TranscriptSelect Board Meeting ~ September 27, 2022

2022 please stand for the Pledge of Allegiance States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all us board members and town manager and Assessor's agent so nobody's here for public uh comment so we're gonna go right into an assessor session tonight uh Donna Hayes is with us to help talk us through the uh abatements the supplements that we've been struggling with for a couple of meetings so okay so sorry we have a formal process we have to go through sorry a move that we enter uh assessors session Joe's second seconds all in favor okay we are now tax assessors okay so

you have abatements and supplementals in front of you the background of this is I have a hand that was presented to me um by a code officer who asked me to put on map and lot numbers I put on math and lot numbers assess New Lots and then sent out tax bills and this is not an approved subdivision

and so I have the top part of this but the bottom part where normally I would look for a signature wasn't there and I never looked for it so I did it so Mr pass came in and said you know why do I have all these tax bills and I thought oh so I had to evade

everything so that's where all the abatements come from but the truth is there were two lots in there that were actually sold one to Fortin and one to Matthew which I assume is his son the other bad thing is there was a house in there unfinished that I said to Matthew when in fact it was 40. so I

have two supplements That's why nothing is going to match there was a house in an unapproved subdivision yes because say that again well I'm sorry yeah is Holiday Drive so when you have a road in there and I have an assigned roof I just made the Assumption and that's my bad so then when we do the supplements they're not going to match nothing's going to match because Matthew had the house that he no longer has that goes to Fortin which has since been sold and so I guess the easiest thing to say is we'll trust you on this one yes

it's a good try to get some extra money in yeah signatures that are needed okay let's do let's send them this way we'll do it one at a time I'll read it we'll vote on it and then we'll just sign it and send it along okay okay so

just gonna I don't know this order might be different than why you've got them but um so I'm gonna move that we uh issue an abatement in the amount of 1078.47 to Fortin construction for map lot uh map four lot 32 k for reasons

previously described by the Assessor's agent 107.965 on this yeah interest is that not true no you have to take the top amount before so when those are printed those are printed after they haven't been done so there is no interest it's it's the principal amount always just the principal eye over here because we'll back date it and take it off as of the system is calculating interest because of the date and I can't help it because they haven't been paid so they're all back dated origin to the original amount okay okay so was there a second on that second okay rich like that any discussion all in favor all right 50. sorry I jumped into discussions well I was going to ask that's why I suppose the online game yeah I'm like uh I thought you said we weren't going down the rabbit holes okay all right so now we have this is a supplemental tax warrant um in the amount of three thousand nine hundred ninety dollars and ninety six

cents uh for I don't see uh in the before because I don't see a map and a lot on this on the bottom Maybe I see an account okay was that the same was that reference of mapping lot okay for account 2202 -3 well this one just says 2202

oh I'm at the top it does say Dash three downtown okay so for 2203 and we have a second uh so the motion is uh supplemental tax warrant uh for Ford and construction for three thousand nine hundred ninety dollars and ninety six cents for account 20 22-3 and we have a second is that that's not the account number the account number is 2202 on the bottom oh you're right wow too many twos and zeros thank you for that correction so for account 2202 I'll second all right so we have any further discussion all in favor

that pile are we doing five Lots together on this one so this is for the unsold Lots in there okay so with abatement for the unsold Lots um as reference in the attachment um for uh accounts 21.99 2200 2202 2203 2204. foreign

okay all right so let me read this so I'm gonna I'm gonna move that we Grant abatements as follows for map four lot thirty two zero zero one thousand one hundred thirty six dollars forty three cents account number 21.99 for map 4 lot 3202

map 4 lot 3204 map four lot zero three two zero zero five one thousand seventy eight dollars forty seven cents account number 2203 and map 4 lot 0 3 2 number 6 in the amount of 1 190.25 account number two two zero four zero any discussion questions Rich yeah just the differential between this abatement and the previous one that we did for account 2202 it's the same amount

I'm just going off the form here this is yeah I did reference account 2202. correct yes though on that that's a supplemental yeah because it's a lot that has a house on it one is yes so we had to Abate we had to so originally the abatement of that lot

was it because it was assessed under Curtis pass okay so we're taking Curtis so now we're supplementing it to Fortin with the house and it would still reference the same account number yes the map a lot but the account numbers the map and lot number obviously stay the same but the account numbers also do you know I tried very hard because these are abatement of there's a bunch of abatements and supplementals that have to be processed I tried to keep it so instead of keep usually I do a map and lot number which I do but I want the key to go back to that account number when it's processed okay for future ones can we include the map and a lot of those because well and those mapping lots that I'm abating they're going away too so that was kind of because they're no longer lots right right yeah so okay yeah the economy was really the only reference I got yeah I want that to be the reference I don't

got it okay but that's my that's just my thinking on the processing and not thinking about you guys which I'll do no I understand it now I'm good with that yeah and Holiday Drive thank you and holidays well I have one home no the oh shouldn't the house is on Holiday Drive

yeah there's a house there's a street something just can't be three I mean they just can't be up for those divisions all right any further discussion all in favor did get it I did okay warrant to Matthew pass yes in the amount of 1080 dollars and 54 cents uh

for account two two zero one yes okay and so I moved that we and then we'll do this so that that uh consider that emotion that we approve that something a little tax warrant is previously mentioned you know five seconds any discussion on this one

okay of abatement to be issued to Matthew pass in the amount of 3993 dollars and three cents uh again for account 2201 map four lot 32-3 so this is the counter of this on the same law any further discussion all in favor all right I think we finally did this hey thank you very much

[Laughter] [Music] that's just copies of what we just did okay all right I'm gonna move us out of assessors session Rich seconds oh oh I'm sorry evaluation oh oh we are going to talk about that okay yeah sorry I need your signatures oh okay sorry yeah so um go oh yes go ahead Okay so what we have for your signatures of the municipal valuation return you have copies of it it's a 10-page report that I have to do annually for Maine Revenue Service it's a reporting of our valuations our exemptions our percentage of market value um we get reimbursed for our exemptions from the state of Maine and we report like our homesteads I report that the first part of June but it's kind of iffy they wait until our valuation return comes in and these are the actual numbers that were used and this will be used for our our last percentage of um

of reimbursements we are at 80 of market value I would like to just say in the very near future February March let's get together and talk value and a strategy plan of what to do over the next few years okay any questions

around so that you can sign it and I'll I'll send it into the state thank you I'm going to move we approve the municipal valuation return as presented by the assessors agent we'll set up the further discussion all in favor

thank you thank you everybody all right assessors session which still seconds all in favor I'll tell you though okay back to our regularly scheduled program um do we have uh fire chief Road commissioner reports tonight uh no reports and uh what I've what I'd like to do with those reports where they do an actual monthly report I'd like to move that they turn those reports in on the second meeting of the month and have them attend that meeting if you have questions that way they can kind of discuss what they did that month and give and give you what's on the radar for the following month if that would be all right rather than have them come to both meetings is do you still want them to come to both meetings or it's I think it was important in the past prior to a town manager but I don't think it's necessary that's exactly what I said to him this week okay that's I feel the same way and for our discussion

because you know Jerry and I have been getting together you know roughly once a week just to you know help the transition into whatever and um the way we talked about it it doesn't mean that you know if something's going on that they wouldn't be here right you know or whatever it is you know right but in turn if it's just kind of normal course of business they really don't need to be here every time we meet I don't think and if and if there's something that's I can report on I certainly will yeah everything's anything to say about the green job the posts at the Grange hall the Eureka Center yeah I'm sorry Eureka Center yeah you don't know it's a great job yeah the post underneath yeah yeah so um Calvin went in and uh did an inspection and some of the posts that hold up the beam down below was laying on the floor well it comes yeah the columns the Lolly columns basically and uh some of the brick Lally columns

if that's what you want to call them are eroding underneath too so he's gone down and he has shored that up because we still have people using that so we're going to uh we're going to get somebody in there probably someone maybe maybe an engineer to just to say look what do we need to shore this up tell us what that is and then get a some estimates on what it's going to cost to do that I I don't think it's going to be a lot of money um you know maybe six by six pressure treated pulse enough maybe more alley columns but uh I think to get a good to get a structural engineer in there just so we know we're we're safe and it's stamped and I think that's the way to go and then we can get an estimate on well it felt a little bouncy yeah yeah he took pictures of it and uh

looked like there was some work in the progress because those there was those little round cement um the pads puddings they were down there but they it just never got done huh well even that that's no engineer is going to consider that a right footing I mean it's good for a temporary thing you know but yeah unless that thing's sitting on ledge it's not going to be considered a little footing I don't think right well it's been that way for years and yeah so we'll we'll get on that and

we'll talk about that okay great yeah so uh anything else like in the fire chief Road commissioner world no they're they're no they're nothing to report they're working on their cips and we'll talk about that one okay when the time comes all right then we'll roll into your report then okay so the Opera funded project so this building here um is basically done as far as Heating and Cooling goes seems to be working well insulation was supposed to be done today they called Calvin and said they were going to be here today they never showed up so but I guess it's on the schedule they'll get here when they okay I'm assuming it'll be this week I'm surprised right and uh agility is up at the fire station right now doing the work up there and they should be done by the end of the month I haven't gotten a report from them but I know they went up and started working on this yeah it's always up there

um this feels better yeah this is a lot yeah this is a lot better in here now actually sometimes it's a little dry actually it's good it was better than it was because my office when it was down I bet it was 90 in there a couple times when we had those hot days but no that that's all good so that's that's done um we're working on the phones and I'll have Devin speak about where he is with it but the phones they were supposed to be installed on the 21st and 22nd but Comcast is having trouble getting the numbers ported over from Consolidated so you know they own the numbers now so they had to they had to put that off how many years has it been I don't I don't know and it's kind of weird because when I put it when I had my number with the municipality that I worked before within the same company to try to Port it over to my personal it that was a pain so I can't imagine working with two different companies so

right now it's scheduled for October 6 to have them come in and do it which is unfortunate in a way because I believe it's a Thursday I'm trying to get him in here before 10 30 when we open because it's going to shut down the lines and the internet but I try to get them on a Wednesday but then that was pushing it to August October 19th and we just kind of want to get that done so that's so that's kind of been a scheduling snap boom but we're in constant communication with them so that's when that's getting done is October 6. of a timetable it takes to switch that over when they do come in not long the internet's only down for like 10 or 15 minutes but they gotta connect the wires so they'll be in here for a few hours phones will only be down for about a half hour okay so it ain't that big of a staff who but I would prefer it to be done but we're not open for business but that's that was almost impossible to

because they can only can they can only schedule when they got people in the area so they say um so that's we're working good there um like I said I had Devin working on some I.T stuff we've been talking and we're working on getting some computer pricing right come on and have a seat so we've been talking and we kind of counted the number of computers we have in here which is like 23. um 23. but we're not going to replace all 23 in one year that that that's foolish I would get 23 . well well that's the whole town right the fire station oh okay well you said in here right in here it's not not quite that but multiplying right we're not gonna We're Not Gonna replace them all at once because then right right so we picked the eight I believe we're kind of divided in thirds so if we don't if we do eight now we can do it next year and then we can do eight the 24th and then we wouldn't have to be

buying any computers for a while and then when we do we'll be staggered yeah I think that's just a more economical way to do it so I've had Devin do some research on exactly what are we getting from computers because right now it's b k e b data to find BK yeah defined so they're kind of like taking care of at all computers and everything but I had him look into Dell because they're getting their computers from Dell so they're kind of a middleman and I kind of like to get them through Dell because I think we could save a little bit of money so he'll tell you basically what what he's this is the first time I'm hearing this by the way so well we're getting what the cost odds um so I had Dell spec the exact same computers that we'd be getting from data defined and we're actually getting slightly better machines through Dell because of the way they had a they had a deal at the time I asked them so

we will save if we go with buying through Dell data defined is still going to have to come and install them that is a absolute need there's no way I can do it without them so with their install fees with our purchased Hardware that total comes to about a little under 20 grand and that's saving a thousand three hundred and seven dollars over what the same thing slightly worse computers would be through data defined with the computers through Dell we're also getting four years of next day technical support including accidental damage so even if we are klutzy and we just completely drop a computer they'll come next day have that replacement for us is this to a special like Dell business unit or through the government program okay okay

we we talked about that in one of the meetings like um that maybe we should look into Jerry and I talked about it I can have him talk well with what his thoughts were about that well we talked briefly about it yeah and I haven't looked into Leasing and I I just think it's probably just better to to own the well the the machines well I will tell you the more standard model is is to lease in larger companies and maybe maybe not for smaller municipal offices maybe it doesn't make as much sense but um all right the last municipality that I work from where we don't have to do everything the other investment but that we bought them all right okay rather than at least at all I mean we're at least in a we're leasing uh a copy around that we're paying through the nose of what we could buy it for and I'll explain that at another meeting because it's coming up okay

bigger organization and you're you have a lot of computers that might be a better way to go this is a pretty small outfit really so I mean we can look into it to compare pricing but um are these laptops or desktops there are seven desktops one laptop that's replaced and that's cool with whoever's workstation this is going to become that's the first eight we think that we're starting with are the what we have decided to be the highest priority as in they're the ones that are used the most here at the fire station and at public works so nobody's getting like cut or like Left Behind through this um we're all getting the priority ones taken care of first is the town clerk getting a laptop she she will have one but she's not I was the only one getting a laptop yeah but your old ones guitar right because she only needs it for elections so we don't need to get her a brand new one if we have the old one

which is she'll give her two assets basically an old laptop and a regular desktop good idea so we're able to recycle as well as you know prioritize the computers that are most likely to break and cause a huge problem defined today our firewalls are finally in they're configuring them now and they're going to let me know when they're ready to come over and install them because that will cause a temporary half an hour at the most loss of Internet so we'll probably get that on a Wednesday as you know probably early in the day or late in that whatever we're trying to figure out um but that's coming up which is good [Music] um [Music] you already talked about phones happy to get that taken care of um I guess I can briefly say about future projects with Eureka Center I'm in the

exploratory phase now trying to figure out what exactly we want over there how much roughly it will cost us next spring when we start talking about that more heavily I'm talking with Panasonic for the cameras and microphones I'm talking with ubiquity to get the networking setup over there and I also spoke very briefly with Comcast if we want to instead of having some type of conduit from here to there instead we just set up service over there I'm looking in to see what our options are for that um I don't really have a lot it's very much just I'm contacting all the reputable Brands I know learning trying to get our numbers lined up yeah yeah if I may ask the the company that is doing all the work is there any downside by us going and purchasing our own versus going through them sometimes you know like Todd come fix my roof yet but if I don't provide the shingles if you get them it's 20 extra or something like that is

is there added cost when they're not supplying they have not told me there was they said that it was fine um I mean I the Professional Services might slightly adjust well that's that's typically what happens is why I was getting that so sometimes I think right now you're saving 100 bucks a computer or something or maybe 125 bucks a computer

granted you might be getting more for going that route I just wanted to make sure that well we're pretty transparent with them thinking about the work that they'd be doing with them they would not be like monitoring them 24 7 anymore that'll be my job um I must I know the word assume is not a good word here but um my assumption is that they're going to be hands off with these since they did not purchase them for us but all they would need to do is put them on the network here which is a very simple thing to do I physically can do it but I don't have the admin credentials to do it um so it's not a hard thing at all and then we'd be working directly with Dell anyway for any problems that come up so well that's only the only thing I like the local component of having if there's any quote-unquote problems that come up because sometimes working with Dell just in my experience you're calling typically overseas when you buy them you

speak to someone in the continental U.S right when you need service it's outside of the continental US and sometimes it can be very very very frustrating versus having that third party or whomever that we'd be buying these from having to be responsible for all that information it's the same thing with you know unboxing and creating and you know loading and pre-installing everything they might have an added charge for doing that now unless you're going to take that on versus if you were buying it from them so sometimes when I because I've gone that road too I used to you know do that and it ended up costing me more money in the long run so just to be cautious and then my last thing if if if we get a note can we get some time and maybe we have this um some type of inventory of all these computers that we have I mean 20 I mean I'm just doing the math on how many like full-time employee 23 computers seems

like an awful lot foreign this and that you're doing this yeah I have a list I can show you yeah well I think that's what you need to come to the table ready with I think is like here's the list of computers these you know and who's getting it and this these eight or this year and this eight is the next year um you know because word this this seems to be going down the road of like having an in-house I.T person and I'm not sure that that's a wise Direction um for the town because you know you're you're a young talented guy and you know you're still in school and but sometimes you're going to get done school and then go get some job that pays way more than we're paying you you know and then and then what right so um I think that's I think that's a discussion we need to have about you know what is the what is the longer term support model for you um for all this yeah it's just the computer just from

just from maybe the capital um folks have it but just from a you know I wouldn't want to call it a depreciation schedule because that's not really what it is but you know the year of the computer the May can use when we bought it et cetera just basic information what's typically used for in the town just because I I can assure you there's a lot of people if you go to a town meeting I'm like what do we have 23 computers for yeah um because that seems like an awful lot even for me and I've been around yeah many years so so you're you're thinking data defines kind of strong on the town if we don't buy the computers from them then they're not going to provide I think they're going to strong arm just for Clear not no I wouldn't necessarily say that but sometimes it's just like any other subcontractor if you don't buy their materials there's an up charge typically but they're buying Dell computers yeah you're buying you're

buying icons yeah we're just we're paying the middle man and you're okay with that but what I'm saying is I don't know if you're their Market them up is what I'm saying is that money might be there for the service that you're in yeah it's like 120 it's not it's not 100 it's like 120 bucks or something the differential there right yeah it might cost you more than that to do everything the other thing I'm I'm concerned about is you know any of the driver packages so if you end up with a mismatch of drivers by getting let's say an upgraded computer and you're running your software then you know who's installing that driver who's getting that driver off the internet is it bkbk or is it uh or is it us right who's

responsible for that interface between the software and the hardware I want one but honestly I want one guy to be responsible for all of that so again pick up the phone hey the computer doesn't work I don't I don't want to call too different because one guy is going to point to one guy and the other guy is going to point to the other guy and say no it's a software problem oh it's a hardware problem right now you're stuck in the middle as a as a three-way there which isn't a good place to be so um yeah I I I walked tread tread lightly into this before you jump in of awful offbeat to make sure we you have that all worked out as to you know and I agree the long-term plan would be to you know One-Stop shopping I think is really what you want I'd also add to that list not only the computers I think I've mentioned this to Devin at one point to have a list of all the software that's on all the computers as well

individually like from a from a standpoint even if it's a licensed you know I got Trio running on four computers okay which four computers have the licenses to run that on on there right to be too detailed but just enough so you know all right this computer you know a bit it's got five licenses on it that we need let's transfer those licenses to this computer but if you this guy's in charge of that he's going to do all that for you otherwise you're I mean if it's the bullets wish just stick with data to find we can do that I just wanted Devin to get some numbers on if yeah but numbers numbers yeah there's

no fault anything yeah there's nothing wrong here you know what's behind the numbers in in response to a plan and we don't have them it doesn't feel like we have a plan or at least one that we've seen we're talking oh we're going to replace the computers but we don't what's the plan for the ongoing right well we have a plan that's in place more than we did at special child media yeah we're working on that plane you know so I mean that's going to take some time no I think I think it tell me we had a good plan we were going to have BK go and Supply us with computers X number based on cost and nothing else was really going to change other than getting new equipment in so this adds a new element I think to that original plan that I'm not sure I wouldn't I wouldn't say that we had a plan at that point I would say that we had an estimate of what it was going to cost to buy computers but the plan for

exactly where they would be bought how they would be supported all that stuff wasn't really part of it at that point so I I think one way to kind of get the answer to this question is to go back to data to find and say if we purchase these computers what is our cost going to be for you to do all this work and think about what the ramifications are down the road and what's the difference between data defined and bek what is this changes oh they did okay

it's very confusing yeah it took me a few minutes to guilty so now I just say both because somebody's got to know one of them yeah yeah to do just very good thanks guys good work thank you um so the only other real project we have an offer is the the mapping and we're going to talk about that

that works um so the Union Church roof that's done that's come that's complete that went well um looks nice yeah so what you probably ought to know is the Sills around that whole building are gone it's out there absolutely shocked

at some point we're gonna have to have some sort of discussion on what the town wants to do yeah then I mean what's how much money are we going to keep pouring into right in that building exactly it's got a brand new roof and yeah we should probably go take a look at all the columns too yeah I didn't go inside Calvin wasn't the one that pointed out the sales to me and I went over there and looked at it and I'm like wow we just we just spent 16 Grand on a roof and the Sills look like this so the cells around the whole building would have to be replaced I was just looking at it from the outside so I don't know what the plan is for the building there is no plan for the building so we might want to that's I think with the larger discussion used to be right how long are we going to right keep kicking this thing down the road well it's out yeah it's ultimately well I mean we we had it in when the

previous Town manager was here before last budget season we had as a board um Josh and Joe weren't here yet but we had asked her you know to go ahead with the process of forming a uh Union Church committee um uh to basically start to answer some of the questions like you know what do we what do we want to do with this building what are some you know proposals or whatever to at least start the discussion um but given how last budget season went and then our resignation and whatever I've had people reach out to me and ask about that committee and I've kind of been holding them off saying well you know let you know let's wait till we get a new town manager hired and give them a chance to get his feet wet you know and and you know we're prioritizing kind of mission critical stuff right now so you know I told them that I would I would be after you know after budget season before we would you know turn any

serious attention to other things that weren't Mission critical but isn't that something don't we have a historic yeah isn't that something that makes the way commission they so by and this was actually if you go back there some I think I think it was Ruth found it that it was voted on a town meeting that essentially the Historic Society is the

um rent-free tenant of that building basically but it's it's still owned by the town they they don't have any um responsibility for that building at all there isn't there isn't an existing committee though that can look at this no no there isn't no to answer your question yeah

than just a union I think it was like a building the town's building committee right it was because we had multiple buildings one being the Eureka and that that you know people really need to do it it could be yeah it could be that need a good assessment that need a good assessment you know what I mean as far as what what it's going to take and what the ultimate goal is for these particular buildings from the sound like sound of things it sounds like that could be a little more critical now than you had thought previously is it something that's worth a conversation sooner well no I don't think it's anything more than we thought previously because I as far as I've been on this board we've been dealing with something with that building almost on an annual basis there's always something that's going to come up in I don't know what is it 200 years old or something yeah yes I mean you go in there tomorrow and spend

another thirty thousand dollars and next week you're probably going to find something else I mean that's just that's just the nature of the game with those buildings yeah it could be that um it could be a question that we could uh poke at a little bit you know if we if we do a survey like we talked about doing uh in as part of the November election you know you could put a multiple choice on there or something you know what would you what would you like to see what do you think should be the town's course of action with that building and then they'd have various options that we could come up with see what people are thinking and thinking of a you know like one of the options might be does the town continue to invest

um you know taxpayer funds to keep the building you know whatever or should it should it go even further and say not just keep it from falling down but like go the next level and like put Utilities in it and you know and use it and use everything then I that's one of the questions but I was talking about something the other day I said even if that building were in pristine condition right now like we could wave a magic wand what could you do with it right there's there's no parking or anything like that you know um it's like something you can look at and feel good about for some people it's it doesn't really have a use anymore and I mean the other option is is uh if you want to get way out there somebody said buy the piece of land next to the fire station and move it and put it over there hey you're talking some that's a big money people who boxes like that but you get it might be your numbers so yeah we

have to gauge what the town wants to do right I mean it's ultimately it's their money do they want to keep putting into that building or not yeah and if you let's say you put 200 000 into that bill and there's no sprinkler there's nothing I mean fire not this Jeep but we've had previous Chiefs tell us nobody's going in that building if this catch is on fire because I'm all for saving the historic buildings you know I'd love to go through them and walk through it it's beautiful but but if there's no use for it there's no purpose other than for us to look at it from the outside it's at some point there's a lot of town history in there you'd have to to see it you got to really understand it you'd have to go in there to appreciate it because there is a lot of stuff Museum it's pretty much he's got a bunch of stuff in there you know so it could I mean it is kind of they have some events you know pre-pandemic they were having

some events um and and people they were generally pretty well received people liked them they weren't all there sometimes they were tours around town yeah um yeah but they were doing some good stuff um but yeah I mean that is a question like okay what what would the town want to do with it and could we even do what the town wants like they say oh we think we should you know have that be a place we could rent out for weddings well I don't you could probably get the building there but where where are people going to park right so it might be the sprinkler system yeah what people what the town might actually want may not be possible without something really drastic yeah so it is cool but there's there's no other than electric there's no utilities really there's no water no heat yeah there's no electricity there it's barely yeah there is though they got alarms

something okay yeah it was yeah yeah yeah the in-house that before up until this building is only like mid 80s right yeah yeah before we were able to have them at school before we had the gymnasium at school we didn't have building big enough well I remember the old school they did them in the gym at the old school when I first moved here at the gym but before yeah you didn't know the gym oh really the gym on the old school I didn't yeah yeah I was in eighth grade when we got the gym were you guys still cooking or some buggy yeah tying up the Horse Outside all right even what even what parking you have there the sight distance pulling out of there it's pretty good not good yeah it's not good that's another issue it's there's a lot of things to to discuss to yeah really I think I think so if you really wanted to use that 136.

got to figure out how to start that process because the people that have you know and I commend them for their enthusiasm or whatever but the people that have stepped forward in the past haven't haven't really had the skill set for that type of thing you know um so we need we need kind of those people and their enthusiasm and their passion with some people that have like not not and I'm not talking just trade skills I mean you know uh searching grants for those types of things and yeah that's true all that type of stuff is there is there do we need to hire an engineer to say this is what needs to be done to make it there's actually some work that's been done on that yeah so that because I don't want to go and have this questionnaire and and not have all of

the information well we the information is is I I guess I would challenge that a little bit is we're not at it's not a definitive vote thing it's kind of like what are people what are they interested in just to give us a sense of information so so I I for for me how could I tell you what I want to use it for if if what I want to use it for is going to be X number of dollars versus this other thing that would be great to use it for which is why number and more feasible that's that's kind of what I'm looking at you know if you if you want my opinion I need all the information I don't have it um and so that's something that I think would be worth sharing at some point in some manner not a matter of sharing it or not whether we have it or not well there there is an account for it yeah but that doesn't tell us how much anything's gonna cost no no no but there's a there's a money account

yeah right I would think if if the inlet stopped this old home state home days thing it could could trigger and trust and maybe have an open house there yeah and show what we have for artifacts in there tonight there's another type of broader discussion we need to have whether it's a survey or a public you know like kind of you know we used to and we haven't done it for a while maybe it's about time we do it again but we there was a time where the board would go to the properties of the town and examine them that's an excellent idea so maybe that in the Public Works building and and so forth that so everybody has a clue of what's going on yeah would you guys um and maybe we wouldn't get them when do you think we should do would we try to do that like maybe before the snowflies if we four way to the spring but right now from one season but uh yeah I think that would be crucial especially if we're going to try to outline

something for the public to um yeah yeah and Alex said it may not be good timing for this November to ask anything on a service yeah no probably not but but I think we need to I think you know to answer some of your questions you'd have to see it's it's hard to I mean we could we can tell you everything about it but it's until you actually visit the property and actually see it it's it's kind of hard to explain is it open I mean that was I was talking to my wife about it you know is it open can you there's some days the Historical Society yeah it's not open like all the time right you know but we should probably have someone from the Historic Society with us

be the gatekeeper of the town maybe see you should we try to do that like um before regular meeting some night like come in at yeah either the last time we went in at like 5 30 we did I think we just did the two buildings it was just that one in the old Methodist Church that we had right um but it's we don't have any more things so we did get rid of one of these situations but it just even the public works I think it's good for the board that's never been to a building like that and seen the facility and so forth just so they get familiarized if a citizen ever ask you et cetera and we don't have to do it all in one meeting we could like over a two three meetings we could say hey this week we're gonna go see you know Public Works before the meeting or whatever right probably a good idea in November before he starts plowing to see what we have for equipment and see what what we have for a level of

expertise inside the garage you know and I'll look yeah I was looking at it more just from our facilities facilities you know this is what we're utilizing these buildings for and if you know for maybe the chief you know maybe you've never been to the fire station I've been through it a little too many times but um you know just to get yourself familiar because there is going to be a time where a Citizens is going to empty and say hey what's going on at that public works why do I drive by at night and there's a light up in the second floor what's going on up there well we actually utilize that as a bunkhouse when they're driving trucks and plowing your road sometimes so that's why there's a light up in there but so you might not know that yeah so things like that just so you get familiar with it or if uh like they were like there were a couple years there where and he might come at it again Calvin's looked for

this big shower curtain type thing in the garage first you know oh yeah spray in the truck stuff it gives them a chance to show you well like why make their case a little bit like why they might think they that's why I'm gonna propose that I think it's a good idea go see it see how it looks all right

we got 1.3 the Old Town Hall Old Town Hall Eureka Public Works fire station this one so four five five five other yeah there's another property that doesn't have a building like for instance land on Swamp Road yeah so that's where I was gonna say you put that [Laughter] six acres you could have a big enough Park and you could accommodate a big enough septic system for people if you did utilize it in a public capacity et cetera et cetera et cetera where you can do that on that property so you call up the guy in Gray and you say put that building over there

the good use of that problem that's I mean that if the town wants to go that direction they want to preserve something that's costing them they keep just putting money towards something which at this point we're all Tom Hanks in the freaking money bit with that building yeah you don't know what's going to bite Us in the ass next week right so that's why I mean if you're really going to do it right you got it like you said you got to move the building and you've got to have a big enough space where you can have parking and you can have a big enough septic system to accommodate 50 people or whatever the hell it is yeah yeah that's all and we do have that nice six acres that nobody's ever going to utilize is that all it is just six acres there'll be more I'm not sure some reason I got six in my head maybe it's eight or ten I'm not sure yeah there's that uh that's going to trigger trigger another agenda item that we'll

talk about later sure yeah all right so I've asked I've kind of speaking of Calvin we don't really have like a buildings and grounds guy so I kind of looked at Calvin and said yeah how do you feel about that you know being kind of like the keeper of I mean I I was that guy in my last minute spot I had both Public Works and buildings and grounds and it's just a it's just a person because every because Calvin will ask is like or I'll ask like well who's taking care of this who's in charge of this and he's like I don't know that's a good point dude I don't know and it's like well we need somebody yeah because we have like like uh run around Pond as a good example right of uh and he's mowing out here we got this building so they really shouldn't be the groundskeepers there's no question there right I know the building element does add a different layer to it but I I think it's you could definitely blanket

that all but anyway Town manager that's your that's your deal buddy I'm sure you don't want it so I'm sure you could delegate it over to somebody well I you know I'd work with it with Calvin you know I've got yeah yeah yeah I've got some good building construction background yeah I mean somebody needs in town that works for the town needs to kind of yeah keep her up I think kelvin's done it over the years by default he likes it yeah exactly so

that out on the web and it was blast we haven't gotten any responses we do have one more vacancy on the planning board that's a voting member that we've also oh is that a new one yeah who's that good question I am not familiar with that uh John Talbot told me but I can't

remember oh boy no no no that's a good question I apologize for that I should know the name but it Escapes Me Now Jessica knows too okay but but that's out there and it was an alternate he's hoping an alternate would step up nothing yet so the alternates aren't interested in stepping up one that's kind of why they're there right one no point being an alternate if you're not waiting for the seat yeah one has expressed interest but hasn't stepped up yet so really they were hoping by advertising it they would kind of push it yeah um so we'll see how that uh yeah because if we have alternates that it's not people shouldn't be looking at the alternate seats as like the you know part-time part-time planning board you know it's kind of like you're there part-time and until they uh voting seat

opens up but I guess maybe we need to be clear that the expectation is that if we're appointing you to an alternate seat and a seat opens a voting seat a regular seat opens then you're going to get appointed to us so right right well me too but I guess

maybe they just need a reminder yeah CIP or the budget committee well so I'm gonna I'm gonna plan a bug in years here um so budget that means budget committee would meet if it if we don't get it well actually if nobody expresses interest um they would meet with seven which in my opinion is plenty and um I think we should consider putting an article on the warrant at our next town meeting that would reduce the budget committee size from nine to seven yeah because you know half the time the people that end up on that committee didn't actually take out papers and run they get written in by like 12 people you know so

ear and you know we don't we're not going to discuss it tonight necessarily but just think about what you think about that I've got somebody who's considering it also uh a name so expressing interest to get appointed to the budget okay budget or planning board well planning board is a more pressing need in a more important position for sure because it's like a year-round thing whereas budget committee is just kind of a and that's an action the planning more is a quad as you know I don't have to tell you quasi-judicial thing whereas budget committees is just it's just an advisory committee so my wife offered but I told him probably not a good idea so you know I will say yeah

maybe at your house in your family Dynamics it would be an issue but I don't think uh yeah we'll meet the criteria because they we have no authority over the planning board at all we appoint the people and you can accuse yourself from that but yeah anyway so don't let that hold her back yeah fun job so yeah um okay okay uh next thing you have something in your packet that's uh critical infrastructure security assessment concerning elections Jessica got this in her email and uh she got a hold of this Thomas Swenson thing who's going to visit the town and kind of look at our buildings here and the school to

kind of see uh how we sit infrastructure wise as far as uh safety and our vulnerabilities it's free and he'll give us a report on how well we stand and they're looking you know they were only going to do 10 Towns this round and we got we were actually Town number 10.

after this election in hopes of more towns getting assessed before the presidential election so uh is this a voluntary thing yeah pretty much yep yeah we want to do this well because she just felt that you know she does elections and she wanted to know if she was it's free it ain't it it isn't she's coming he's coming in I don't know everyone's doing it the only problem is is if a deficiency is noted and it's a significant deficiency we would have to take action and that's not necessarily a bad thing but that's just right I don't think it's binding is it not necessarily binding but if somebody tells you like hey by the way I mean what are you going to say and then when something does happen you're going to say well they knew about it they just didn't want to act on it now we we wouldn't have a choice we wouldn't be able to say oh we never knew about that right so this would this would kind of expose us to

what in theory could possibly be wrong with our security right you know what I mean and that could cause that could Trigger action is all I'm saying because once you know yeah you know they would need the RSU needs to be involved in whether this happens or not I believe they are yeah okay right

any escalation training hmm ation Drive I don't have a good feeling about this yeah I don't think it's anything I wouldn't really worry too too much about it it's just like for instance like this building right here there's no like protection here we could end up like Chelsea and have somebody drive right through the bridge

get some bottles of concrete Target balls yeah yeah that's that and that's what that sort of says they didn't have any in front of that town office either and somebody just plowed right in through it now they got a big hole

65. every time it's ever happened a big of a deal I just I am philosophically if if I don't have to let the federal government in somewhere I'm not letting them in just a reflex man oh yeah so Jessica feel safer and better than that well she does the elections and yeah I do think election security is a big thing these days

it'll hurt anything but I mean there are things that may be exposed that like I said we might have to almost be forced to take action because you just can't look at the blind oil once once it's once it's identified something happens well so and so was through and filed this report and you never did anything because if something then really happens then we're pretty long but it's going to be within our means to do something

on the network and try to break in no no no I don't have anything no I don't believe so well no more from Tom when he does it okay Jessica's been in is there a big lie was there a big line to get this service throughout the Korea to like go into a lottery to get it or we were like one of the few that volunteered for no she just said that'll tell you everything you need to know just really thought she wanted to do it yeah that's cool

that was the IRS audio to access fruit hey you mind looking at these for me wanted to remind the public that we're having an input on our Capital project using Opera funds at our next uh select website tomorrow and we were going to ask were we going to have a list of of uh Capital Improvement projects that were at least on the table from the department heads for I got Calvin's today to react to I think you brought that up right I got and we're having a meeting uh Chief and Calvin and I on Monday that's when they're due to me yeah so I think no problem okay good so we'll have it at that yes you know and really informal not like right here are things that you know department heads have brought up you know and then people could say yeah I really like that third idea you mentioned or or I hate that fifth one you mentioned and but I've got this other idea that wasn't on the list that I think we should do you know

that'll help it'll help frame up the give people something to react to I think okay this will be prior to CIP did we get anybody a third person for CIP yet did UCA paperwork come through no no no one on so it's right now it's it's Paulie Paul and I yeah

recruit the that one and planning board yeah yeah those at least to get one more person yeah I thought Brian Pike was on that he was foreign yes he was and then wasn't there a woman like Michelle we've been in touch with Michelle and I wasn't sure if Michelle Rollo was uh was going to be uh joining us again I think she was still thinking about it so what was it I think was it so everybody was appointed for like three years right right and it ended up it was just for the most powers Michelle Paul and myself and and Brian was in a number of meetings

but I don't know if Paul's had any success and Curtis says actually all right well I said yeah we might um we might need to do some recruiting yeah okay all right he did for he was pretty busy so okay all right that's it for the manager's report [Music]

looking for authorization to sign the contract with spatial Alternatives and this is the GIS mapping right so last meeting there was some confusion on y'all thought it was like 16 000 and it was only twelve five because you thought there was this sort of me a two-year maintenance thing or of

their warranty or something with a subscription to the service for the two well the the two-year thing that was it was part of agility that that's all under warranty up there for two years this Mitch added 2 000 for he didn't add you thought well he added he he made it 16 000 for two years of updates that they'll do to the maps moving forward they're not going to be free they're going to up yeah okay maybe that's what it was right they're gonna and they can't give you an exact price because they don't know how much the updates are going to be they don't twelve thousand two thousand it could be one thousand it could be 2 000 but the contract is for twelve thousand five hundred all right and that includes the website and everything yep everything that's right on you know there's a third page one one year with one update or two but what about the annual what about the annual fee for which is 500 bucks

we get the 200 oh we'll get two years on Town annual software cost no two year tsris 500 bucks yep so we're just going with just the initial one we're not getting We're Not Gonna put in that two years of the contract cost in there like we discussed so it'll be a thousand bucks basically yeah I'm not I'm not following you know

we thought well it's 12 500 but Mitch made it six six thousand because he wrote Because he wanted two years of updates to be included so are the two so with the funded with Opera funds at 16. so for the 12 000 what do we get I guess is my question you get the tax maps all updated so we get the program the web yeah and

we get two years of updates with that no for the twelve thousand five hundred okay all right no so that's the that's a two-year fee for all of that basic stuff access for twelve thousand dollars is that what we're saying no that's the setup that's just the setup right that's for them to digitize all the time and then we'll have have 3 500 left over for upgrades over the next two years so depending on how many upgrades there are how many how the tax maps change if they change if there's more subdivisions it just depends on what how much the update is is going to be uh will determine what that cost is rather but if there's not many updates it won't be as much if there's a lot of updates it'll be more yeah I assume the updates are based on whatever goes on in town right whatever changes to the tax maps happen so do we just need to pick a schedule of we're just going to optimize it once a year I mean or can you do it once every

month or do you do it once every six months or do you do it okay you know what I'm saying yeah yeah I think you do it once a year once a year yeah yeah so yeah updates include uploading parcel updates on a yearly basis right checking quarterly and when notified by town of any issues related to the site annual report of usage revisions that are needed to keep up with new releases [Music] it also includes quarterly update of the mailing address information so some stuff is quarterly so so it's 12-5 to get it set up then there's the 500 annual cost and then the 750 that was just the 500. I think it's both that's why I think Mitch came up with the 2500 for two years which would be 12.50 a pop right 2500 bucks right oh you're right but the 750 is not doesn't apply to the first year because we're not doing any updates I mean that's otherwise otherwise otherwise otherwise the 12-5 doesn't work otherwise it would be 13 250.

so I'm just trying to figure out make sure that I understand where the money is Industries over there so the next year the 750 and 500 right yeah then what did you add up all the numbers yeah so it's yeah it's so it's 85 95 12

through task four and then you add the the 500 for the annual software cause in the 750. but the 750 is not due with the signing the contract so my impression is right that you start paying that in year two yeah right about annual maintenance right that's what was we kind of outlined that we were going to have two years ago that's why I thought that 12.50 would be for an additional two years so 2500 bucks for an additional two years yeah well I just wanted when I was looking at it before the meeting I just want to make sure yeah and that could still happen like but it's just it's going to be some some accounting and keeping track of that in terms of you know the okay so we we've had 16 000 approved um on the article for this this contract is going to be for you know 12-5 and then the other um you know there's going to be another what 3 or 3500 3500 for over two years

uh 2500 per year so like when it comes to the budget here and there's a line you've got to have a line in there for or something or some where the expense for this is going to be come out of arpa funds and then next year the same thing and then next year it's funded out of the regular budget right right so and then you're also going to have to probably possibly print some maps the second year which will add some more dollars into it you're going to get a set of prints products delivered yeah that's that's awesome right but but I'm yeah but I was just going to ask what what do we use the printed maps for I'm thinking there's a good use for them having them so you don't so you have the I think it's so you have them yeah because you don't need them if you lose if you have them online print it yourself you lose the internet you know like but print the section you need well I mean nobody needs the whole

town well there might be one section here at the office like the code enforcement that's a planning award reference copy or something like that I don't know but maybe not maybe digital is fine for that too but maybe but even on 11 by 17 with every lot in this town that good luck deciphering that well this is the they are for the 24 by 36 too right still well we're in the weeds the only other question which I don't think should hold this up uh would be when does the one year start

started yeah so we lose however long between when we sign it and when they create the maps what's going to take them a while that's what I mean I would think that the annual would start on launch right oh you mean as far as the updates oh yeah the updates won't start until after they get once they launch it right completely absolutely get it built first yeah it could take four or five months so yeah right so somebody's I would assume George is going to provide them with all this stuff yeah George is leading this this [Music]

electronic that's their problem it's gonna be fun that's the project that's right I would say that's quite a problem um although the first line here says this master Services agreement is entered into and effective on July 29 2022. how long it's been yeah I know but if but you just said the contract's effective when we sign it shouldn't that be today's date well she's gonna get started as soon as we sign this thing she ain't doing anything until this gets signed yeah none of them none of the other stuff that she does is gonna when you executed and data it will be when it will start Effectiveness exactly because she signed in on August 5th right she's been waiting for us to get this thing so all right none of the annual stuff will happen until I'm gonna move we approve the uh spatial Alternatives uh Master Services agreement contract as presented I'll second it tired seconds any further discussion

all right get some maps yeah actually uh I'm gonna I'm gonna move I'm gonna uh amend not Amendment motion I believe approved the contract I want to move that we authorize the town manager to sign the contract yeah all a favor okay there you go sir thank you cook it

all right consent agenda um I didn't what is certificate of recommitment what is that so Janet had these and she we're on the I've been sworn in as the uh tax collector there's all these um taxes that have not been paid make me the tax collector on those dating back years you can look through that but that was the explanation that the outstanding bills that arose right then you just need your name on them right oh whatever oh the recommitted to you right okay yeah we did this right okay all right um is there anything anybody wanted pulled out of the consent agenda all right I would entertain a motion to approve the consent agenda as presented

um I'll uh all in favor okay that's good so upcoming meetings um select board October 11th and October 25th 6 30 here at the Town Hall and remember we're interested in hearing at our meeting on from the 11th what um people's thoughts are on things we might do with the remaining arpa funds over the next couple of years so hopefully people will show up and provide some input there and then planning board is meeting October 12th at the fire station and there's there's a public hearing element to that too right they've got some ordinance proposed ordinance changes they're going to be discussing yeah over the housing the affordable housing affordable housing is the main thing right yeah okay all right

at six on the next board you can go in just to the town the Old Town Hall only and I only say that simply because I don't know how lit that place is it will run out of daylight yeah that's a good point once the clocks go back we'll never make it before we get out of work it's six o'clock early enough yeah it only takes it'll take us 10 minutes I mean you'll be more enamored of the stuff in there and then it'll take you to walk through the building you want someone from the Historical Society with us welcome to join us that's going to take more than 10 minutes then if we do that which is what I'm saying which is fine I think that's good actually we're planning a half off we got 25 minutes to get back here all right so the next meeting is October we're going to run out of we'll run out of daylight yeah I was just up in Romford for a funeral on their Historic Society yeah pictures of downtown Rumford uh she wanted to hit

them all on a weekend I may not be here on the 11th anyway well you've seen it I have seen it yeah and I've heard the speech a couple times more than once [Laughter] so yeah I think if you guys want to do that that'd be that'd be great yeah just for Five Below I was going to ask that separately any other select board comments on any topics

about going into executive session to follow up on what we talked about the last meeting yep yep we can do that anything else before we do that no are we are we meeting there at six are you there or are you going to drive us and

another way to walk to the corner for you yeah a little turn out of the way but it's definitely on the way all right and uh I'm gonna move that we go into an executive session uh Pursuit uh pursuant your personnel matter authorized by MRSA 4056a

second Rich seconds all in favor executive session thank you Devin yeah so we're back out of executive session uh no action taken by the board um this evening uh so I'm going to entertain a motion that we adjourn the meeting tonight I'll second that well you make the motion I'll make the motion though Todd seconds all in favor okay we are adjourned thank you