nah, your keys don't work here anymore." But the other part of it is to give people the different levels like with the stipens for evening coverage. Before, the only person that had a key to the equipment storage room was the duty officer. Well, there may be just a basic EMT that's on coverage that doesn't have access to that equipment storage room. So until an officer is available to open it up and get the

equipment replaced on the rescue, rescue is not out of service, but it could go on a call and not have the necessary equipment. So the keying is that piece of it, but what you said, the coded access, we did ask that question. It just to try to get the station

Yep. rekeyed and add the two or three coded access we need to to add at this point in time. It almost pretty much double the cost. Do you have an alarm pad like we have here at the town office? We don't have security. Oh, there's no

The only place there security is in the modular. We have fire. Okay. We the two buildings you guys have security and don't have fire. Okay. But uh we have fire but don't have security except for in the modular. The only place security is in the module.

It's not like where each of us has our own four-digit code and we come in and disarm the alarm. You know who did it. You don't have that. Okay. Same thing with the modular. You have to it's not an individual. We could do individual, but it's the town office has one code for the modular and their side. Well, it disables the alarm, but they have a different key for their side and then we have different code for our side, but we just do a generic code. But yes, it uh I would love to I I know I

gave you my official paper so I can say this now. I know it won't be me making the request or the recommendations, but I would strongly recommend to whoever's my replacement to try to do it in a stepping process. First get the station and the keying system squared around, but then gradually tried to add

even if it's only a lock a year, an electronic lock a year so that eventually there's only three or four key places that would need to have an electronic locks arrest. You could survive fine with keys. But so do you need like a motion for the to approve this? Because it's a bottom line budget anyway, right?

Yeah, it's a line item. It's not a line item budget. It's just a bottom line. So really to transfer within one or the other, but I've always tried to make sure the board, unless it was an emergency decision, was aware of things like this that were taking place. So he didn't do it on his own. I told him, now we should let them know and let them have an opportunity for input. The other the only thing I would say is, you know, if we're talking about um

is that that we should perhaps hold off until we know about the well for sure. Cuz if we have to sink 10 grand into a well, that three grand could go a long way towards helping to offset that. So we can budget this for next year.

Right. Right. Um so just um can we wait two weeks? They're putting you on the spot. Um and some of that what you're saying makes sense. The other piece of what you're saying though is because further down in his report, u one of the things I want to do is I just took it up today with I'll let him elaborate on the the bleaching piece of it, but if we come back with a we'll know within a week or so on whether we have a clean bill of health, but the bottom line is is anybody that's worked over there and if you've smelled our the water coming out of our pond out back and stuff like that, um I can't help but think this is going to be re now that it's started, it's going to be a reoccurring problem. But

so I guess even though we'll have a test back shortly, bottom line is is I really want to wait like a couple of months and retest it again before I tell people now you're good to to move forward with this. So it would definitely move it out to an end of the year project at best.

Well, the keys could wait that long, too, right? I mean, if it's Ben says 2002, a few more months isn't going to hurt, I wouldn't think. But but then if it goes to the end of the year, then we're we're probably looking at putting um a new well into next year's budget anyway versus an emergency expense.

So that's assuming assuming that the test comes back okay in a couple of weeks. That's yeah, if the test comes back in a couple of weeks, I send it out. you know, my my game plan had been end of November, first part of December, which actually does make it a budgetary concern for 2018, not necessarily 2007. So, I guess using that theory, if it comes back clean in in a week or so, a week or two, then theoretically, it wouldn't be a 2018 purchase anyway,

right? Yeah. Okay. Well, I like the idea of taking care of the security and getting the keying done. So, I don't really have a problem with it. I mean, it's a good good way to use the money that you saved by doing the hoses. So, I

I think you touched on this a while back too, Bill, about it being so labor intensive. That's why there's a lot being so labor intensive to test. Seems like you touched on that here a couple meetings back and that was one of the reasons why you went out during during the budget process last year. I think you brought it up is why it was in the budget as an expense versus doing it in house. Yes. During the budget process last year, one of it was pretty controversial

the test the well water one year, the next year I pumped the septic system and I bumped back and forth because the other side of our septic system is a lot of people tell me now you don't need to do it every two years. But our septic system was built when that building was half the size. We ran probably 40 calls per year. Um, I think the prudent thing to get the most mileage we can out of that system is to pump it every two years. Then you can then sooner or later it'll have to be replaced.

Mhm. Okay. All right. So, we touched on the well. Um, we did bleach it uh the day after the meeting. Um, circulated the water and then bleached it again uh on the 17th. So, about a week and a half later. Um, the bleach smells gone away. So, he took the water test in today. Okay.

Um the word of mouth advertising for the predium is working uh fairly well. We've hired one. Um and she's she's around quite a bit. Um there's three three or four four four applications that are in works right now. Um we still will need between four and six more uh people to fill out the weekends. Um we just opened up the weekend shifts for pretty um this month. So we still need we still need some more people to fill out.

enough to cover weekday? Why were the weekend shifts only opened now? I don't understand. Um, up until now, we haven't had enough people to take to take the shifts. Maybe I'm misunderstood. Currently, we have enough staff to cover weekday PDM shifts and have opened the weekend shifts, meaning you're o open to people

to do pdeium coverage. So, the 7 to 7 on the weekends. Up until now, we've been doing the stipen coverages. Oh. Oh, okay. All right. Gotcha. All right. Thank you. uh which we're still doing until the PDM can take that over.

Yep. Okay. Um we're doing the aerial operations course. Uh we first met last last Wednesday night. Um this coming Saturday and Sunday. We'll be there. Um actually running the truck and doing all that stuff. Um it's through SMCC and Main Fire Science, Main Fire Service.

Um, and it's based on our actual truck, not a book truck. Um, so we'll be doing that and that's open to we have 12 people in it, mainly officers and higher up drivers during that. Um, pump tests were done last last month. The everything that was found to be a problem has been repaired

on all the trucks. on all the trucks. Um the only thing that uh number eight uh the ladder tests and the ladder truck will be having their service and inspections done on the I believe it's two weeks from now. So in September um all the ground ladders and the aerial will be tested.

The apparatus committee met on 21st. A couple you guys came out um to talk about the vendors that came out for the engine and the ambulance. Um so we're going to put together our specification lists and as long as you guys approve, we'll send that out to the approved vendors list or proposals.

to the board first like the what you're going to what you want to send out for RFPs on these? That's what we did last we did that last time. Yeah. Yeah. Typically what would happen is the committee would meet develop the RFP or RFPs perhaps a qualified vendor list. That's why when we were speaking before I from experience we've done this many times over it the qualified vendors list and they would come to the board. I'm sure I'm going to bring it to you with the request saying we'll have to help you guys whether you agree with the purchases and allow us to get the information back. It would come before you review first.

Okay. All right. Any questions from any board members? Thank you. All right. Thanks, That was it on my end. Okay. secret in town now that your uh retirement is official. So, all right. Um, Ruth, town administrator report.

Uh, yep. I don't have a written one, but there's a couple things that I wanted to report on. Um, I had done some research on the funds that were collected for the Union Church and all the warrants specified Union Church. So, that money without um permission from the town has to be spent on the Union Church,

meaning this this one here, not the Methodist church, right? So, there's no money we can spend on the Methodist church. There's no money that's been here at this point at this point. So, what are our options as a board? Give them up. I mean like what's what's what are like the top three? I mean obviously give them up but I mean we don't have any money per se. I mean so we can ask the town to contribute money.

You can ask the town next year in the budget to give enough money to determine what needs to be done to the the town hall to the the Methodist church in order to what would it cost? What would it take to make it usable? Okay. you know, um, and you know, maybe towards that you you would want to have some sort of survey or some sort of outreach to town members to determine what they might think that would be usable for. Um,

do go ahead. Do we need town permission to sell that building? I do not believe so because the the warrant every year carries a provision that selectman can do what they want with town land or because that's more than just land property. Okay.

Property. Yes. Even if though that's got some historic information connected to it, it it doesn't really make a difference because it's on the historic registry. Um it's an interesting thing, but that doesn't necessarily mean that that there's any restrictions on what we can do with it. Sure.

I mean, you could conceivably raise it to the ground if you wanted to. Yeah. Historic registry is not the same thing as historic landmark, right? So, right. But there's nothing in the deed for say that prohibits us from selling. It doesn't say that. Good question because

we gave it to you for a dollar, but you got to maintain it and keep it for the perpetuity. I mean, it's I've been reading the deeds, but I think that's something that we might want the lawyer to look at because I found the deeds that So, so there's a deed from 1818 that try reading that one

that turns it over to um certain people that are part of the the Methodist organization, the congregation. And in that deed, it does specify that the land has to or the land or the building. It doesn't really necessarily I can't tell specify it has to be uh used by the Methodist church and needs to be available for certain meetings during the annual whatever of the Methodist church. And when it was turned over, so first it was turned over to the Durham Historical Society um in I think 2002.

It it doesn't change any of those specifications. It just says per the deed dated 1818 and then it's turned over to the town in 2006 and the same thing per the deed. So to change the terms of the deed I don't know if we we can or go ahead chief thoughts.

I was just going to inject some of those old deeds. have had exposure to some of them with the old town hall cuz that came out of the piece of land my father used to own. And a lot of those old deeds were written, but the property had to be used for that specific purpose or it reverted back to the or for that specific building or it reverted back to the original land.

Who's the original owner from 1818? They can have it. John Jacob Jingleheimer Smith. So I think I think I don't know somehow we need to figure out like what our options are, what we can and what we can't do because I think I think the Methodist church they they group expressed an interest in taking ownership of that building and um

I just wonder like should the town incur the expense of doing a full assessment of that building when it doesn't sound like on the board here anyway that there's a whole a lot of interest in uh owning that building and and investing a lot of money into it. Maybe different story for the Union Church probably being the old town hall and and all that. Um, so I don't know how we

in a way what that doesn't like offend a huge portion of the town, but transfer ownership to a group that is vested in its future as the the church and what it is and want to somehow get grants and invest money and and make it a great building again. I would just assume say, "Yep, go forth and good luck." and then we can kind of focus on the Union Street Church and what we need to do there.

So, so maybe we need to to ask a couple questions of the lawyer. First of all, does the deed require that it doesn't require that we keep it, but does the deed require that it stay a Methodist church or at least usable by the Methodist church? And then um you know I I suspect that if it if we can sell it I mean you could certainly attach specific requirements to the sale of it.

You know sell it to an organization that wants to refurbish the church and make it a historical landmark maybe instead of a historic registry thing. Um and try and do it that way. Isn't it the Didn't you say the historical society owned it? previous to us

and gave it to the town and gave it to the town for a bottle. Why can't we just give them the dollar? I Well, that's that's I No, seriously, that's one of the questions I have too is like can Well, that was my question like, can we do that?

Never accept the transfer. We never said that the detail back in our name. The town accepted accepted. It's too late to say no. We don't know what the history of why we took it. I mean, obviously, we didn't want it. Figured out. I was reading through the minutes of the different meetings, but it's very couldn't afford it and the town probably didn't want to let it go and somebody gave it to him for

and it it it may be that that you want to give the historic society some time, you know, because what we're paying is is for uh insurance on the building and there's not I can't imagine it's very expensive. Yeah, I don't think there's any rush to do anything, you know. I mean, they seem to have a concern that we were like

that the board that we were going to go like sell the building out from under them or something. I I don't I never the subject never even came up until they brought it up. So, but it seems like the historic society has some money they could spend.

I I don't think they have a lot of money. I don't know if they have money or they think they have access to money grants and stuff. So, they may have better access to money. Well, that's one of the things we need to determine. Do they have better access to money if the town owns it or if they own it

society? Yep. That would be up to them to research. It'd be nice to at least have it accessible. And it would be really nice to have it accessible. So, um, yeah, cuz right now it's getting close to actually taping off them steps.

Well, it should be done. It should be done now. I know since we owned it, if it would be prudent of us just to buy a couple five and a quarter boards and just replace some of those so nobody falls. Yeah, I I could go over and do that.

Yeah, it's just I mean, it's cheap money and it's it's an insurance policy before somebody falls through. Do you have to call a national replace them with historically accurate boards? No, you need to go you need to chop down the tree by hand and hand those aren't historic. You

must have some old boards out back. Yes, I do. Will that take care of it though or do we need to take care of that spongy bounciness and nobody's going to fall through it cuz some of those boards are on there stairs eventually. But I don't think we need to do that.

Well, the thing is if it's a town building and we make a what somebody would deem, no offense to Todd's work at all, like, oh yeah, great you you replace the board, but you should have replaced the whole steps and somebody got hurt and it's on your liability policy and now the town's on the hook. Is is that kind of what you're getting at or

you know, do we just pull the stairs out at your own risk? You know, municipal property is is covered. Well, right now it would be pretty liable to go through them. Definitely. Yeah, definitely. I would certainly replace

I think it's a good idea to have him do it. Do something. Yeah. Slap some boards. I think that would be great if you want to do that. Yeah, I can do that. And you can give me the build for the boards and stuff. You know, put a few screws in the handrail, too.

Okay. So, sounds like a plan. All right. So, as far as the Union Church, as far as Union Church, how much money is in that account? 56. I think it was more than that. I remember it being more than that. More than 50. Yeah, six. I thought it was closer to like 60 or so. Okay.

So, we should get the evaluation. That's what I'm thinking is like how do we how do we get the process um because and I think we need to be clear about with that building you know um the role of the historic society versus the role of the town and being a town building I think it's incumbent upon us to drive that hiring bringing somebody in get an assessment it's not it's not the historic society's building even though they I don't know what kind of formal arrangement we have with them if any for you know what they're doing in there or if it's just kind of a hey everybody's happy with it so that's just the way it's happening or or what but um but I think in terms of getting a formal okay this is what's wrong with it this is what needs to be done and this is a rough idea of what it's going to cost because then we need to bring that to the town and say okay this is this is what we're looking at what how do people

feel about spending this money and then laying it up against everything else we have to spend money on, too. I I don't I don't I wasn't here wanted to get started, but I remember hearing some talk about that they were looking for a place to do just what they're doing. And since it was empty and we had security and all that stuff on it,

I don't remember exactly how it came about, but we let them go ahead and use that for the historical stuff like when they had durable home days, people come in and see some of the history. I think it's great. Yeah. Great. And I don't know how it came about, but

I don't know if it's ever been formalized or needs to be formalized in any way. I don't know. I don't I don't I'm not sure how that happened. more ownership of the building. That's kind of what I'm thinking. You I think if it's a town building, we shouldn't be we shouldn't be abdicating responsibility to the historic society. That's really that's the town. It's a town building. It's the town's responsibility. So,

so, so you want me to look into ordering uh, you know, a basic understanding of what needs to be done and how much it would cost? Yeah. And I don't know anybody have thoughts on like the type of contractor that we need to have do that or or is it an architect or is it a structural engineer or what is it?

Are we just looking to salvage what's in there? Are we looking to plum water? I mean, what what are we what's the scope of work? That's a good question. Well, but yeah, I don't know. Yeah, that's Does that mean we want a sound structure, weathertight, I would think, and you know, as weathertight as it's ever going to be and in usable condition and we might need to specify type of use that we envision.

Um, and there was some concern with erosion on the back side. That's the number one I concern concern for me back is that foundation doesn't look like it's in that great shape. If we had another still there though. Yeah, it's been there for a long time. But

there was my my spin on the building up there. I did it on here versus the fire station, but you have a security system there. I think it's I don't know if it's on all the windows or just a door, but you have a security system there. However, you have no fire alarm system there.

No. U so any So what are you suggesting? have no you might have local but you have no monitored fire alarm system there. Are you making a suggestion? My honest opinion is and I'll say this about the fire department because when I was making the statement about here not having a fire alarm system is we go through all kinds of effort to make sure nobody can break in and take anything but if for some reason something shots out overnight an electrical fire occurs we just lost everything. Nobody stole it. If somebody stole it, at least there was a chance of recovering it with an unwanted We're protecting ourselves halfway. Same thing with fire station. I really wish the fire station and the front piece had some type of security alarm system. At least we've gone to the point of putting cameras in. But you have a building that we're protecting from burglary, but not from fire.

What would what would a fire alarm look like? I mean, would be the same kind of thing? I mean, how would they know? How does that It would be a monitored fire alarm system just like be wired to central fire. Yeah, it we already paid to monitor the burglar system. So, it's just an additional fee to and it really isn't.

How would it know there was a fire? Yeah. Just it's your smoke detector, heat detector into a into your alarm panel instead of being just local. Local means if I'm in a building, it tells me there's a fire. I'm not even sure there's local detectors in there. Um,

in all honesty, you have a local detector here that closes the door on the fire safe room. That's its only purpose. And like it really wasn't ever installed to alert the occupants of the building when there was a fire, right? And after an hour, it's gone anyways.

Well, I think fire department be here within an hour. Maybe. You got the key the key piece of it is and this is why I always advocate for the alarm systems is if you think about it if one of these buildings that you're saying has

historical records historical building at 2 a.m. How long is it before a call goes to anybody in the first place? Why does somebody notice it at 2 a.m.? Yep. I'll get you a fire alarm, you know. So to me, I guess what I was advocating for is for the cost of having the additional fire alarm, aunted fire alarm system. I think in many other cases, we're going to the halfway point with our security systems. And

do we I'm sorry. Do we have do we know if we can spend money out of that account now or do we have to wait for town meeting? My suspicion, and I can check into this for sure, is that we can just spend that money. Okay. because it's it was specifically put on the warrant to spend for the Union Church.

Okay. All right. Good. Good. You know, they've already given us permission to spend it as long as we're spending spending it on that building, right? Okay. Good to have a fire alarm. Yeah. So, I'll look into the fire alarm for that. And I'll actually look into a fire alarm for this building.

Yeah. So, um with that in thought, we we we did actually call the fire department like last week or the week before. Yeah. You guys laughed. Yeah. last week cuz uh we thought we smelled propane which it didn't turn out to be but um you know they came over and we started to think about it and we don't even have any fire alarm. I have no smoke detectors anywhere in this building except for in that back room and I have no carbon monoxide detectors anywhere in this building. So those are things that I think we need to look into. But if we're going to be getting the fire alarm, maybe we'll hold off.

I got to finish my campaign now. Okay, go on your campaign. One of the reasons the occupancy rating is what it is on the community center is because anything over 50 requires a monitored fire alarm smoke detector system. So anything at the comm the community center you currently rent is a local alarm system and there is no co that I know of. I think there's just one or two local detectors. There's no monitored system there. Do we know what the allowed capacity would be if there was a monitored system there?

Um, it's going to be based on square footage. So, the square footage, it depends on whether the intent I' I'd recommend you do it with tables because in all honesty, you can it occupant load is based on square footage, standing whatever the intent is, whether it's standing, seated, seated with tables. I do it seated with a table, but I think you'll find your aqua pin load could be up towards a 75 vicinity or somewhere in that general area.

Um, I actually think that's what it showed before was 75. It was 75. But that to to meet the requirement for it to be used as a assembly, it the occupant mode was set I think at 45. Is that correct? 45. assuming that people were going to exceed it, but the the limit is actually 50. The threshold is 50.

I always thought that you had to put a sprinkler system in in order to have it. No, no, the next step in the process is actually just to have the monitored fire alarm system. Okay. And actually with that building, one of the things you're going to run into difficulty with at the old town hall is the fact that it's not heated in the winter time. It takes very specific. Sometimes it's almost impossible to put them on it to spoke system. Sometimes you have to do heat. Um they know better than I. But the community center now at the time it wasn't heated and they wanted to use it and all this other stuff. So was set at 45 to stay under that.

But it's heated now. You could definitely put in the monitoring system there increase the load which I'm assuming would make it more appealing to people that were looking at renting it. Yeah. And it would be good for um the warming shelter too because the occupancy would be on fire in case we ever needed it for a warming shelter

which it is ready for. Okay. So that um those are all things we were the worth looking into. Um but to kind of back out away from the Union church you how do we approach who are the right people to call to do an assessment? I mean is it one

well is it a structural engineer? Is it? Yeah. Oh, you have all that. Chris Clauss is the person who looked at it and gave us those recommendations and included in his recommendations our listing of Have you sent that document to Oscar? I don't think I have that.

Yes, I would. I'll send it again. inspection of the Union Church, not with prices, but just with suggestions. And so, then we would go on, I would think, took one of the people of his list and ask them to come. Okay. All right.

And take his suggestions and tell us, you know, this needs to be done first and blah blah blah. So, okay. So, I will get I will get on that. All right. Thank you. Did you have anything else in your report today? I don't think so. I think that was it.

Did generator get fixed? Actually, uh I have gotten an offer from one of the gentlemen at public works who's willing to come down and and see if he can't figure out what's wrong with it. and he seems to know what he's talking about. So, I'm going to take him up on the offer and he's going to come down uh and do a pressure test on it. He we opened it up today and he showed me where he thought it was leaking and uh we're going to give it a try and if he can fix it, then we're happy. If there's something wrong, if he does the pressure test and it's it's something wrong with the heads or something like that, he he can't fix that. But, uh he could certainly fix a place where we think it might be leaking because it's just a matter of replacing hose.

Okay. I I could probably do that. Cool. It's all about the maintenance. Yes. And and that's another thing is possibly in the future we'll have him do the maintenance on them. Yeah. Um like I said, you can always either him or like like Brun like I told you Brunswick London Garden. They they don't even they you don't even have to remember anything. They give you you sign up with them and they come in once a year. They change the gasket, they change the oil, they do this and you get a bill two weeks later in the mail. Cheaper. But it's this way it's done right the whole time and it's done by a certified technician. You get records.

Yeah, we had a maintenance agreement at one time, but we probably that's probably not around anymore. I'm going to assume. Well, it was b bought in 2004 or five. So, I mean, go ahead. The the maintenance agreement, it actually covers like annual maintenance. I can't remember exactly, but I know where it ends up is if you do your research on the maintenance agreement, it it really it puts you on the list is really what it in essence does because you still have to pay for I think you get an annual maintenance or a nervous annual service check as part of the agreement. However, any fluids,

belts, hoses, any any parts you have to pay for above and beyond. Um, do I name it was do we even have an agreement anymore? No, it was a long time ago. I don't think it sound It feels almost like we need a little bit a more comprehensive assessment of okay, what what should we have periodic maintenance

set up for in town and what don't where where are there gaps, right? Um, we do have somebody who does come and maintain it every year. He comes he changes the oil, he does the stuff. Well, that sounds like a periodic maintenance agreement, too.

Well, or do you call him every time? Is it? Yeah. He just He's an engine guy and with the cat specific the the he's tried to find the antifreeze situation, the coolant situation, and he can't find that situation. And his last recommendation was not to hire him to come back and look at it again, to actually go to Southwest Milton. Somebody down there public works think

I'd try it for it. Well, that's I think I suggested that to if this doesn't fix it, call cat says cool. Well, I have called friends on, right? And and they were going to come out on Thursday, but but uh Carl's going to look at it tomorrow and see if he can fix it. And if he can fix it, then or at least try and fix it. And if he does fix it, then there's no reason to call on somebody else.

Okay. Well, let's see how that goes. So, you're going to maintain your appointment on Brunswick Lawn, and if he can't fix it, they'll still call like postponed cuz he might take more than a day cuz he has to replace the hose.

Okay. But tomorrow, he's supposed to go and do the Those are just Yeah. Yeah. That's That's a pretty complex unit you got all back there. That's That's the real deal. That was a freebie. I think he's so nothing free. That was a homeless guy.

If he can fix probably a diesel down there at the thing, I don't think there's really much difference to it. It's just you It's probably a diesel mechanic. Diesel, same thing. Yeah. Okay. So, I'm good. Yeah. All right. Good. So, uh, upcoming meetings, um, next t, uh, not next Tuesday, two weeks from tonight, Tuesday, September 19th at 6:30 at the Durham Community School Cafeteria, not here at the town office. We will have our regular meeting at 6:30, but the first hour of that will be a public hearing opportunity on the proposed uh, marijuana moratorium, retail marijuana moratorum uh, for the town. Um then next

regular meeting beyond uh that is Tuesday, October 3rd back here at the town hall at 6:30. Uh the planning board meets uh tomorrow night. Uh what time is that meeting? Do we know? 7. At 7 o'clock here at the town office and the comprehensive plan committee meets on Thursday night at 6:30 also here at the town office. Okay. At this point, I'm going to move us into executive session pursuant to 1 MRSA 4056F.