TranscriptBudget11519chap1

[Music] everyone this is a joint meeting with the budget committee and some luck men the budget committee is going to start with their portion of the meeting initially if this is our first meeting for 2019 we're going to go through

introductions and then we need to elect chairperson and vice chair for this year I guess I'll start with the introductions my name is Milton Simon I live on another Stackpole Road and I've been a resident of Durham since early 1982 Neil Barry Stackpole Road 35 years

Johnson Manoa Patriot way since important since 1969 with every phase since 2008 and Michael Farkle brother over again since 2012 our new members each year we need to elect a chair and a vice chair so I'll open it up it's about with the chair although open it up for nominations I don't know Simon myself Milt Simon

continues as the chair is there any discussion seeing that all in favor of Milt Simon remaining as your chair pose thank you and accepting nominations for a vice chair nominate Brian Pike in a second discussion it's been moved and

seconded that Brian Pike the vice chair of the combine why don't I call them ease order and do the pledge and then we can get into question just so we make sure we're everything's in order when we're all right so I'll call the

selectmen meeting to order please stand for the Pledge secretary time you guys talked about providing secretary for the when the budget committee meets on your loans are asking well yeah either Tammy or Kathy will do minutes no figuring out who's gonna do okay but somebody yes I'm gonna somebody don't cover it so this year we can count on having minutes at the beginning of each meeting that's been a problem that's the goal

I'm fixing circumstance great alright so for people tuning in or watching this this is the first joint meeting of the Sacramento budget ready for the 2019 budget season we're trying something a little different this year rather than have our department heads come in and deliver detailed presentations twice once to the like minute wants to the Budget Committee we thought we would try having both committees hear the same presentation at the same time and the committee's could hear each other questions and kind of so that we're all you know working with the same information as the Board of Selectmen and then the budget committee kind of been starts working on their own to come up with their particular recommendations so see how else maybe

this process works well it doesn't when we go back to the old way next year but hopefully this will help us kind of streamline the process so tonight the format will be similar and as it has been in past years in that four major categories like Public Works and Fire Department we kind of have separate nights going into those categories and then we'll try to get administration and some of the other smaller categories that usually would discussion tonight is about public works that Ruth is going to start us off with a kind of a brief overview of what we're looking

at in 2019 you can certainly ask high-level questions at this point but keep in mind that anything she mentions here we're going to get into a more detail what we actually work with that department but if there's something in the overview that people think maybe they need a little bit more info on before we get to that actual Department in our discussions I apologize I don't have as

much information in your books this year as I have in past years I'm working on adding stuff and as I add stuff I don't put holes in it so you just put it in your book I'm in the middle of my audit right now so by the overuse of 2019 a

couple of changes that Selectboard hundred classes what is I think what we're going to do is we're going to do a raised poll as its own article so in the past we had separated out different departments so each department had its own ratings pool which meant that that department could only spend out of that raised pool so this year we're going to do a raised pool for all the departments and then you can take that money and divide it between the departments depending on because some of the raises are based on merit as well so that's why we're doing that the other thing is we're going to do one work article for the whole debt service it will be broken out in the warrant so everybody can see exactly what the debt service entails but rather than doing one warrant article for each and every debt service line we're gonna do one more article

for debt service that the town is already yes yeah this is what we owe um a couple of highlights in the revenue in 2018 we got a seven point six six percent increase in excise passable I should do it like this okay we have a seven point six percent increase in excise tax revenue we have been going up every year so that's significant and that that's the money that we appropriate for public works there's an eight point five three percent increase in the homestead reimbursement so the state upped the homestead reimbursement to twenty thousand dollars and the first year they did that they did it at a 50 percent reimbursement rate this year it's sixty two and a half percent and we look forward to keeping the sixty two and a half percent from now on so they reimburse us a higher percentage and so the homestead reimbursements went up there was a hundred and thirty-one point three six percent increase in interest

now that seems really impressive but it's not a ton of money but um the interest rates on our bank accounts are rising and we're also participating in a short-term CDs so when we have a little extra money in our bank account we put it in what's called a Sedaris which is completely insured so it's all FDIC

insured and that has a slightly higher rate of interest so we've made some money on that this year there was a six thousand two hundred and thirty-four percent increase in grants the skin forget the point a 929 and that is due

mostly to a payment from Maine DEP and that was for the Auburn Pownall grant we've got two DEP grants for those that culvert to 95 thousand each which was one hundred nine thousand alright so you can see with the 2018 budget in 2019 budgets differ somewhat with an increase in the budget of six hundred and seven thousand seven hundred and fifty dollars and 26 cents and then the next line is

appropriated revenues and capital funds so that money is proposed to come from specific line articles like the excise tax the capital funds either fire or Public Works is also a number of other ones which I have listed out give you

guys a fund balance just like I not try gave that to you okay I apologize I did not get that printed so I will give you it what's called an affine fund balance and it will show you the balance of all of the funds at the end of the year there's the

revenue sharing the excise tax the local roads assistance program and then there's the other income that we get from interest off of the taxes and doing the registrations at the Town Hall that kind of stuff so it's all listed there so that's what they appropriated from revenue and capital funds and Tails and then the rest of it is raised by real estate and personal property tax but there's also another source of funds that we get from the state and those sources are revenue sharing homestead

reimbursement and and Betty but Betty's kind of insignificant but that that is outlined in the revenue and then that shows what we would need to raise taxes with just a clarification for those who are viewing over doing the

broadcast on a later date so if no figures were exchanged the taxpayer of Durham can anticipate at twenty-one point seventy four percent increase in their taxes this year over last no only only municipal portion yeah so that'll be it'll show what the increase would be later on okay so

increase so here's a breakdown of where the increases are in the budget so one four twelve those are the increases the first one through 2018 Road bond then roads capital expenses that is an anticipated purchase of a plow truck the fire truck bond increase in the Public Works roads operating expense line fire rescue they anticipated increase and then it goes on down the line through the budgets so as far as this is the total

percent of the budget increases that these different areas constitute so in other words the 2018 road fund constitutes thirty nine point one six percent of the actual increase and then the road capital expenses it's thirty six point seven seven percent of the of the increase so the biggest increase in

the budget is the first payment of the 2019 robe on the second bigoted is increase in the budget is a request for a new cloud pilot club again you're sharing telecommunications in an increase of 26 percent but if no point

to 6% 6% but if if if money is 500 telecommunications are not raised yeah this doesn't have anything to do with race versus versus appropriation but you're right it doesn't it doesn't impact the bottom line of the taxes but

it still has to be budgeted what's in the budget but then it'll be funded the appropriations versus raising taxes so basically half of the increase the share of dark money already spent by the time yeah this is when you know the road bonds are hitting the firetruck bond is hitting

request for the new plow truck that we are proposing comes out of the appropriation or it comes out of it as an appropriation from the Public Works Department capital fund so that may not be raised to taxes the third biggest increase in the budget was the first payment on the fire truck okay so

there's a couple of costs that are gonna affect all of our budgets we had a three-year contract for propane and that price was $1 13 per gallon so that will expire in August and obviously propane is not $1 13 per gallon any longer so that's going to increase our our costs

electricity prices increase we overspent electricity in fire Public Works and administration this year they've just gone up there's a low unemployment rate out there which creates a lot of competition in our labor market which is requiring increased wages and it's especially noticeable in Public Works and the per diem from the fire department we're competing with our surrounding communities for Public Works employees and preview please okay so now this is the estimated

tax impact it's really hard to estimate tax impact because it's always a so I need to stake that right upfront it this assumes that there's no increase or decrease in the town valuation last year it was 351 million four hundred and seven thousand six hundred dollars with the evaluation of all the properties of the town together it assumes that there's no increase or decrease in the state reimbursements so we get reimbursement from the state for the homestead exemptions and we get reimbursement the two biggest ones and the other one is revenue sharing theoretically those won't go away they won't be decreased but you never know and it does not address the impact of any increases or decreases you can always hope in this cool and Ora County assessment okay it shows the

difference between the eighteen and nineteen tax impact with the budget as the post so the difference in the budget is six hundred and seven thousand seven hundred and fifty dollars right but we're going to be appropriating from other revenue which is the capital funds and the revenue funds two hundred and thirteen dollars two hundred thirteen thousand three hundred and eighty one dollars more than we were last year so that leaves us with an increase in our commitment of 394 thousand three hundred and sixty nine dollars so what that does to our mill race is it raises it by 1.1 - I have a

spreadsheet to run to see numbers and the only number I have that she doesn't is on that one point one two translates to a five point seven percent five point seven have proposed with the other things assumed constant which we know that would be the case but it's a starting point so what that means for taxpayers is is every thousand dollars evaluation on your property it would be an additional 112 dollars or 23 cents so if your home is valued at $200,000 it's going to be about two hundred and twenty-four dollars increase

of the overview obviously we'll get further into the budget Ayutthaya and take a course I was the budget we completed the first year of the as it stands has worked to date they have to finish in 2019 that's the finish paving

the shoaling the radius paving the transition bathing and that's been calculated spending in 2019 that was funded with the 2018 bond it's just we haven't actually paid her that money yet so but that's not like new money that's coming in so out of this too late all Boehm these are the expenses 1 million three hundred fifty two so far 445 416 dissipated tree where we spend

$17,600 that was on Davis Road widening out hill on the left going up towards the old Brunswick Road we took by the farmhouse up there by the crossroads of those huge oak trees out ditching so that the road will last with proper drainage all that Oldman 17-6 country

laying pipes engineering thirty thousand nine hundred and forty three dollars hundred you'll see down below for fifty three hundred proper ditching and drainage in there we need to go back and get that we just have where the wouldn't need to go back and finish that so I get an estimate for 8500 I think with less than that eight hundred dollars is the they got the main fence to finish that so that's a total of a total of 1

million eight hundred sixty-five thousand nine hundred seventy three dollars and seventy three says we had a two million dollar bond that leaves us and anticipated for us to borrow the money from the vault a basically legal services so

maintenance paving the drainage improvements last year we did the chip seal Swamp Road and spokes over East and West entire length we shinden overlaid Briana Drive a rower drive but we he'll groom the first half mile section from the Davis Road to the top spit we did all of the what Hillary 136 to the M we

completed the open road culverts to save this passage project for the DVP grant that we received one hundred ninety thousand dollars for out of one hundred ninety we have to take into completed projects challenge capital three thousand eight hundred and seven dollars and that project is

nobody that we're gonna spend the 53 897 we borrow 783 now no originally in 2017 there was a special town meeting and there was $100,000 that was put aside for that project for expenses to go with that project and the 53,000 is what we spent out of that to the rest of it went back into capital fund

market we have general disability decisions across president Ellis people or the channel to pay more so that's a challenge 19 those positions twelve month period the underspent insurance would be the same same reason truck repairs due to just 18 trucks

the rest continues build weekly refabricated mittens we knew that was happening early on in the season so we cut back on spending things just being able to pay for that don't see the words question what do you estimate the

extended life now the trucks three and five I have an injury fabricated cats basically the cab's about five thousand dollars themselves was 5,000 total or 5,000 for each piece so we spent $10,000 in those two trucks and we may or may not get another year or years the rest of the

truck together that that's deal about - the rest is do the rest of the truck is still depreciate still rust is accelerating that work was done to get us through this year in anticipation of expenses this year there's no guarantee that's going to extend the life based on cabs and there's no I use theirs [Music] - baby - that wasn't the intent that

that means it's worth to keep growing through this winter it was just to get us through the winter ninja exactly the if you look at the lines all of the lines that are going to the breaks and to all the different few parts in the truck they're they're just we had a line

just roll off the motor oils pouring out the line going into the compressor it was so rotten that just it looks like steel but if you're straight from the bramble put the rest of it you get down to a thickness of steel but it's just at the blow holes that's what happened to trucks it went to leave the rest until they get you will fill - but that's what's starting to happen and it just say look what we can't keep up with it do you guys have the ability to replace those lines there are thousands koma

sparks that truck and every little piece every little - well big you replace the one name Hey well we had to replace that yes but I mean because we place everything on the trucks to extend it as a break said before the competitive labor market [Music] position was only staff - four months of the year budget this year for

just electric cost we also move the employees six thousand ten percent and we moved the overtime down to a separate line so that's not really an increase of 10% because you end up with moving we just separated one of the overtime subtract it keep track of rather than included into so we took it

- James it's nesting some June active moving targets anticipate what's going to be asking for this year hi based the $24,000 off pretty much I was about forty four thousand a year give or take yeah Gallaudet how much when you have overtime expense is it exhibit has it been driven this year more by being short-handed or more just

guys need to work longer because of storms presently working laborers - 12 is there a strategy to get hired and fully staffed to applicants right now what I'm just going to start on this one is I can start next Tuesday decision with before

workers comp insurance that that we presented is an anticipation of that we use start down 100 down 3% 3.8% utilities 2000 $169 so we've spent sixty thousand four hundred seventy nine adults and add to that cellphone stipend

droping rustling and eating oil company question on communication you said cute the communications lying incorporated the cell phones that used to make that up to each other which is white showing zero yeah last year it was explained that the communication line cover truck and portable radios appear in maintenance

radios are still included in that line you just have a road so that just like you go back will be behind it it's 125 that like to breathe vehicle / equipment maintenance yeah but then you also have in winter winter maintenance which is where it appears a lot of the truck charges have gone

40,000 we've been trying to find the sweet spot on that since the department started this when we started hi I've dropped it every year it looks like they might have hit the bottom and you can tell me to move it back right direction we've been trying to find a good spot for that so I think we could look for a

$2,000 increase we overspend my 6382 I'm asking for $2,000 apiece which would still be 4000 less than we spent last year why was there a jump this year because I mean if you look at the past three years it was in the low 30s and this year it was in the mid 40s just we

had a lot of stuff breaking a lot of stuff a lot of stuff and it was it was somewhat of a proactive plan I mean Calvin and the mechanics that he had working for him this year they basically went through all the trucks made a list of all the stuff that need to be done maybe it should have been done or Phoebe's years that hadn't been done and we committed to the maintenance

that needed to happen to get the trucks ready for this winter and I'm not sure if you were here yet June we were talking about two of the trucks had some pretty extensive cat body work done at about $5,000 per truck which is not a

normal maintenance expense and was isn't something that would be repeated next year so that's how we can get away with asking for less 11,000 this is one of those items where I tried to cut back anticipation of paying some of these over to some equipment that's good that was kind of the way we actually ended up spending 47:22 6278 dollars under then you know I

I just didn't know until he didn't know until late in the year whether we were gonna be okay was that's when I realized we're gonna have extra money in labor and extra money some of those other lines are set the vehicle maintenance that's one of the areas where I had agreed with the board I would cut back try to anticipate this year I've been

asking for $10 increase down 1.9 percent what what are some examples of things that we rent roadside more all the roadsides of need evoke greater about three times a year it's like $1,200 a week that's $3,600 other miscellaneous equipment if

we do a box cut we need a big compact or something from to close the motor back in facility maintenance she goes we would have been right on target but we had an inspection Association our insurance company and they wanted anti compression devices without all the doors around eating

broke that beam Center doors background aggression - so when you put that would have been right on [Music] question on facility maintenance what do you have planned for facility maintenance in 2019 we need to have all new like to put in the coal storage LED lights we need to have the floor

tank pumped out holds all sediment oils and things in the attack come to tank because it's considered hazardous materials so that's that's both waiting for this year's budget to get done just might intercept sorry Peter the

chain can afford home back that goes all the oils and sediments the trucks the salt and stuff to Kentucky trucks with drain right that has to be pumped out it's considered as this week because it has oil some fluids yeah furnace repairs

has to be clean dollars a year went to look you know quote the lights of the coal storage after 2000 weather lights there now it's a safety issue that emanated inspections requiring that the divers that exit lights out there

have budgeted seven or if this pencil to $695 I'm looking for $1,000 for training safety safety training of to 2018 is about 3,000 for $79 drop down to match the 3500 this year we're going to get by science from DoD and we're on their list we've done on the list for a few years and this issue

need limit sign so let me try to get them all up to try and get them all up to the bottom I'm standing still and you see the TCD standards so we're looking at a 30% reduction where in the past of you the last couple years you've done that welcome to Durham was that inside or was that somewhere else that was in charge and I'm going to Claire I'm doing that again so that's included in that

it was delivered late in the year was finished it's in the garage all mashed up first and Nolan 3/4 there are mines you just have a better chef on 136 over six and then this year's we're still on assuming effects unless anybody wants put it somewhere else to go on the auger and this year we have a site we just put

it in but time we get done with a road construction just knowing so that would be included in it so that's a safety equipment and over $3,000 budgeted we spent 2804 I think that we're pretty much on target there under $96 under so

3036 25600 lay five dollars over budget to $3,500 increase minor equipment 3500 with budget is in 2018 misspent dirty who spent 20 183 $1300 we didn't spend we're going to reduce that by $500 bring that down if you would count gasoline

diesel we have budgeted 46,000 dollars we spent 36 657 again he was always there always trying to find the sweet spot on that we had nine thousand three hundred twenty three thousand dollars left over looking to hold that again because I do I just had no idea what fuel prices are gonna do last year about

combined forces with the fire department going after the best rate for the whole town did we 2017 2016 was was higher in the first year I remember we cut it back so you haven't you haven't hit budget couple years this year was substantial difference fuel prices are gassing recipe cheaper than it was last year at this time they were going to keep that precise it is one my YouTube does I mean we do have less structure going policies here just

that's just one of those things you have wasn't spent last year ago that goes back to the get into that for a fire department and Public Works any operational surplus that they have goes into that departments capitalism most other categories unless it's a designated like recreation or something like that surplus it just goes into hug designated so that could be very forward

it is it okay on them yes on the budget numbers no no yeah it's the it's kind of two parts to this the budget is kind of like okay how much we want to spend and then part of the discussion is okay where's the money gonna come from are we going to appropriate it from undesignated funds or reserve account of some sort or are we going to raise it and do taxes that's kind of like the second case let's not get off-track I'm just new I'm just no that's good though so they when we get when he gets to the total increase that could be offset by what wasn't

coming on that need to be at 2,000 increase that basically take care hundred and twenty dollars a year for that pans 450 now a senior for a booth that was under spent by 10011 that was rather spent by 9000 for 1516 bills that was - a lot of the engineering into the going from the budget who are going into the bonds of engineering so

we have that you know services either went into project war against the training calibrations let's check out the professional services [Applause] so is it lower because we didn't get engineering services link towards projects new services that you need so we made anticipate engineering upcoming

work getting ready for real bones dealing with issues as they come up and where we need engineering services sorry I'm sorry I believe this but when you still will use when you budget for professional services do you say okay I know I'm going to have ten miles of word I'm going to be working on this year

engineering and the rest going to other services what are you anticipating needing engineering for this year a small culprit on Meadow Road because it deals with the stream so how would that differ from what you had to do last year last year right you know

unfortunately we didn't have much of that to do and I just have a $15,000 number in the other if we need it we could draw her on that Calvin got me if I'm wrong but wasn't the engineering for Davis and Schuyler already done because we doing that they don't have not do we are correct we're gonna pan for that out of this spline year before and so there's gonna

be a lot of engineering systems needed in if we have another road blowing or other work that's going to be done and getting these ribs done this coming in there's gonna be a lot of assistance how much of this these dollars for this patient versus because a lot of times

like I said earlier if we do a real long in the air and is in import out the ball how much of these money's per se are specifically here are for if so I think what it is 15,000 for engineering to get ready for roads that may be done with the bond which bridge my understanding that would be covered under the bond money right that's with your name like our last bunch of LTV paid for mostly engineering out of bond correct yeah so if we don't do a roll bond this year the town elects not to do a roll on how much of this money will be not used how much is here market hey

pathetic hypothetically if we do a robot fifteen thousand I'm assuming you do up ten thousand of that easily and just getting ready for them and what and how come that number that let's say ten or fifteen thousand one being the anticipated cost of the actual law and it we're typically paying out of them but we don't know the bond estimate is the ropes that we want to get down this year it's over two million there's just like two million fifty six thousand dollars so if depends on what the numbers come in that what the goods

given that what they'd love to be at the rose quartz Creek if there's enough money that we pay for the engineering out of that there's not that it's gonna be paid for Calvin do you use an engineer to help prepare your estimates that are used to develop a program for road improvement right so I think I think part of the costs are to cost when we have a robe on he might spend upfront money on engineering to develop the estimates that he's gonna get to use to say this is amount of the number of dollars we need to rebuild this road in this road in that road that money often comes out of expenses then when the voters approve it they actually do the rest of the engineering of all the culvert sizing and the cut sizing of that that often is probably showing up in the engineering cost is charged to the bonds so you've got two pieces get kind of that prep engineering estimating he's probably using professional

services or traffic theory correctly if it was done like bid price right so that's already been spent I guess we're just talking all 20s for the next they said quote the question is enough with preparing for another road bond the robe on that failed the last time we read how we really don't think that and when we Lord hasn't had that discussion again

the town what the 4.2 ish so we did about half the work and so I think thinking is discussions think well we would recompute you know what needs to be done what it would cost and discuss whether we want to put that on the town to see if they want to do that or they wait a year or whatever but I think the feeling is we at least ask the question

Kevin those numbers are the PowerPoint I'm sorry those numbers are pretty good I think there's some slightly slides coming up we're coming drifting into roads and capital so maybe we should get through operational and I know this is related to it then if I get through this

that we can go into more detail on what he's got proposed for Road both maintenance paving and potential rebuild water budget we spent zero that was there again in anticipation of big the overages on the trucks we did a lot of

side probes have been a lot of traffic being money that we use for fibers saying it needs use fibers because your own crew was able to handle it my mind is and last year valuable was made that you want to pay your crew to do flagging and second if you were short-handed then how could you have enough people to do the work and to flag we officially if it's a side road that's disco no traffic pretty much just but if you signs

ground to do it then you check them the readings and stuff to do it like it's save time taking the shots of grades on side roads you come in at a lot of times they don't even use my rope working ahead see if it's within three or four cars of a going through you don't think about it let me ask you this way were you able to get the amount of work

before we made them but you're meeting up screw rabbit run around long that was that took some significance like traffic is much faster on those roads 2017 you spent over $10,000 included the contractors yeah but if it's already a labor that's right so there was

additional traffic control in not in the bond for the runaround pause what it actually does quite taken care of by cooker when they were paving we were able to get into their work area so correct me if I'm getting ahead of myself you just say I'm getting ahead of myself but what roads are you planning on doing maintenance and upkeep on just not basic

have easily been tighter than that but we have recruited this year's my Sinagra shoelace of diversity so we would kind of deal with him where he would drop the tree and we would be the net with our crew to pick up the stuff and call it off he would have any here but that - there was a huge tree definitely would have been easily 1200 $300 trunk so the

tree cutting line item here is separate from the tree work yep that was in the fall because every business proud of the ball cutting back trees there's just a final hometown vegetation man is right around town will fou need to get removed there's another one next year I need to do on the same property this either in the

ditch line disease we have a storm event is this where tree removal for storm event would be also charged multi-state time just like that I'd like to leave that number where it is I think thousand dollars we spent sixty nine eleven proposing believe that the same at seven thousand erosion control

one thousand five hundred eighty two dollars forty six dollars a $19 under budget and I believe that much of the same we would have spent all of them we barely know started out it 351 plus 6 divided that was it well and as I was getting ready to commit I noticed there was an arrow and the longing that didn't carry through in that bottom line I don't guess I'm a out of the road there somewhere the lines were long deleted it wasn't I didn't see it until today so what's the 372 so it's

not 68 that's what was budgeted I put that list together I thought it was gonna be under the budget so I can easily take one of those roads on movement benefit so these are roads covered that are not part of the bond just make that's pave it yeah typically

technically ten have tended to lon roads when it's it's more than just kind of a rebate when it has to be dug out that it's more expensive working Calvin tastic question when in October at the end October we received a budget update from Ruth you were underspend to material culverts and erosion control like $30,000 and somehow in november/december you spent $30,000 to

end up where we're at it's a stockpile material a timing issue or we do that if we do that our material needed to be doing is that all stockpiling is any of it contributed to just tightening it with nobility stars clarify what should be the number

under the two nine 2019 the budget for line-item rooms paid well I've got three sixteen eight and my shipment overlaid obviously that wasn't accurate so well I just made the adjustment was 372 yes six expect a quiet its ninety four thousand dollars it's only

our plan on the next page oh yes it has one number in their book like the right numbers on my the right numbers of you bottom row instead of multiplying can add of the two lines together they gave you one thousand point one billions to attach some eighteen dollars which obviously wasn't

were last year and I think that we're going to use that I think we're going to be this year Sam was right into those results we spent seven thousand eight hundred ninety six dollars under budget by one thousand one hundred four dollars proposing we bunch at the same nine thousand dollars again a lot of ice a

sand pile is disappearing as necessary so the public's and alone we're having to really go out and sand a lot with 15,000 114 gulls proposing 20,000 I think that 120 is probably closer to gonna end up this year bow blades we had

nine thousand dollars we spent two thousand six hundred sixty dollars we had a stockpile of plow blades from previous years we were buying in the year ahead this year we just went ahead and used material and then next year we'll have to restock them so help pay

for some of it we would be paying truck over just expenses that this year we're going to have to replenish that Calvin is when you replenish to you anticipate what is that more than a one-year supply I mean to you is this an up-and-down up-and-down thing or the way we can kind of level that I would say four or five thousand dollars no that's what it's gonna cost us I think by the time we restock this coming year we will spend that money down but the stock you buy is for a year winter equipment maintenance

twenty five thousand was budgeted last year and that's a number of that I don't have the I don't have a sheet with that there's been kind of going we turned it around until the other direction significant over just they overspent that line by $50,000 so I read

the trunk just getting old and they're just I mean things are but those problems rare and things that you just can't you can't foresee it was just a bad year and I think some of this there again we stuck that probably should have been more aggressive years prior years

so some of them might even catch up trying to find the adjustment where that budget number needed to be $50,000 proposing that we go up $25,000 to forty five thousand so that's still that's still significantly lessened yeah what

we spent with 75,000 respects can you get into a little bit more detail because you're pretty much fifty thousand above past year's averages of what was spent on winter maintenance so what was so catastrophic ly wrong this year just fell apart I mean

countless letters afford the list because we spend a lot of meetings talking about this and get a line item list of every truck and what needed to be done on it and the cost pretty much sums it up take a long time to answer it today but he can give it to you yeah I

think we all anticipated a big jump this year because we didn't approve the plow truck last year so I think you kind of warned us last year that that's part of it and like he said I think it was a fair amount of technical work and again sorry about repeating myself lecture if you were here yet gentlemen we had asked Calvin these mechanics early in the year coming out of town meeting to do a very thorough to-do list on all the trucks

what is everything what what has to happen to keep these things going he came back to us with that it was a significant investment we were able to pretty much make it work within the budget shifted some things around she still came to the bottom line with a pretty significant surplus but in his budget by spending money in some other areas so we were able to get kind of re-establish the baseline if you will for the maintenance of those trucks so on a go-forward basis it should be to

the level that it has been there was this you would view that yeah that's why I'm asking for 25,000 for the total line versus the 75 inspector so how much serve that you anticipate is just annual Mason's 45 right versus like rehab first a sponge that broke I mean groceries breakdowns yeah

just magical 45,000 like I'm kind of curious if most of this year's was playing catch-up then I'm kind of just curious how you came to requesting 20,000 so in 2016 and 2017 because you had a budget of only $20,000 for repairs

that's what got us into a $75,000 hole last year victims parlor is the same that it's about a simple how you shouldn't think that but that's part of it being under budget and abatements you're gonna send us the truck one needs this to needs this turn 3d this and this is our came to the temple confidence in the $40,000 the problem is that's so hard to I mean every day every time those trucks roll Raj they have a there's a new list this is well just showing what we do or last you know what we did from the program this year not give a sense of that will be great one of the things that I've noticed is this year is it used to be the over trucks work in there being worked on and now I'm seeing that most of this week has been put on to take the bed chain apart on truck to and put new Pistons and new comps on the back of there and these are the newer trucks when we're starting now to go on to where these trucks are already five

years old and they're needing a lot more work to they just didn't mean much of anything before that than just maintenance now they're starting to actually see work yeah we have two trucks at the fleet and they most of the

last you know like old trucks you'll hear different figures some people say 10-year lifespan sometimes work on that other towns are able to stretch it to you know 12 to 15 years but 20 is like way over the top expected lifespan at ruckman who does the type of work he's trying to do that's one of those they're seeing

line know for what reason well well this one could be doing that one could be deleted but it still has budget for the public works with the total of 1 million two hundred seventy nine thousand eight hundred and eighty nine we appropriate monies from this 2018 auto excise and 2018 URI P which

actually should probably be LR ap now which is money that the state gives us for plowing their roads which is fifty three thousand dollars so so that fifty three thousand one hundred twenty eight and the nine hundred and sixteen thousand five twenty nine add up to nine hundred and sixty nine thousand six hundred and fifty-seven dollars that is appropriated and not raised in taxes so we would raise taxes three hundred and ten thousand two hundred and thirty two dollars for the Public Works Department the overall increase in the budget is three point one six percent but we would actually be raising less this year last year we had to raise three hundred ninety four thousand eight hundred and fifty three dollars people realize that

up that one point two seven nine million dollar operating budget that we were only asking the taxpayers about 310 what do we see we told the state plug their own roads because I don't think 53 identified lines where they were under spent back into a Disney big funds why wouldn't sell locale reserved in the categories Aaron why wouldn't we move if we over raised money in 2019 why not use

because capital reserves is not for the operating budget it's for the capital budget so you can use that money for its capital budget if you want and they say any line that we over that we up that we under spend those are do capital not in

camping things can't be used operation is it's it's not just it's not it's not on a line by line basis it's a total at the bottom and so it's good for the total operating budget if the total operating budget is under spend whatever that so we transferred over a hundred

twelve thousand dollars to capital reserve this year that's right and that's it's been that way a sense of Public Works was founded and then that way the fire department for very long time I'm not sure don't be surprised at the board asked the town to change that and then you a future but that's the way it is we well part of the problem I have Kevin is that or whoever the fire department transfer is very low every year they're pretty their budget is like spot on we're pretty close within a few percent over the last four years we put five hundred and thirty two thousand two hundred fifty nine dollars that we've overtaxed and the Public Works budget that's a hundred and thirty three thousand a little over hundred thirty three thousand dollars a year we've overtaxed just to go into this capital fund which now it shows like we're getting a free plow truck basically but we're not we've been taxed

that money so what we need to get that any capital reserves so like it's not uncommon for towns that have a program so they're not they're not taking their operational surpluses in the capital reserves but they are improving contributions to capital so ultimately

it's all taxation whether it's whether its operational that gets moved into capital reserve or a direct ask for capital reserves I mean ultimately even money that's appropriate and somehow it came from taxes at some point right and it's just a matter of like when it came but if we could choose a process that you were saying it's a number that we can budget for every year it's not just a random one years one hundred and thirty nine thousand dollars I'm sorry I say that a lot of party if we did it through the process that you're saying we would have more say in how much money is in there

a road we could get to 6000 do another turn but don't anticipate those happening again yeah but you're also over 51,000 on your you are under 90 mm last year eighty-eight thousand even before the race well yeah a lot of money of it and we can't we can't take it and use it to reduce the tax work right the only thing well that's not just it doesn't go into undesignated to be used anywhere you want to reduce the tax burden it can be

used and is the proposed issue to be used to for instance fund the purchase of the plow truck without raising any taxes for that purpose so it's like I said it's all it was all taxes at one point it depending upon which account it ends up in how that gives you the rules of the road on how and when you can use it but it's that's why I think we over

some of the some we appointed a Capital Improvement Committee and we've charged that with developing a capital improvement policy and coming back to the board with a recommendation I think they're due that way that back to us before that meeting I believe and the

board will review that and so we may we may adopt a new public capital improvement policy and then depending on the timing if it works out we may we're going to talk about depending on what the board wants to do we we may ask for some changes in what happens with surpluses in buy or and indeed we have the numbers for the last few years for 2016

years is 392 grandmas look okay let me just kneel just the annual surplus yeah so that would be the basically the Public Works operational budget then when you get on the bottom line you know I yeah but on these it's got the last three years on it to the average for the

last four is a little over one hundred and thirty three thousand dollars a year yeah I mean I really I mean I think I mean personally as I was in computing this budget I would I would challenge Public Works operational budget to be the most flat last year and because I

think there's plenty of plenty of Defense I don't want to say pushing but plenty of flexibility in there because remember what town meeting votes on and what we all recommend is the bottom line or the operating budget okay we it's it's up to the department head to move money around as they see fit within that article and actually Calvin did a really good job of that this year because we needed extra money at maintenance he found money in other areas of the budget that he held back on so that he could make it work to get the maintenance stuff that's what we count on department heads to do we're ultimately voting on the bottom line I missed this but how

many how much she had no really in the maintenance paving did you do this yearly miles cuz were asking after the process after all this is all said and done we separate and come up with what we feel about a fine number could they leave I had started board committee right yes so tonight we're hearing we're

asking questions we're not going to be coming up with a recommendation tonight I don't think is here then so what will happen we'll get through these meetings over the next three or four nights and then bye papa sorry the Board of Selectmen first will our goal is by the

end of January to essentially have our finished recommendation article by article on what we see that you guys kind of take it from there and you have your meeting that you discuss it decide whether you agree with we recommend it or want to make your own recommendation and every article budget article town Warren has to see what's of the money the top aways or public works operations so I can attract attacks Budget Committee recommends X minus one

we work off what you guys come up with and if there's a different number they both go they hope yes and then then the town and then typically we if there's a difference it just alternates the motion on which one gets moved to be accepted on articles selected the next one is budget City and then the town has a discussion on which recommendations to accept or to make an amendment exactly the one and do something different that happens to

growth but that was because we did chip seal on Soper and small so that's like half the price how many miles we just meet actually we didn't get to 80 points that's over five more points for maintenance let's see I think kind of a weak thinking you know again you know very back of the map it is we've got roughly around 60 ish miles of road paved roads in town I think and so if maintenance paving schedule if we're doing four to five miles a year then we're touching everything every 10 to 12 issues so that's general before we get into capital do we

want to like take a five-minute break do you guys want to just go in yeah down that hallway why don't we take five then we'll all jump back to you