TranscriptSelect Board Meeting ~ November 15, 2016

have to change our our chart of that. Yeah. You'd have to alter the charter. Yeah. I was very surprised that that he felt strongly that we should go to a a town council. A lot of stuff that was still back up to the vote. We're going

it's like that we had gotten so big that we really needed our issues were so such that we really should go to a town council. Has he been to a town meeting before? I was going to say the town meeting would have to decide that and they would say no. Yeah, I can [laughter] I can see Donna

because he thinks that the town meeting is a waste of time in that, you know, the selectment and the budget committee have already gone through all the numbers and and made decisions and and made reason decisions and then to turn it over to the town's people is just a waste of time.

Well, yeah, I won't be on board when we do that. [laughter] No, the town people towns people wouldn't go for that. I don't think cuz I think it's important that people, you know, we're just I mean, look how many people there's an effort to try to participate to get more people to

How many people show up to our meetings here? We didn't have the annual town meeting to get at least 150 people. Council government allows it to be a more reactive type environment. Yeah. Oh, it does do that. So you get you guys get the start to discuss the decision and they get to watch TV to see where it's way it's going and they run down here and get on there high horse about it where town meeting

unless we set town council rules like [laughter] Lisbon well comments we're not no comments during [laughter] I don't know Lisbon Lisbon has put uh town C or council rules we're not on yet are we Alden no we've got six minutes Okay. That um

the public can only comment ahead of time and they and that and they can only they can comment on what's on the agenda. up essentially to purchase it because they didn't want it to be public access. here in the corner? Nothing. Somebody said, "Where do you guys meet?" I said, "Think about any house you want to go [laughter] to."

I said, "Mike, that's a good place to put your dispensary right there." He goes, "What are you talking about?" Well, question one. Tell me you want to put a marijuana there. And the lawyer wouldn't at the meeting in open session wouldn't say who he represented and

finally got around to it actually the one I sp that's okay forget where before I came here tonight that wanted it to be public I think I got up. out of you than he got out of me. [clears throat] I had something like that.

Yeah. I don't know. I'm getting left out here. I don't know if he was thinking he was going to get somewhere in I was careful. Yeah, he could have been going and he's been calling her. He's been calling her out. He's called her Calvin. You're not going to be able to stay on the beach.

Looks like a lot like Lisbon. Exactly. court with the claims. I am, right? You getting fired up for later on tonight? Are we going you going to get calmed down before you get up here tonight? When I worked on Harbor I know that's something I'm afraid of.

Uh one guy said that his his house went up like 300%. And I don't know I mean I was only a kid. I was only listening to what the guy said, but they revalued the properties and all the people that built the homes on the waterfront were getting pushed off the waterfront. And it's like it's pretty bad when all the fishermen and the guys that used to just walk out their backyard and go fishing all their boat, you know,

that's why the the tax exemp the working waterfront tax exemption went in. Yeah. to protect those kinds of much like the tree growth and and the farmland was to protect those kinds of the the the true working right fishing families that was 21 years in the mobile homes on the on the [cough] shore side of the road and the rich people in the you know front homes are on the seaside of the home you know you see that situation going on now there's enough of that and the the significant alteration that's going on in that environment is that most of those homes ages past were summer homes and the folks that come from away for the summer relied on the local community to support their infrastructure and maintain their their spaces for them. Now they're becoming permanent homes and they don't want the poor guy across the street from mobile home. Well, if you look at at Higgins Beach down in Scarboro, that

used to just be little cottages, you know, summer cottages, row after row after row of cottages, and people are buying them and bulldozing them and they're all these just crazy houses and they keep going up because the lots are really small and people are putting in these, you know, million half dollar houses and you can reach out and touch your neighbor's house.

All right. Where's the rest of it? We don't need it. looking at the uh holiday stuff. I just wanted to give you a calendar in case you needed it. Ruth, you got two? Yeah. This one here and then you just put one here tonight.

Huh? No. Well, unless it's something different. Something different. That's different. This one's different. Yeah. Did I not? Well, if I No, I I gave Oh, that ain't it. Sorry. That's That's different on your desk. This one I've already seen though.

It's not a part of tonight's packet. I just gave it to you guys so you guys would know. Yeah. Anytime. Alen. All right. Thank you. Like to call this meeting to order. We do have a quorum this evening. All five selectmen are here. Can we please rise for the pledge of allegiance?

United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. than what we've printed on here? No. Okay. Public comment. Seeing none, consent agenda.

as presented. Second. Any discussion? All in favor? Motion carries. Action and discussion items. Uh discuss the website request for proposal. Okay, let's see if this works. so [laughter] I really don't care for this one quite as much. [laughter]

It's a little plain. I can navigate this one quite well. We didn't want to confuse anybody. So, from the beginning. Come on. from the beginning. There we go. All right. So, Shannon made this up for us. She unfortunately couldn't join us tonight. So, I have to do the presenting for her. She has looked through all of the um proposals and we whittleled it down to two proposals there. Two of the less expensive. She took everything that was above 10,000 and she took a quick look at it but really kind of you know so she took the three that were below and she whittleled it down to two specific um companies virtual towns and schools and civic life.

So the difference the virtual towns and schools has a one-time implementation fee of 6,000. Um free website design after four years service both of them have that um the civic life is uh the onetime implementation fee is 9,300. Um I have examples. So we will look at

Felmouth. Come on. You can do this. There we go. No, that's not Felmouth. Oh that's felmouth. Okay. So, here's Falmouth. This is one of the ones that the virtual uh towns and schools did. Um, you know, and it has this over here so that people can look up what they might want to have interest in. And of course, these these would um correspond to what we need. So, we might not have something about um curbside recycling. We might have curbside trash and pickup and everything. So, we would make those look like they go with ours. And then when you go into the government, they have the different drop-down menus. So, it's much easier to find your way around um this website.

virtual towns and schools. This is Kennaborg Canabunkport. Um and the same type of idea. Okay, they have a actual breaks it down like that on the departments breaking it down. Wow, I didn't I hadn't looked at that before. I don't think we'll need to break it down quite that much since our departments and and boards and committees are not as normal as as Kenny Bunkport. Um, and then access here with the news, the calendar, so that they would have different calendar events, um,

comments. I don't know if we would put that on just yet, [snorts] and special topics. Then there's two here that are Yeah, we wouldn't want our site to become a soundboard, you know? I mean, I like the idea of the news being able to Yeah.

Well, eventually I would, you know, it just always depends on what you guys decide, but I would like to see it so that they can um do complaints over the internet and and I don't mean like I don't know that they should be on the front page.

No, no, but I don't mean where but like that wasn't being published, but that was okay. I got so like so like they can submit some Yeah. come here and they can submit a you know and it would go to like a mailbox. Yeah. and it would go to either me or or Calvin or whoever would be responsible for it. So you if you have a highway issue

or people have an inquiry about something, right? They they could automatically get it to the right person. Um Civic Live did orno main and they have the same type of drop-down services business. I I like this. How do I? But we can, you know, we can put that probably on either of the websites.

Yeah, they have them. They had it on the other on they did. Okay. Um and then uh Civic Life also did uh Vermont Fish and Wildlife Department just licenses and the fishing and basically just really easy to plug things in and get around. So now we're going to scooch that down.

[clears throat] So those are the examples that we have. Um so then after the initial setup, there's an annual cost of virtual town and schools of $1,750 per year. Um and that includes the hosting, uh user support, maintenance, and upgrades. It it's include both. The civic life, the annual cost, um for the first year, they don't charge you anything, and for the the next three years, it's $1,600. So virtual town and schools you that 1750 would be on top of the 6,300 for the first year.

Well the 66 6,000 for the first year. The 6,000 or Okay. It was 6,000. Okay. Yeah. 6,000 was for the initial setup of the website. The the 1750 is for the hosting and that would you would owe when it goes live and then that would go for a year. So every year after that you would pay the 1750. What are we currently [clears throat] playing for hosting?

not that much though. I know that for sure. Um so then Shannon called both of the companies to ask them for specific um additional things that we might want to do. Um and one of them was redesign the fire department. um which I I kind of thought was included in this but um the additional design of the fire department would be 1,500 and the res redesign and inclusion of fire department over civic life over civic life would be 2,000. And then she also asked about video streaming. Currently um we pay this I do know we pay $3,688 per year for our video streaming. So, if we went with the virtual towns and schools, they have a very nice way of streaming um videos and it's $3,000 per year. Um, and they have um unlimited storage for 5 years, too, which is nice. Um, Civic Life was a little less forthcoming as to exactly how they would do video streaming um linking to YouTube

or Vimeo. So, yeah, I mean, that's just a link. That's just a link. They're not actually doing the streaming. They're saying, "Oh, use one of these streaming services and we'll put a link on it." Right. Um, so this is the breakdown basically. So the virtual schools and towns, the implement with the implementation fee, the annual cost of hosting for the first year, the annual cost of hosting for the following three years plus the fire department. So over the next four years, and most of this would be upfront, is the $14,500. So if you do the civic life and the reason I'm not touching the video streaming is because that's separated out. So in other words, we pay that anyways per year. So that's not an additional cost necessarily. [clears throat] Civic life with the implementation and the annual cost for hosting in the fire department that's 16,100. So um civic life is a little more expensive. Shannon suggested that

we go with the virtual school in towns. She got a much better response from them when she called them. It took Civic Life a long time for her to get back to her. And when she called virtual schools in town, she actually talked to the gentleman who owned the company and he helped her and she was very impressed by that. Um, not to say that that the least that it's less expensive than the Civic Live.

I think that, you know, everything else is comparable. I think that the video streaming and archiving is what makes them a lot more attractive because, you know, the fact that they're actually streaming the video, you have more control over it that way. The fact that you can archive unlimited amounts of video, that's huge. And for 5 years, I mean, so you could theoretically, you know, right now if you go to our website, you can only go back so far. I mean, you'd be able to go back 5 years to find town meetings or or, you know, things that have been recorded. That's

Do we know if it's compatible with our current equipment? [clears throat] Um the electronic stuff is I know she had some concern on because the the site we have right now is basically completely compatible with electronics. It's it's basically it's almost instant. It does it automatically. And but I know we've had some

of computers isn't that great. Um she didn't say she had any concerns about it. Um the the video streaming and archive works, she said, a lot like um um Earth Channel video streaming and you would also be able to um stream the meetings live on the internet as well as watching them afterwards.

I think the only concern would be the actual file format of the video and I think she could probably do Yeah. I just Well, the the issue was if she had to do any conversions, it takes more time. Yeah. So, I didn't I wasn't sure.

Didn't we just buy all new video equipment or wasn't that as part of the the telecommunications budget was upgrading some of the video equipment? Three or four years ago, we went with the electronic system. Um, okay. I don't know if you have the opportunity, maybe while we do more, but to look for um invoices from TH Creations

because that will tell us how much we're paying for. Yes. Yeah, I can do that. So that we can, you know, is the annual hosting cost comparable or not. I think it's we probably about half of what what they're okay asking, I believe, but I [snorts] will check. Yeah, I I like the fact that after four years you you do get a uh free re redesign on it as on both of these as well then because

things things change over four years. People people's idea of what's a good website changes over four years. Mhm. Yep. and then we'll come back to this? Yeah. Just just so I have an idea. Okay. And are they are you and are you and she looking for a decision tonight or

we'd like one pretty soon so we can get going on it. But I suppose so well so we can absorb some of the cost this year. You know I I suspect that well we can absorb but the next meeting is the 29th of November. So I can't imagine we would do um much in the next two weeks especially considering next week is Thanksgiving. So if you wanted to wait for two weeks to to think about it a little bit I don't think that would be an issue. If we could get a solid answer. I mean, she knows more about the video stuff than I do. So, if we get a solid answer,

she's able to be here then, too. That one. [laughter] We do have questions. Okay. Are those the only should be paid for out of the franchise fees? Yes. Is are those the only uh two um examples or were there other examples um

that you could like send to an send in an email? I I can either do that or you guys are welcome to take a look through the books that they sent us. Yeah, if you want to just I mean maybe probably send you a couple send some link because I know like on the virtual school and towns the they were actually very similar

based on their format. I would say they do a lot of towns in Maine. Yeah, they do see that format a fair amount. Yeah. And the other reason she liked these two particular companies is they do a lot of municipal work and a lot of their stuff is is about security and and uh that kind of thing. So,

and are they local main companies? Um virtual [clears throat] um town cities and towns I believe started in Maine and they have moved to Massachusetts but they still have an address in Maine. I think civic life is from not Maine.

It doesn't matter. I was just curious. She said she and I wondered if they were Yeah, this is I believe they're they're local or at least on the west co on the east coast. They're on the west coast gliders. Okay. Okay. I'll look that up while you guys

um be recognition for Joe Donovich. Uh Johnovvic. Um what was it next meeting that you thought he'd be able to be here or something or was it uh we can invite him for next meeting. Okay. Cuz you had mentioned something that he had one of these Tuesdays he had.

Oh yes. Next. Yes. So okay. So um Joe Donovic is uh retire resigning or retiring from the uh historic historic district commission. Yes. Thank you. um he was basically I believe a a founding member of that um of that board

and it was suggested that we do something in uh in recognition of that. I I believe he's eight or nine years. 10 years 2007. So close to 10 years. About 10 years. So um actually the um the only reason there's any historical records from the board at all is because he's kept all of the historical records from every meeting that they've had which he turned over to the chairperson of the board. So that we do have a we have some historical record of our historical district.

I'd like to I'd like to make an motion that we uh recognize Joe Donovvic for his uh for his service to the historic district commission and that we invite him to our next meeting. Second. Second. Any discussion? All in favor? That motion carries. Office hours for holidays.

So, obviously we're closed the 24th and the 25th which is the Thanksgiving holiday. This year Christmas falls on a Sunday and we would ask that we also receive the 26th law in lie of Christmas. So you'd be getting 23rd and 26th is what you're

No, actually I was just thinking the 26th instead of the 23rd. Uh I'm I'm sorry because you get two days at Christmas. You get the day before. No, not always. I mean it's it says when Christmas falls on a Tuesday through a Saturday. Okay.

The town will be closed the preceding day as well. Okay, I see what that Okay, I understand. Yeah. Okay, so you're asking for the 26th. Yeah, right. we'd be closed on the 26th for the Christmas holiday. And and then the 30th we want to close at noon [clears throat] so that we can um do our books, close our books.

Okay. And then we ask for the January 2nd off. It's not on here. We can't do it. Sorry. Yeah. December. I know you we're all done with December. I move that we accept the the holiday scheduling as proposed. Second. Any discussion? All in favor? Motion carries.

that's too I um came upon a couple things that I wanted to perhaps um change in the animal control officer. Um, I don't know whether you'd agree, but for the pay range, um, I was just going to go with a stipend instead of the stipen plus mileage, which some some other towns do simply because, um, you have to keep track of the mileage and put it in and get paid for it.

What has he been put into month? He he hasn't. Okay. So, and then the other thing was um to submit quarterly reports um and uh attend select board meetings as required. So, that I I wasn't sure how often you guys might want to see him, but you know, you might want to see him every six months or so. So, rather than put a specific amount of time in there, just you know, have

these highlighted added. Those are added to his job description. Yes, those are what I want to add. right now. No, I haven't received anything in mileage since last year. submit mileage. Yeah. Yeah. So, is he concerned maybe he's going to bring it all at once and it's going to be

We have a policy on mileage. Yeah. So, I believe we supposed to be sub I believe we had a policy that was supposed to be um I believe I'm I'm pretty sure we vote I don't know if it ever went into the policy book, but we voted on that.

We discussed it several years uh two, three, four years ago or something that it was supposed to be monthly. Yes. Yes, I do. We told him he was hired, [clears throat] I didn't know I was supposed to submit my mileage monthly.

You haven't been doing it either. I'm doing it every six months. [snorts] Slacker. We'll bring that up. Monthly. I can do it. Weekly. Difficult. Yeah. No, daily. I I mean, yeah, I think monthly is just it just helps kind of keep track of it a little bit. I mean, keep keep track of it over the year a little bit better and stuff like that.

Was allocated anyway as a budget, right? We sort of predetermined it. We've been hitting the mark, but um it submission there may be some legality too. I I just got a lecture on that today about mileage and submitting mileage when I do it. I don't know. But is there anything that do we need to be concerned that we are actually paying his mileage? He may not want to.

What did his job description say before we changed this? I mean, did his job descript Do we have in the job description that we were going to pay mileage? He said stipen plus mileage. So, is he aware that we might be taking away his mileage here? I mean, it's he agreed to take the job plus and if he's not

I mean, that's what I would I would agree to the uh changes here. Uh the changes to the pay range I think I would I would I would actually like to put put off until um after town meetings so that we can we can determine maybe maybe we add some into the stipen to account for the mileage or whatever we do but um

but not make the change until the be until we're until we've approved a budget on that. I agree. My my intention was that you would take the money from the mileage and and put it into the stipen because it just But uh yeah, I would I would I just in some maybe we could uh if we if we do a motion on that make the pay make the pay range change effective following town meeting or something like that or or effective January 1, but we you know something like that. So it goes on to next year.

Yes. Yeah. I mean, but if he if he ain't cashed in on that, we're not really losing anything anyways. We leave it in there, right? But I I I like I say, I worry about the legality of it. You know, we may we may find ourselves in trouble for not paying that out.

No, no, no. Um it's it's perfectly fine to, you know, you you allow for mileage if they don't turn in mileage. And that's why you have a policy, too. And I we we need to look and make sure we actually that it's actually there. we approved it. But you you have the policy so that you can say, "Wow, we have this policy. You you submitted this 3 years after you did the miles, right?" Things like that.

actually falls on the employee that they have to back up that they have the miles and that um it the accounting for it. And if you're paid over the IRS rate, you have to claim it. And you make a motion. Okay. So, let's see how I I'll make a motion that we um that we add the suggested changes into the animal control officer job description um with the stipulation that the pay range to going to stipen is effective as of January 1st, 2017.

Second. Any discussion? All in favor? Motion carries. Yes, please do. I'm just not tall enough to do Just in case you bump it by mistake. [laughter] That's pretty standard. They always make you do it again. [clears throat]

That's probably it. Yeah. Make sure you're sure. So, I didn't get any feedback from you guys on regard to the plans for kind of reconfiguring the town offices. So, I'm not really sure compared to what I gave you which way to go. So, if you all get a minute to think about that a little bit and get back to me about what it is you'd like me to how it is you'd like me to move forward with some of that. That would be helpful. All right.

Next. Uh [clears throat] the citizen survey went out with the comprehensive plan committee at the um at the election. Uh everybody's pretty excited. We're getting some decent feedback. Uh they met with Nicole Brienne who's the um town planner for Bowdenham to kind of help them focus on what's the next step. Um they also met with a uh is it Craig Friendly? Is that his name?

I I I think so. Uh anyways, a a meeting facilitator that they would like to bring on board for a couple of things. The essentially what we're looking at right now is a pretty limited budget that was set aside for this year and not really having an opportunity to do much financially until after town meeting uh depending on what's allocated uh for funds for them to work with. Um if so

the the the situation is this to start to set up a timeline plan for how to approach going about this process that's likely to take another couple of years. Um the initial part of the work coming forward is going to be uh developing a vision statement once the vision statement is developed and they'd like to bring Craig in for helping that as I understand it. Now Kevin Nato of course will be the one who will give you the final say on this and he's the chair. Um the time's moving kind of quickly here so we're trying to organize this a little bit. Once the vision statement has been has been written by the board, they'd like to bring it forward to you guys to have you guys go through it and look at it and approve it at uh at that point. Then they will spend most of the springtime um developing the necessary tools to start doing outreach for when the town meeting comes forward and the money's available. So, they hit the

ground running as soon as the budget's been passed with whatever it is that's been passed. Um and and it seems like a a pretty doable thing. Uh John Simino and I are going to get together and work with a with a flowchart program Microsoft project to sort of develop the early part of how that system's going to lay out. And uh we'll have that available for you guys too to see uh as soon as we have got that going. So that's kind of where that one's coming. The planning board's doing pretty well uh with the ordinance this year. We're kind of wrapping that up now. We had a meeting last night. We'll have another one at a little We'll have a little more discussion about it at the meeting for the first Wednesday in December. Um get that ready for spring. [clears throat] There's been a lot of talk about legalization of marijuana and how it's going to affect the towns. Um it it's a little uncertain at this

point. There's a quite a few towns uh including New Glouster are coming together to do a special town meeting to put a moratorum on anything happening which the law has allowed them to do. Um and you know I've kind of been looking through the process. [clears throat and cough]

see how this is going to impact Durham. It's going to take the legislature quite a while in rulemaking to sort of lay out the formwork for what's going to be necessary for licensing for like um I like dispensary smoking establishments and that sort of types of businesses that are going to be suddenly legal. Um they will have to be licensed. They're going to have to have some structure to do that. So um and our

ordinance requires that all other sort of state part or other outside licensing and so on be in place in order to get [clears throat] a a u a permit from the town to do business. So there's some mechanism for managing the early phase of this so no one can kind of run in under the radar and get a bunch of stuff going. It'll also give the opportunity between now and town meeting to develop some idea

hopefully with your guys' input uh on what to present to the town in regards to how they want to handle the law and and how they want to handle how it'll affect town. So you guys are going to have to start thinking pretty significantly in regard to that.

So in regards go ahead in regards to moratorum and so on. You don't see that there's any uh chance or likelihood that somebody may try to start a permitting process here beforehand. Um which then could go back and try to claim well we started it before you put in a a moratorum or something like that.

Permitting process such as it as it's going a I think there's going to be a recount and b the permitting process doesn't even exist yet. state has town peritting permitting. Town permitting like like a uh um town conditional use permit.

But if our town permitting already requires that all the appropriate state licenses be in place, I I think that we don't, you know, I think this is going to be a slow roll out on the state level and I and I'm not sure we have to rush to

to put a moratorum in. Well, I'm I'm asking this cuz uh I I had a meeting last week with the uh Freeport and panel chairs and uh and the Freeport uh admin was there as [clears throat] well and our town manager and they were suggesting that we look into a moratorum so that we don't we don't get blindsided uh by somebody slipping something in early that they can then put before there's any laws in play or rules in place that they can then point back to see we started this then and they didn't put the moratorum in here so we should be grandfathered. So I just I I'm just asking that that's why I'm asking the question whether

I'm I don't know. I mean there's there's nobody in this town that wants to smoke marijuana that's not already. So I don't it's not about folks smoking. It's about people opening up businesses, you know. And my office has had inquiries about opening up head shops and starting, [clears throat] you know, like a pot bar, you know, bring your own bone bar, you know, it's a Bob. So

um you know the circumstances coming the the um the situation as it stands and there may be some opportunity as you speak that someone could try to bring forward um uh a application for conditional use that would be denied by the planning board and then likely challenge that. So, it's important that the that the planning board in their uh

in their conclusionary statements in regards to the law and their findings support their denial of the permit in the proper way. And we have a pretty savvy planning board that I think could probably put something together there that would hold up. If you're concerned about it other than that, then the only choice would be to do [snorts] a special town meeting,

right? and and it's expensive and it's time consuming and it's and it's likely to be um a a a waste of time and money. Um so I'm not potentially contentious. There may [laughter] be people that say they don't want a moratorium

and and it may be and so that I mean the important part for me in bringing this to you guys is is that somebody has to bring something to the town in regards to this. someone has to develop some sense of that part and how it's going to happen. U and you know it we're all kind of out in left field on this not really knowing this is a brand new ball game for everybody here in town, all the boards and everybody else. So, it would be nice if the guys if if some of you guys would come, you know, exchange in each other's meetings about what you feel is necessary, why you feel it's necessary, and how to approach what's in the best interest of the public until the public stands up and says differently about what it is that they want to do. So, I I'm not sure how else to direct you, but I think the knee-jerk really fast reaction thing is likely to not be necessary. Can I promise you that you won't get caught in a legal

culde-sac? I can't I don't know. Right. And and one of the I mean the other thing is the other reason why I'm asking this is with all the other with most a lot of the other towns around us doing this, does that make us a target for somebody trying to trying to uh get cuz they they get in and they get denied a permit and the likely deni the denial may be because the state permitting process isn't in place or something like that. Can would they be able to come back in and say, "Okay, now it's in place. I I wanna I want to continue on with it." Or, you know, it's it's one of those thing I guess

because they have to challenge the validity of the denial through the board of appeals and superior court system. So, they would have to they can't come back and say, "Now you're okay. So, my previous application is redo it,

right?" They'd have to start over under the current guidelines. So, um, you know, in my in my in my understanding of it is going to all be based on the way that denial is structured. Okay. Okay. And part of the issue that comes to play in this, and this is why I brought it forward, is for the majority of of conditional use permits that come before the planning board that needs state licensing, [clears throat] the permits are issued condition upon receiving the state licensing. If you're going to deny someone a conditional use permit based on state licensing, you have to be very careful how you craft that so that it will stand up. All right? It can't just be based on well, you know, this you haven't got your state license because you've already set legal precedent in the way that you've behaved in the past due to conditional use application. So, it has to be based more on just that you haven't got state licensing yet. It has

to be based on until we understand the structure of the state licensing process and what's involved in getting on your side and our side as a municipality within that licensing system. We don't know how to apply the conditions of use to what it is that you're doing. Therefore, we can't approve it. That's a really different statement than denial on the fact that you don't have a license. And that likely would stand up, but it has to be crafted properly. And you know, when you get to superior court, you might get a dentist for heart surgery. You have no idea what you're up against. Okay? So, I don't know,

[clears throat] you know, I don't know what's going to happen. I'm not sure it's necessary to do a town meeting, but that's not my decision. So, this is why I wanted this to come to you guys. Okay? I'm I'm just asking these because I I I don't want us to get caught in the

caught in something uh before we have a chance to look at this and find out what the town really wants. I have to ask the question. I mean, you're asking the right questions. What what's the risk in this? You know, is there a risk in it? And what is the risk in it? Is there any chance in somebody coming around the back door and suddenly getting in when the town said they want a moratorum and like you said, you know, they find some way to sneak through legally and here we are. So uh you know it's a conversation that needs to be had and and a plan of moving forward.

And for us the moratorum would require a town meeting. It's not something even a shortterm you know if it's a six-month moratorum or you can you till you get to town meeting with a six-month extension depending on when your meeting periods are. The moratorium as a statewide standard, I mean as a townwide standard is allowable under the law, but would have to be enacted as a permanent measure by town meeting. So it's sort of like fees. You guys can adopt fees but they have to be voted on at the next meeting.

Right? So we could do something in the short term essentially that that would stand for a year, 6 months before, 6 months after while we figure out what the state is going to do and then then craft whatever our plan is. That's not even getting into the personnel issues. It's going to cause

Yeah. And I mean this is agree to to um my having read the the proposal and certainly the the referendum question is not exactly [clears throat] how it will be enacted as a statute. It r very very rarely is on referendum.

It has to go through rulemaking and department of a's got a bunch of work to do on that too. Um but it did reserve the right of employers to much like you know somebody can't drink at the on the job or what have you. So it did

want to stay in your system for 30 days is the problem did create the same okay so just something else for you guys to think about while you're you know doing nothing else but fishing with the kids or hunting. What's what's the feeling as far do we wait until town meeting and try to do something there when we have a better idea? Do do we think we want to look at this again in two weeks and decide whether we need a a special town meeting or how do we want to

wait till the town meeting will happen between now and then anyways? Yeah, I I'd like to wait till the town meet. I don't I don't feel though we're going to be in jeopardy, but you know is this would this be a question for our for Jack? It probably would be. Yeah.

And I would also recommend getting a hold of Paul first who's the town manager for New Glouster as they're intending to do a special town meeting and some of the other folks who are and some of the other folks who aren't and just try to get a sense about why they think it's necessary or not. I mean, a little broader opinion on this certainly can't hurt.

So, um, so should we put forward to Jack what he thinks we ought to do? I think that would be a a good, you know, a good thing just to see see what his thoughts are on it and um I I know I know it costs a little bit to do it, but hopefully it would be not much more than an hour.

Well, just I just want to make sure that I'm understanding at least the the statute as you represented because I'm not terribly well versed in municipal law, but that we could do a shortterm moratorum. We could say nothing happens at least until town meeting and then we could let the town's people have their say without having to incur the expense.

No, it has to be town meeting. Town meeting can you the the proposal at town at special town meeting can be temporary moratorum, right? I thought you said 6 months like fees you could put it in place. As I understand it, they've allowed a temporary statute to stand for six months with the opportunity to reenact it. So if a town wants to just put everything on hold, they can do it temporary without actually enacting a a legal moratorum. They can

That's what I was So we can do that here right now. Yeah. It has to be done at time meeting. It can't be done by the board. It's it's actually an ordinance and the only only ordinances that the board has control over are basically ones that deal with

Right. So it's not like fees because we can adjust fees and then they become No. I'm sorry I didn't mean it quite that way, but it's in in regard to the moratorum would be like fees. It would either be struck struck down or or maintained at town meeting. But a special town meeting has to be the only way. As I understand it, a moratorum can only be imposed by special town meeting or regular town meeting. has to be by the legislative the legislative body which is

yeah I get the opinion because yeah cuz they at least have a recount I believe there's a fairly extensive bias in um I don't think it will change and actually one of the people who's who's um quoted in it is is Gary Wood so

maybe it would be worth I'll I'll show you the and I'll send you is um I would expect Gary to hesitate giving any more personal opinion on it in regards to recognizing how to guide the town in Well, he wrote an article in the main municipal um

townsman. Townsman. Yeah. Um calling called municipalities may give ordinances of retroactive effect. So I'll send you guys that. And so Ruth, you're going to contact Jack Conway? I I will. Yeah. Okay. Well, so in that case, we wouldn't even have to worry if somebody snuck in because we could say no, it was retroactive.

Well, it's only retroactive in certain instances. So, I will send you guys and I will be talking to Gary on Tuesday night. Okay. So, I can if I have an opportunity, I can ask him. Find all the answers so I know what I got to do to get my dispensary going. [laughter]

Okay. Next. Next, uh the historic district commission is we're meeting Thursday night to to kind of solidify inventory process that they've been doing and on historical structures in town. It's Durham's really interesting architecturally and historically. There's almost no construction went on in Durham. No house construction went on in Durham from approximately 1860 to 1940.

interesting or really boring? No. [laughter] Well, historically, it's incredibly interesting because what happened in town in that time period? Why did town stop building homes? What happened officer? What's that? What the [laughter] heck?

the entire towns. Everybody went that way and everything here just pretty much stopped, right? the railroad missed, thems pretty much left town and it just stayed put. So when you look around town at housing, you can look at architecture and see the the timeline fabric of what has happened in a town. And it's a really interesting thing to look at. You go through a town like this when you have Auburn and and Lewon and uh Brunswick and Topsum and and Lisbon all having a huge amount of balloon frame type structures that were built during that buildup time period. Those structures would have come in in the 1860, 1870 to 1920 and 30 range and that's when those towns exploded. And what happened to all the satellite towns is everything just stopped. And the chief knows about this because of the risk of fire in these different types of structures. He knows that there's a significant amount of houses in town

that are nowhere near at fire risk because of the type of construction which is those early timber frames. They don't burn the same. So there's a very different threat threshold in that type of a house fire than if you get into one of these balloon frame structures.

They always they used to put fire stops in them. So that helped slow that down. Well, they were supposed to. Well, yeah. [laughter] Yeah. It went [snorts] from a that to a balloon. Mhm. Okay. Uh the codes that are coming through the adoption of the of the 201 uh

15 code cycle hoping it's going to happen before the 1st of January. It might be shortly after as far as the move codes. Uh the plumbing code has already been enacted. Um we went through some training processes on uh on the new codes. There's actually a we did a training on a and got a couple of uh publications from the international code council and uh what are the essentials of the code and it's about a 3/4 inch thick volume that really is laid out very well for builders and I contacted many of the builders that are working in town and um most of them have purchased either singles or multiple copies of the book to have on their job sites. So when somebody like me shows up, they've got the book there that they've been building from that helps them understand what we're looking for and how to put it together properly. And I think that that's pretty encouraging. That's been really cool. Um the board of appeals

meets next week on the Babcock Allen case as well as on a variance for um setback variance for Durham Leisure Campground. Um, the building stuff is winding down, the committee stuff is winding up. Um, and uh, good to see you guys again. It's been a while.

What's What's the Come to these meetings more often. What's the date of the board of appeals? Uh, Tuesday. Next Tuesday. Next Tuesday. Six or seven. I mean seven. something different with your vacation time. I need to get [laughter] more.

That makes two of us. Halfway up. Go ahead. I want to see a mileage here a little bit quicker. [laughter] You want it this? I'll go get it right now. Daily. Daily. You heard him. By the mile. Every mile you drive, call me in daily $50.

So, you were right. It is in the policy. Okay. Is it 30 days or It's every month. Okay. And everything must be submitted by the last warrant of the year. Okay. Well, that part I had in line, but the month thing I didn't I was not aware of.

I was not aware of it either. So, we've just both learned something. All right. Thank you. Chief, station are complete. KB masonary is still over with a great for over there. I talked to him today. He's supposed to be bringing it down this week to put in that uh u I have the check until we get the the great cover put in place and stuff. Uh, I contacted Krooker for doing the filling around the edges cuz actually some of those edges I don't know if any of you are talking.

Oh, yeah. I was going to mention that to you tonight. Are they Iser going to do it or [clears throat] Well, I have a price quote from Krooker. I asked them to give me a price quote to do it because that's who we had to the town had do on the side of the road. And first they came out and they said, "Well, they'd wait till spring." But then when they got looking at it, it they said, "No, we should give you a price code." And I have a price code now of 3,200 is what they gave me for a price code.

Why can't we do that? I have no idea how they right behind where they park the edge of the hot t loads and tobacco and get it. So, I know he's that's a couple hours there for you can bring one ton with us and just back up that pavement with

reclaim. That's all I can do. I long as it's been right. Yeah, I could I don't care. Actually, those guys park it too. They can get stuff off. I don't want to lose I don't want to lose the paving. So, no, we should do that.

It's [clears throat] quite a drop off. I don't know if you stop 6 in. It's about 6 in. You go back by the modular. Yeah, the driveway that corner, they built that up to quite a bit. They got everything pitched pretty well. So that

that and where I park my truck, there's another pretty good drop off right there. A lot of the rest of it just an inch, maybe two inches, but those two areas quite a drop off. Definitely going to lose pavement if you don't do

material there. You want to grow grass or if you have pavement typically, [clears throat] right? But what we talked I talked to them about what they quote actually to do is to do um 2 and 1/2 ft. I I actually think I have an extra copy. You can have uh to do 2 and 1/2 ft on average all the way around and taper it off even on the lawn areas so that we have that reclaim holding the paving even on the lawn areas. I can't hold the lawn close to the parking area anyhow. After the fact, I figured I'd put loom on top of it. This is a price quote you gave me.

Typically, you wouldn't bring grass. The support's [clears throat] on the bottom. You should have reclaim underneath. So, right. Well, that's actually what they talked about was tapering tapering the reclaim away from the paving except for like the roadway going up to the modular. He talked about tapering that so it wasn't just a drop off, but to actually taper it into the driveway. Um the rest of it he talked about like two and a half feet tapering it out whatever is needed. Some areas I'm sure it's like a six inch drop off and it have to tape more than that.

That all sounds good. Something we can do. I just want I mean we got public works we can go to them in two three hours easy. Yeah I agree. Agreed. Fine by me if you can get it done definitely less expensive and we went to them because that's who we've had do the you had to do this the roads. Yeah. Yep. Take care of that.

I will put you on the spot though. When are we going to get it done? Got to stay on about that. Can's back. I think Ken and I get to go do it. We'll get it done before Thanksgiving. We'll get it done by middle next week.

Okay. Which is Thanksgiving. Before Thanksgiving. [laughter] one. The concrete that's been poured. Um, I think I talked a little about it last time around. Mhm. It uh, and it appears like all this time it's actually been the old floor drain just wasn't capped properly. It was what was causing moisture to get between the levelastic and the old concrete. Um, now we got a good slab poured over it. Another couple of weeks I can get somebody in there to do the flooring. So hopefully by the middle of December that project will be completed. Um, Rabbit Road, I haven't made it down to the Rabbit Road Hydrant. I don't know if Calvin's been down there yet or not. I haven't even driven by to see, but I got to get that raised up. He was going to do that the middle of next week.

you. [laughter] No, I wasn't waiting for you. I I know you were waiting on me. Um, [clears throat] let's see. Engine 22, I sent the updated requests out to the vendors that had submitted last year. Those of requests have gone back out to them. Um, but just an updated price. Quote, not updated specs, just updated prices. Uh, let's see. Fire inspector certification. I got my fire inspector certification squared around through NFPA. So, that certificate's been turned into the town. So that one is good to [clears throat] go. Uh

what's a pro board? Proboard accreditation. It it actually takes a it it's based on testing for different uh things like that and it uh uh what it does is it reviews the test process. And when you have proboard accreditation or sac accreditation to a testing process, it tends to make it so it's more of a national certification than just a state or a local certification or a vendor certification. So with provoid accreditation that says it's not just NFPA approved that it's NFPA certified but it's nationally accepted. Um I don't know I know I can tell you on firefighter on firefighter mains firefighter one and two is proboard accredited which means it's good in about 42 43 of the other states with just a little tweak. So they get certified here and they go somewhere else they're still certified.

take a sticker. So, it uh I guess we did some temporary repairs last year to get by in hopes that we'd be replacing it. But I [clears throat] got to get a sticker on it cuz I got to have it on the road. So, looks like general maintenance, brakes, and exhaust.

Yeah. Yeah. It's it's stuff that any any vehicle over a period of time, right? Yeah. So, Yep. um generator at the station that's been serviced. Septic tank at the station, I had that pumped during the paving process. So, that done. Truck 24 is not on your list, but truck 24, I actually talked to him today. They gave me a tentative date for that going to go in to have the wiring harness done of the 28th through the 30th, somewhere in there.

That's a lot of truck, right? What's that? It's a lot of truck, right? Yeah. Yeah. Handbook. Um, I've been talking about that and I didn't think to put it on my list, but this is actually a copy of the handbook. I'm assuming you'd like to keep one here at the town office. But this is the employee handbook that we've been working on putting together, and we finally started distribution at last month's meeting. So, probably about twothirds of the membership have gotten a updated uh

printed copy of the handbook. So, it uh for the town office. Thank you. How many firefighters do we have? 40. [snorts] Uh, no. [clears throat] We have 40 members. 40 members. We don't have 40 firefighters. We probably have somewhere right around 22 somewhere in that general vicinity. 22 maybe 25. Um, on paper. [clears throat]

safety works. The last thing I It's not on your list either. Safety works. just I think I reported once before, but our shape inspection is November 28th. So, next couple of weeks are going to continue to be just as busy as the past month, month and a half have. So, and that was all I had for the board.

Thank you. Thank you. Any other questions? We're going to look at that shape for the tow garage eventually. Is that part of the plan? out of the way. [laughter] I'll just keep mine. erosion control work by the public works crew and rabbit run around and uh pond road. had to pull the crew off all the road work to work on trucks, get them ready for stickers and winter readiness for snow plowing. So, they'll be off the road indefinitely until we get things in shape there. Uh painted the stop ahead signs on with the stencils on Runaround and Rabbit Road. I got the um

got the bill for those stencils a couple days ago. was was I would have thought they would have been a lot cheaper than that, but they were 500 bucks. I I thought he'd given me a lower number than that, but so I guess we'll have to rent them out. We'll use them maybe [laughter] we'll use them every year. But

yeah, it looks good there, though. Yeah. Uh that should really help there, I would think. Yeah, we'll do some others once we get any intersection with 136, 9, or 125. We'll do them all. But uh we had to pull off and get to working on trucks for now. So [clears throat] um finished grading all the roads in Durham gravel. Um we got our first salt delivery. Got that in and pushed up. Uh should have had the bill submitted and for the first one first round tonight. I spoke with DOT about the catch basin on 136. I don't know if you're familiar with where that is, but down by the escurves, uh, there's a catch basin that's supposed to collect water that the water doesn't get into it. Comes out of the rip wrap that DOT had put up there and the water and then I get calls all hours of the night from the sheriff's department saying cows are going off the road and I guess we've been after DOT. I called them last year,

nothing got done. I guess they called them before I got here and nothing had gotten done. So I called I got a hold of somebody that's a little more was a little more authority this time and we're going to meet out there. We've talked about it what he's going to do about milling it down. I said cuz you know if need be I mean we'll have to go down there and mill it. The pavement's higher than the ground around it so the water just won't go uphill and get into it. So he says well they should have built it right when they put in the first time but uh so either they got to mill down the pavement or we got to take the cover off and lower the bricks and put it back in. So, where's this at?

On 136 coming from Auburn back on the right hand side. Right along the river. Okay. Yeah, I got you. Yeah, it's a river on one side and it's right there on the bank with some rip wrap that comes down. The water bleeds all out of there and then it freezes and then so the roads could be all bare and I got to get somebody in there for that one little

spot. So, I told them we need to have it fixed this year. So, they're going to do something. Um, we finished a base layer of pavement on Brown Road to have some happy taxpayers over there. Uh, they can actually get through without staving their car all up for first time in many years. Um, still working on the grants for the stream smart stream crossing that's due in January. Uh, we got the, uh, ads published for the truck driver labor position last Thursday. Uh, [clears throat] and I do have an application that I would like to discuss with you guys at some point later in the night. And

there's another one in your box, too. What's that? There's another one in your box. Okay. Will we also be hiring for part-time plow drivers? It's in there, too. Both ads right now. Yeah. Um, so, but we just haven't had much luck getting part-time plow drivers for whatever reason. So, and so that's all I've got. So, are we coming back later to discuss?

So, we will. Yep. Yep. All right. Um, so that's all that you have, you said. Anything any questions? Okay. Um, administrator. Thank you. no, I think I'm good. Oh, I I know what I was going to thought of something. Um, the hosting that we pay now is $350.

Okay. So, I don't know enough to know if if we could split the hosting out and get somebody else to host us or if we really kind of need to go with their hosting. I don't know either. I mean, that would be a Shannon question. Okay. All right.

Okay. Um, selectman's comments, upcoming meetings, uh, held here at the town office. Tuesday, November 29th at 6:30 p.m. Tuesday, December 13th at 6:30 p.m. Town office will be closed. Um, it's both Thursday and Friday next week. Yes. For the Thanksgiving holidays holiday. Let's see. [sighs] I'm trying to figure out order here. Can I go first?

That's what I was [laughter] I was thinking we could do um 13 first because you you've got a few more reviews. Yeah, it' be really quick. And then 14 and then we can come back to uh public works after that. So, I move that we go into executive session pursuant