TranscriptSelect Board Meeting ~ September 26, 2023

I do it every couple of weeks get rid of it and turn itself my kid makes fun of me it's vacation here even when I tell her it's okay all right good evening everybody I'd like to call to order the um Durham select board town meeting we

have a quorum here Ms Roy is excused this evening well we all stand pledge any amendments to the agenda tonight's agenda okay hearing none we'll move on uh anybody here for public comment no okay one um all right reports uh Road commissioner fire chief I'll let you guys flip a coin as usual thank you Calvin

cook our finished Paving uh waiting for them to come back to shoulder so we're getting the edges of driveways right now get people in and out of there their yards and we had a cattle extraction project over there in the field we had to get some in there to get them cows up so I put on the workbook of the guys cattle extraction

so we had to build a ramp there uh the center line striping we worked on that Friday and I added a stack pole for 4.2 miles and so oddly enough they ran out of paint for 4.2 miles before they were done on that side of town but I never dreamed that they were chocolate the exact amount of paint to do I just assumed that big box truck was full of paint so there we're coming back on the 12th to finish that side

complete uh for a request for the 150 000 reimbursement from dep while that road was closed we were able to go ahead and get those shoulders that had some pretty deep shows on both sides that we've been wanting to get to over that road is so heavily traveled it takes a lot of traffic control so one of these clothes we done

the driveway at the intersection of cell phone 125 and the place that Cobra that was was a lot of work in these unique traffic on 125 and and Soca road we are really not set up for that kind of traffic control so dot stepped in helped us out with that

until I've said it that we're all worked out well I've been working with Jerry on the CIP stuff I've submitted my applications for 2024 and we've done some work on the spreadsheet wide safety meeting things were policies that we're working on about all I got okay Calvin thank you anybody have any questions for Kelvin no everything looks great out there swamp world looks really nice with the guide rails up Heather donated some curtains for Public Works we cut those on with upstairs and draw those and the guys can sleep during the day to know so few minutes to do that appreciate that yeah

sleep so we're here 24 7. there's no sleeping quarters the department was honored and humbled by the town support received after uh posting the colors at the Portland Sea Dogs game several family members and uh townspeople came out appreciate it the honor guard is in contact with the main Mariners hockey team to post the colors of one of their games I just took a phone call and that'll probably be Saturday December 16th 6 p.m so Saturday December 16th tentatively 6 p.m for posting of the College main Mariners hockey game um they deserve it it's sort of an honor they have their family there it's really pride and ownership in celebration of fire prevention week coming up which is October 9th through the 14th Durham fire will be hosting their annual station open house so our open house is scheduled for Saturday October 7th that'll be 10 to 2.

and then the following Tuesday October 10th the pub Education team will be visiting every kid at the endurance School principal that type of thing uh subtropical storm Lee produced zero nine one one calls to dispatch for us Believe It or Not uh even with scattered power failures around town no damage your emergencies will reported literally trees we said it before fall over on Cedar Pond Road and some of these things but during a tropical storm there was not a single call

continues to show 20 increase over last year the Quint will be going out for preliminary inspection soon to include a windshield replacement we cracked it at the last large fire got a little close um the Durham fire Ladies Auxiliary is up and running again with new members and new energy so they're a components of the association several part-time EMTs and per diems have been hired or returned from summer break so we have a lot of students from Bates College that come over and work with us for the day as EMTs to augment our daytime Staffing we're still having difficulty with nighttime EMT coverage again there's only one provider that lives in town now about six or seven moved out so myself and one provider and we're doing 30 of our call volume after seven at night so we're looking into ways to augment that or we'll figure that out um we continue to seek out our grants and we'll be working it on a five thousand

dollar grant for Wildland gear that's a reoccurring Grant um that's all I have currently questions that's a reoccurring that we apply for every year and we got the funds back so I believe Ed McDonald's is currently up to three thousand and we got what about 1800 back or something like that back to the to the town and we're working on we got a 5 000 Grand previous and we're looking for reimbursement back to the town or full for the Department

increase have we seen in the request for Mutual Aid versus last year's higher I don't want to make something out it doesn't appear exuberantly more because every department when I talk to them their call volume is up but I will have that for you either statistically or next month if you want it but we do keep track of mutual Aid engine station coverage ambulances we call them they provide that type of stuff it's all broken down and I'll get you that breakdown yeah but we do track it thank you and just to follow up on Rich's question there if you're gonna say how much Mutual Aid we've given in that same time period if you just let us know how much Mutual Aid we've got yes that'd be awesome both of them no problem and uh so it's a 20 increase this year based off of last year's numbers correct and it wasn't last year a pretty large increase based off the previous year we've been seeing that I've been budgeting for five percent

increase in this year is 20. so that equates just a staff in fuel operations that type of stuff um last year was if I recall five percent increase in 911 calls but seven percent in overall um responses so the rescue side in the fire side we're up seven percent guys going out the door and we're up 20 on top of that so last year we did 373 911 calls I know that equated to 521 responses again Fireside rescue side or 20 above that so up to another 100 responses and up to another I think it's almost uh 80 calls 60 to 80 911 calls

but again if everyone takes an hour or two times four staff members uh doesn't sound like a lot at the end it adds up for a volunteer fire department it doesn't are those fire calls recipe calls those those are both those are both legitimate 901 so there's no padding Durham doesn't pass so if I do an inspection that's not a run number or a call these are legitimate 911 calls and I have the breakdown of of who rescue calls uh and percent Medicals to fire overall is it related to the increase in vehicular traffic I believe talking with with senior staff that it's just the population growth in the area I've been recognizing you know we talked about aging in place so senior citizens have more elements later in life and we transport and then I really noticed Pediatrics we've done three or four two-year-olds five-month-olds so there's a lot of young couples moving to town and they have small kids and they all go

to me men so that's I think one of them from sack bowl last week was a 20 mile 29 mile transport so I think it's just a combination of increased population in the whole area can you track demographics and male female yeah I was just going to make that yeah correlation of a staying aging place things like that I was just curious if that's a number that is actually that we some substance we can we can do that with our data but because I go on almost every call sure if it's just by being there but we can do that too and towards the end of the year you all that especially budget season now all the data that you want and however you want to look at that so that could be

district we go to more whether it's Shiloh Silver Road or whether it's stackpole that type of thing and then we break it down to response times and we even break it down into uh Staffing so during the day when there's a per diem there and how long it takes them to turn out respond that type of stuff and at night when there is no Staffing or nobody on call how long that takes to turn out and then respond so so you could actually break it down and look at the population because I think we have probably an idea of how many uh at different age groups in town probably extrapolate from there for a budgetary number that might be I could I could try

I would take the demographics yes the population make up is sure our budgetary on and everyone looks at data differently right yeah so I'll try to get ahead of time if you give me what works for you we can we kills I'll give you generics uh so for the population in town of 4100 what we're seeing we're responding to 10 of the population every year and that's usually what it is but we're doing over 400 we will hit a well for 499 yeah I don't know you know to be honest with the demographics is around what you said in terms of in talking to them sure the old members of the the only the only number that I would really want to see is you know you say 10 of the drug population about how many how many of them that number could be extrapolate out in terms of more vehicle accidents of phenomeness of automate oh I don't I don't know last year we did 52 motor vehicle accidents

because if you don't transport I mean we do new refusals but if there's no data taken then we wouldn't really know and give you an exact amount on intolerant on yeah at the end of the day it's really irrelevantages there I was just trying to figure out where if there truly is an increase in population or truly due to an aging population sure if we could maybe somehow understand that better to maybe formulate our services around that particular demographic and or outside service that's all I was looking there are programs like that where you take the community risk reduction where you see what you're spending your money on what you're responding to and if that was senior citizen slip and Falls you could get a grant or start our slip and fall program sure for that type of stuff yeah that's kind of where my my mind was just going because if you're mentioning you know increased vehicle traffic you

know we have a lot of you know three major roads that have a lot of small roads coming in I feel like every time I see something on an incident it's someone pulling out of one of our like town roads onto a million they do seem to be at intersections and it's one of those things that's like if there's trends like that or Trends with like Aging in place those sorts of Outreach and education opportunities and stuff like that could help mitigate that and maybe reduce it and we do do some of that at the open house yeah we give out informational packets but I'll work on that data remind people to wear their spikes this winter it's going to be a winter anything else oh thank you thank you thank you I appreciate it have a safe evening I appreciate it now I got homework

old business we have no own business to discuss tonight okay new business correction to the homestead reimbursement yeah hi good evening how are you I'm good with me actually we have a correction to our commitment at the time that we committed the tax rate calculation sheet that I use in our Trio assessing was at last year's 73 percent reimbursement so this year we get to get have a 76 percent reimbursement except that our

our software had not been updated at the time that indeed commitment and I did not notice it so I have to report to the state and when I went to report to the state I noticed that State forms that I use gave us a higher Homestead reimbursement so ends up that we have twelve thousand dollars more from the state coming to us I just need your signatures on all of the corrected commitment papers

of the miscalculation yeah well and we're because we commit early our [Music] our software vendor should have this updated way before we commit unfortunately it never happens is there something that's gonna remind that I I well I I'll be sure to

check again next year uh but uh I think the other thing is the year before I don't know if you remember but I had a cross out and put information in by hand because it hadn't been done so and this year too we were dealing with stabilization Yeah well yeah he's nice

yeah I should have seen it with 73 and not 76. so if you don't mind signing again he's good to me I appreciate him um if you don't mind signing again I'd appreciate it on have to vote on that yeah okay well to look clerical than it yeah

yeah yeah yes and the good news is it went in our way so yeah um and it was I I should have looked and saw that it wasn't 76. but so the other thing that I have is if I'm here and I have abatement some muscle go over them because why not

probably good no yeah okay keep going all right so the first step the first abatement that I have is I have a property that I thought was a split it had an exception in the deed and I split it out uh the new owner called and said no I got the whole thing so we need to Abate both of them and send out a supplemental bill putting it back together

you want me to just keep going yeah okay I am a math 8 lot 67. and I'm doing them in the order that the was on the agenda yes let's talk about Josh all in favor okay we're out of the board of assessors now we keep going okay so uh so anyways the first one is map eight six map eight lot 67 and it includes lot 67b and I have those

together so it is an abatement of two properties and a supplement of one so we're getting rid of both of the properties and combining them and sending a bill for one so these will also require your signatures you thought that the property was split I thought it was split it had an exception in it a portion of it was transferred but it was actually the whole it was actually a whole thing yeah

explains all those uh yeah so the second the next one that I have is uh the Wonder property it is a homestead exemption that they did not get they were entitled to is that a matter of um just a simple clear clear they had sent in their home sitting and applied in the time and stuff like that okay yeah and did not get applied okay just the point of order we're an assessment we should vote on the first one it's hard to do all of them because adults yeah they're all different they're all different

except the the abatement in the supplemental and the uh map 8 lot 67 and 67b get applied in error trailer that I had assessed as a personal property and it was located at the campground the owner of record moved it to Norway

this is a catch-22 situation because it's not a mobile home so it does not need uh uh CR125 to move it over the road and if they don't tell me tax it so it's not here I called Norway it was in Norway on April 1st so you need to Abate it

kind of the personal property comes number 188. sorry for two years uh it's for Jonathan Benedict this is a property that was split in 2022 and he built a new house on it it was classified under the state of Maine Farmland program and when the property was split the classification for Farmland did not follow it and it should have so because these are State programs

all of the years that they were classified so my recommendation is that we Abate for both 22 and 23. just for my identification what is what is under the state Farmland program uh state of Maine offers current news programs okay so that's just part of the current year yeah I haven't I wasn't familiar with the farm yeah yeah the farmland's one of them so that goes backwards so the a of the year so that right well you know well it should have been the Farmland classification and the lower value should have followed it and it didn't okay so we have to for April 1st 22 and 23.

eight Lot 56 A1 for the tax years of 2022 and 2023. second thank you everybody audit or come out no no no no no to um second [Music] into our regular meeting if you have all our signatures all right sure love uh Jennifer Connors

bring some copies of the graphs in case anybody doesn't come it looks like you all have one though so um of the 2022 audit um so you have the set of graphs that we've put together it's just kind of a brief overview of the audit itself

um and of course if you have any questions or comments feel free to jump in anytime I'll just uh kind of go through these so on the second page we have an overview of the audit results so for the timing of the audit we were actually here the week of February 6. the reports were not issued until August of 2000 August 17th of 2023. financial statements did receive an unmodified opinion which that means the financial statements are materially correct in accordance with generally accepted accounting principles so it's a clean opinion on the financial statements besides the financial statements we are also required to issue a report required by government auditing standards and under those standards are we are required to do testing of internal controls as they relate to financial reporting as well as compliance with laws regulations contracts and Grant agreements and under those requirements the town did receive a finding related

to budget over expenditure they received a material weakness related to cash account reconciliations that is actually a repeat comment from 2021 there was a significant deficiency related to segregation of Duties and there was a significant deficiency related to preparation of financial statements and audit adjustments now to give you an idea of what the different levels are a material weakness is something that would be considered systemic and is serious enough that we definitely want to bring it to your attention it's something that does need to be addressed a significant deficiency would be a step down from that something that's not necessarily systemic but still serious enough to bring it to your attention something you want to consider and address before it becomes a material weakness and then below that would be just other recommendations other comments we did have a few of those as well those are

just minor things that we see and we make recommendations on ways that you can tweak your internal controls and then a finding uh that is an actual compliance issue because you do pass a legally binding budget if you overspend in one of the categories then that's considered a compliance finding

start kind of going over the numbers in the financial statements themselves so the first graph we hear we have is the general fund fund balance and it is broken down into its different categories and then it's shown over the last five years so the first category that we have is restricted and restricted is an amount that is um well it's what it sounds like there's usually an outside party that will tell you how that money can be used that would usually be the state or granting agency so they're very limited in their purpose I think of Grants donations scholarships those types of things the next step down from that would be committed funds and those are the towns reserves those are amounts that are voted on and set aside for a specific purpose and it would take another vote to uncommit those so the intent is that they carry forward from year to year to be used for very specific purposes the next step down from that are

assigned fund balance amounts and those are amounts that have been basically internally designated or earmarked but if they don't get used they lapse back to unassigned fund balance those are typically made up of amounts that you have budgeted to use in the next year so in particular this 2.5 million that is

made up of revenues and fund balance that you've determined you're going to use in the 2023 budget and then the last category is unassigned fund balance and that is your portion of fund balance that is left over after you put amounts into all of those other buckets now total fund balance in 2022 did increase in total by about 481 thousand

dollars over 2021 now you will see that unassigned fund balance did actually decrease even though total fund balance increased the reason for that is that some of these other categories increased so committed fund balance increased from 842 thousand dollars to 955 000 and assigned fund balance I took a big jump from about 1.5 million to 2.5 million so when you increase those other categories you are taking away from your unassigned fund balance because it's shifting it from one category to another category

of go into why your unbalance increased the general fund revenues this is a budget to actual linear analysis and looking at some of the larger variances you can see the taxes were higher than budgeted and that was due to higher than anticipated vehicle excise taxes

intergovernmental revenues were higher than anticipated due to state revenue sharing which was higher than budgeted as well as some unbudgeted Grant revenues investment income was under budget which was pretty consistent everywhere due to interest rates and then other revenues were higher than anticipated due to higher miscellaneous refunds and revenues overall total revenues were higher than budget by about 396 thousand dollars which is about four percent of the budget

restricted fund balance on 20 the graph is that just because I think it's because it's such a small amount it's just a sliver I can see yeah it is it's right there I may go just a hair blue so what you're seeing in 2018 that that bigger Blue Block is actually non-spendable yeah okay I'll just maybe colors are all yeah no it's just it's such a small piece it doesn't really show up okay no you're not alone I'm such a sliver at that scale thank you thank you everybody sure I'm reading this right your circle is actually a circle yeah so

five these are the general fund expenditures again uh budget to actual variances so General government expenditures were under budget that had to do with turnover in management and administrative positions and change in benefit selections Public Safety expenditures uh that's the category that we discussed earlier that was over budget and that had to do with vendor invoices that were received late we can get into that a little bit as well if you'd like Public Works expenditures were under budget due to reduced use of overtime lower than anticipated Paving costs and changes in benefit selections unclassified expenditures were under budget and that is because that category includes overlay but the overlay was only used to offset about sixteen thousand dollars in abatements and then Capital overlay excuse me Capital outlay was under budget due to the timing of projects and capital purchases so overall total expenditures

were about 535 000 under budget uh the next graph that we have is an overview of the expenditures so each category is expressed as a percentage of your total expenditures for the general fund just to kind of give you a visual idea of where your largest expenditures are and then actually on the next page we have the 2021 expenditure so you can kind of compare the two years you can see that they're fairly consistent and really the only two categories that changed education increased by one percent and capital outlay decreased by one percent all of the other categories were exactly the same

detailed table of the committed fund balance so again these are the reserves these are the amounts that the town has voted to carry forward from year to year and they don't lapse unless there's another vote to basically uncommit those funds uh now all of these amounts are carried in the general fund offering excuse me operating account with the exception of the restoration fund which is included in a separate bank account

okay now uh we had a meeting last year and there was some discussion about how these amounts are tracked how these amounts are budgeted and I can say that in 2022 there was an improvement in this area I know Jerry worked very hard in tracking those amounts he was actually able to give me one of these tables already filled out and then we kind of worked together to tweak them which was a big improvement over the prior year in addition the way that the Warren articles were written a lot of the assigned revenues were in one or one worn article which made it a lot easier to pick out the out those amounts so that was definitely an improvement over the prior year

overview of the restricted fund balances so again these are particular amounts that the town is carrying forward from year to year to be used for very limited purposes and they're made up specifically of scholarships and amounts that have been donated now I have a subtotal in here so you can see that 13 242 dollars of the restricted funds these are amounts that are actually held in the operating account in the general fund cash account and then there's the other two amounts the River Park project and the scholarship fund those are held in separate bank accounts

interest I'm sorry the receipts received uh River Park and scholarship fund those are interest and then the other two funds I if I remember correctly those are donations um this one has a lot of numbers up there with me uh last year we we did this analysis of the operating cash so this is specifically the general fund cash account where all of your operating expenses are paid out um so your total operating cash as of 12 31 22 as compared to 12 31 21 actually

increased by about 728 thousand dollars so you had more cash in the bank which is a good thing now because of your taxes are not actually committed until August one of the issues that you run into is that that cash that you have as of the beginning of the year has to last you until you can actually raise those taxes so what we've done is kind of an analysis of how much you have available to cover your your bills basically so if you have an estimate of your non-tax revenues so those would be your licenses fees those types of things that you collect we did back out any one-time grants and then you subtract from that any estimated expenditures those would be your your basic operating expenditures they don't include any one-time Capital outlays then that amount that you have left is about 381 thousand dollars as of 1231-22 now when you compare that to 12 31 and 21 you actually had a deficit so

that means that your your your bank account was actually low enough that you ran the risk of not having enough money in your bag to cover your bills is basically what that means now on the bottom here we did an analysis of the expenditures and that operating cash balance of 4.7

million dollars if you remember I mentioned those other amounts the restricted balances and the committed balances held in the reserves those are also included in that cash account so when you back out those amounts the amounts you actually have available for expenditures is closer to 3.8 million not 4.8 million so you have

to take that into consideration so from a cash flows perspective you're okay you have a little bit of a cushion but you still have to keep in mind that that cash has actually already been earmarked for other purposes I just had a quick question here in that second section here where you're coming up with the available expenditures and like you said looking at that cash taking up the restricted stuff I see that you didn't add in the estimated non-tax revenue from above so would it actually be a little bit more cash available because there's that yeah so that is actually that is available for expenditures amount that's just a snapshot as of 12 31 22. whereas at the top I'm kind of rolling it forward until you okay sir passes yeah if that makes sense yeah um now that 3.8 million I also kind of did a little calculation off to the side that represents about five months worth of so we said that originally you needed

about seven and a quarter months worth of expenditures but once you back out those amounts uh those restricted and committed amounts you only have about five months worth on hand I know I'm sorry it's a lot of numbers to take in all at once

understand this based off my previous question there so you're saying five and a half months available like cash on hand of worth of expenses and that includes Revenue that's coming in Daily through fees and things that we collect here in the front desk and stuff like that that's included in that extrapolation well that so that three point 0.8 million is five months worth of expenditures but again that's just as of 12 31 22 so that doesn't include any revenues or expenditures that you're gonna or any revenues that you raise after that okay thank you if that makes sense yeah

numbers unless is there anything that you want to add about that no I just appreciate ask you a question the company you had to basically do the books do you believe that that will address I mean other than the but the over expenditure that should address the other three issues right yeah our accounting in-house

and then she'll come in for a couple weeks do her or a week and pull her stuff and so we should have this information to think to do the 2020 volt budget budget where we didn't really have it before it makes a difference but yeah Mark well the financial company will help us determine tremendous oh yeah definitely yeah yeah um I would anticipate that some of those um comments the material weaknesses and the significant deficiencies a lot of those would be addressed I would hope they would go away

was going on yeah yeah I mean I should assumed you were but yeah to make a few changes every once in a while pause every year positive changes yeah for as long as I can remember right yeah and that's not the only Town that's a small office but we'll get there

thanks John sure don't remember it's been probably a year or two since last time we had and you've been able to massage that a little bit with the help of the RSU you've given us a little bit more time on time tax commitment Etc so we've been able to work with the community for sale stretch those fumes so we don't actually get burned around yeah

because the teams are expensive I mean they're not they're not they don't give them three different it's been nice that the community over the years has worked with us you're definitely heading in the right direction thank you can you start with the positive [Laughter]

efficiency main Grant lighting for discussion yeah there's a bunch of paperwork yeah so let's get organized okay [Music] this right here yeah that's horrible rundown Grant work was you applied through a grant at work state of Maine efficiency meeting and you get a uh you got to use one of their qualified contractors if you're going to do it so I got in touch with Enterprise electric bill there in Lisbon and God by the name Don Ron did what I asked him to do is just to look at four buildings the town office Eureka fire station and public works and I said just give me an estimate on what it's going to cost to switch over to LED in this program so he did his audit so you have those in front of you four of them so you've got his work estimate this is this is efficiency main sorry this is

Enterprise Electric's work estimate to do the job okay so that's important to look at and then I've given you a summary of what it's gonna what the cost is to do this if we if you choose to go this route all right so that's important so basically what happens is he does his audit and he submits it to Efficiency Maine then efficiency main does their little calculations and the biggest calculation difference that you're going to see is what Efficiency Maine on that back page right here on all of them the biggest difference is going to be the labor cost because what happened what happens is you've got someone from Efficiency Maine estimating what it's going to cost to do the lights well they're not electricians okay so you have to look at the the worksheet because they're very different they're very different so what we're going to use from efficiency main is the incentive that we're getting back

all right so look at your look at the summary because you've got four sheets look at this summary this is what you need to be looking at the total project cost estimate estimate town office is eighteen thousand three twenty three the estimated incentive that we're going to get back is 3036 so the total cost of

the town is fifteen thousand two eighty seven the annual estimated energy cost savings is 1770. so by switching over that's what they're estimating we're going to save and by the cost that's just based on um the lights turns kilowatt hours strictly kilowatt hours Yeah by switching over to LED lights do they take into account shutting off 24 hours no no no this is basically switching over from one language operating as yeah

a 36 Cent a kilowatts so you can look at all of these things but it's all summarized right here in this ship for you Jerry I just had a quick question um someone is talking about the estimated savings and estimate estimages did they tell you what factor they use to accommodate for increased electrical prices moving

faster than they anticipated your if we turn on investment decreases because your savings is Multiplied in the future yeah if you run the same light it's kind of decreasing but if it costs more money to use it because kilowatt hour expenses are going on will the price of per kilowatt hour so if it's costing you 20 cents and then next year it goes up to 60 cents you're now getting even more savings if it's not a linear increase in expected costs

foreign so these so it's all laid out the last one I did it just for the whole town . the incentive we get back is twelve thousand six total estimated cost is 60 year of seventy four hundred dollars and electricity cost so that's kind of these are all estimated

if this is something you want to do and I'll need action tonight because if we don't sign this for them tomorrow where uh so the application had to be in but anybody first we got it in they got it back needs to be signed for them tomorrow and the project has to be completed by February 28th

where's the money come from yeah the only place you can take it from this capital that's what I mean it's a capital Improvement right CIP in place so you could how do we how do we navigate this without bypassing CIP because you have the authority just to authorize to spend money out of capital without going to Country because it's already in capital you already have the funds in capital Capital today wow depending on what fun you're looking at if you're looking at the

he's got this move because I just got to say but he's got 310. so you're talking about the result of Reserve accounts that are in place right now for Public Works town hall or whatever Municipal Municipal fires we set aside last year

at town meeting and it added to the pool right so yeah these are your capital reserve balances so the only way you can fund this if that's what you choose customers capital raise it the next year we have to go through this process again this is a great opportunity yeah it's now or never yeah I mean you can take a chance and maybe they'll do it again someday well maybe not I don't are we now over the population limit that was no is it this one this was a Town's population 5 000 or less how many years has that been going on I've only known about Efficiency Maine since I've been here I just asked because every every town I've ever remodeled a building or remodel their restaurant if I update two LEDs and so forth I get a check back

between private sector and municipality but it's definitely a thing that's occurred you know many years again deadline to apply was August 31st deadline to finish the Project's February 28th discussion Joe if you'd like to thank you yeah so I'll make a motion we go forward with the expenditure to improve the efficiency of our Lighting on all four buildings

[Music] operating municipalities to think about the short term because that's where it's cost Savings in the future that there's benefits to taking advantage of grant opportunities especially if they're limiting their time and potentially limited Limited in scope you know threshold of a certain amount of people in town that can change we've talked a lot about growing communities and stuff like that so I think it'd be wise to consider this so we can capture some of the those Grant dollars um the way I think of Grants is it's all coming from either a state or federal agency everyone already paid the taxes to generate those funds so the more you can bring back into your own Community the better and with increasing electrical costs

um I think it's a good idea to do what we can to save on electricity and in my experience labor costs for work like this never go down so evaluating it next year the year after the year after I don't see it becoming a cheaper uh option

if the if the labor cost goes up will our incentive also go on the incentive stays the same and that's my experience with a lot of Grants is that the incentive changes a lot slower than labor costs so where your incentive might cover it be designed to cover let's say 25 percent if labor is going up they're not immediately adjusting those incentives to match the increase in labor costs so

over the years well I've never seen one this is this is a fairly large amount of money so almost every time whether it's a new bridge or something of that nature we need to be a plan ahead and brought it to the town we're not going to make a decision but this was nine thousand dollars no problem but this is a this is a this is a lot of money in the back of we're not even Consulting CIP on this for the committee excuse me um it wouldn't it wouldn't sit right up to me at the counter that I know often we've heard from previous iterations of board two that we are elected to make decisions that need to be made in timely manner so like this is our role there to capture these sorts of things I'm not sure but it sounds like it's not really a timely manner when you're under the gun I mean by definition under the gun is timely they evolve by definition we're we're actually past what right so that's why I'm saying

these opportunities I mean we don't have the opportunity to say let's vote on this in April because then the Grant's gone you can't say that but uh he said that this grant is expired we can hope that it gets re-evaluated an efficiency main offers a lot of different grants throughout I get that back of the matter is look at the dollar amount we don't even have any consultation of where these funds should be taken from from the cfp from the community

we also look at where the money is didn't consider Arthur in our decision making this past year but it is our role of a work to make sure that when we we say Grant approval or a recommendation that that there's monies available that it that makes sense from a monetary perspective or anything you're not setting a budget right what we're looking at the schedule looking at all the projects so this is another project to me right on the CI being CIP yeah

project number five right we got five which one has the higher ranking rank it does this rank do we save 12 668 on this project but yet we're going to save a hundred thousand dollars on another project that comes versus that one is more it's going to rate me more so when it comes time to voting this may not get voted in because you know a small amount of savings versions a large amount of the next project so I'm having a little problem with my overall cost I I agree with Rich and some of the guys that that is a smaller number it might be easier to swallow and I'm trying to justify it in my mind on whether you know taking 10 11 500 from the public work taken from all separate accounts is that a big thing

the larger number is the problem you know that's up to you know when you're talking about converting the whole place over there agree it's a savings person so um just keep in mind when the budget when they rank the projects we don't even know what we're going to put in the for Capital until the operating budget is done then whatever's left you sort of you go down and you pick one two or three and a three but you're over budget you know you know too so right so that gets done at the selective level not at the CRP but we know but we we But ultimately cfp's advisory can disagree right

what would be your uh suggestion for us to pay for this and how would you divide it I would say each building I would take fire out of fire Capital I'd take public works out of Public Works capital and I would take the Eureka town a lot of things and I know sometimes it's hard to forecast but with that damper anything of any of your project uh excuse me your department said have maybe forecasted that money for during the next year

I'm sorry Josh like I said um I'll just I'll just give you the numbers um [Music] supply has 134 000 306 in it right now reserve and he's like for 25 000 going to where I was I my comment was going to be I think this is an important issue and the money saving I mean this talks about you know if everything stays the way it is 8.22 years and it'll be paid off in savings which is significant my issue is as a town we have historically not put money into these capital reserve accounts that is costing us money every year we pay interest on these projects last year I advocated for putting money into the capital reserve accounts it got shot down um you know people complain about their taxes but we're paying interest instead of putting money in and the interest is costing us money in the long run um and if these were public safety issues I would be all over it and I would tell Rich and Joe I I understand what you're saying but

this is Public Safety and I it has to be done to be a different discussion um I think it could be I would almost consider Public Safety for this building because I mean look outside that's almost Pitch Black it's not safe you come here middle of the night and you know you're going to miss a turn because there's no lights out

I need to know more I don't know what the expected expenditures are next year what uh what we're looking for um you know what the capital I don't have the I I don't remember I'll talk about it and that's fine you're not going to hurt my feelings don't you know you say no ain't doing this you don't have mine I'm just bringing you a grand opportunity for you to even say yeah let's do it on okay I'm not saying I would say another word I'm just saying historically for pulse it was over five thousand or something like that these things are usually reviewed um I wasn't expecting them quite frankly that you know

when I saw that number I was like oh that's that's a pretty good size numbers we got to make a Town commitment on in terms of without knowing what the future projects are you know when money wasn't saved in the past we were floating two percent interest rates three percent interest rates thing like that but now that we're creeping into that 8 9 10 11 depending on what you're borrowing for it's a completely different ball game and capitals

more so and so I mean would you would you consider under these I mean hearing about the election issue and I'm going to be in November up here at midnight okay I will admit that those were the two I mean I don't think the the fire station or Public Public Works garage or public safety issues oh I wish they were here to tell me I was wrong or I'm not wrong whatever but but you know the Eureka Center maybe because they're that is there is public there um this is I think this is a more of a grant for efficiency than anything same at seven four hundred a year in electric bills yeah if you don't save that now you're not going to submit you're not ever going to save it matter of fact you probably spend more it's because it pictures across keeps it only so that was my appointment right so it's just more of do you want to run more efficient or not I guess and I I don't control the timing of the grand

or any of that so I think everybody wants to run more efficient I think that's right two in the bush like we know that this is a time that this can be done at 18 discount and es efficiency main has been around for a long time sometimes they've done rebates on things that they don't do rebates on anymore and vice versa so we don't know that that's going to be there next year we can hope that maybe they can we can also say let's hold off for three years because maybe they'll do a hundred percent reimbursement in the future just based on my experience electricity goes up at least over the last five years has increased annually a lot more than expected and if we have a set kilowatt hours that we're utilizing then we use our electric we use these uh

if that per unit price of electricity increases 10 15 20 percent um that's just increasing our return on investment I don't know if anybody thinks that this is not fair and so I'm not saying I mean the amount of money yeah how we do it without typically unless it's an emergent situation and then I think that the added benefit not just of the decrease in electrical use the benefit of increased lighting like we said out here like we said with the election it's just builds a stronger case for it understand I understand it's sixty thousand dollars is not nothing you know we need to be smart on our expenditures but if we have it available and it sounds like Jerry's saying that there's it doesn't sound like we have a major impact on the there's Capital funds for each department if it came out of there I think it's a wise use of dollars so this doesn't go out for bid so what if well I mean in a bit well you've got to get a price

of fifty thousand dollars because this you have to do it or no like forget the grade if I have to use the efficiency Maine's qualified contractor right right but if I go up a bit and just get a quote for somebody to switch us over to LED what's the price without the grant forget the ground well I'm assuming it's going to come in under if it's a competitive election s funny that you had to go to one of their qualified people that's what most yeah it is how it works but there are more than just one right right there is that was my point with the five thousand typically anything over that amount we have that multiple bid blah blah blah you know the rules tried to do it they couldn't even get anybody to come do their audit

doing the work and I'm the messenger I'm just giving you the information that's that's you guys have a tougher job than I do really another I wouldn't say that well so if this my question didn't for you Jerry and you kind of answered it earlier then is what if we're taking the sixty thousand dollars in spending it and what you're saying where we're taking it from it's not going to have an impact on their those department heads plans for next year it sounds like whether we take it or not barring any sort of emergency none of those departments are trying to access these funds next year oh yeah they'll be they'll be coming up for other or enough to off enough to make it so that they'd have to make those choices about this or that

no they're gonna they're gonna put their request in for what based on their equipment schedules are they readily available I thought some of those were laid out yeah they are is that something but they haven't been run through the capital committee

if it's a timing thing in a funny thing I don't know that's this is a decision for the board it's an opportunity to save on your own what is your suggestion um I would I would do it because it's not it's like Joe said it's not going to get any cheaper and no no questions but could you just give us an outline of how you would do it like how you would disseminate would you take it out of each I think this Capital yeah and go from there and just say hey we're going to decrease these numbers so irregardless if we think that Capital fund might be underfunded at the counter time I'm just asking underfunded for a while well we don't know that's the problem anything whatever comes up next the trucks going in for eign

thinking that right I mean if you want to treat this as like a capital project you got to put it to bed there's no time for it can't do it if it's not an emergency how do you not treat it as a capital project that's my biggest question

so how do you not treat it as a capital project you have to cheer your next account just like you would the shingles on the Union Church in church you can make an argument it's an emergency if they're falling off and there's leakings so it seems to me just last meeting we got shown that there is plenty of time for the boards expended spent money without going through the whole process and that we have that authority too so explain why whether we have that well no it's not laid out that we can only spend the money if it's life safety issue we clarified that last week no that's fine that's not the point it's measures in place for Capital if we're saying this is simply just a capital purchase we're bypassing the system that's put into place that's all I'm saying well yeah are we inviting or bypassing it to take advantage of the grant and we have this sounds and don't don't pull the trigger if it

really comes down to that I wish it was upset something I'd love to take it I mean that's just a bad way to put it we'd all would love to take we're just asking is it doing the right thing since it's not it is a capital project and it's not an emergent situation but right um didn't vet it the boards didn't bet it Etc that's all I'm asking I mean you've got it through the capital project you just won't get the incentive for the grant that's all you can do it that way

is saying is we totally have the authority to do this and what you're saying is we're saying right I agree we have the argument right so let me finish please and you understand I agree we have the authority but I just don't think it's a it's a it's different than the process we normally follow is what you're saying

in part because this is a limited time opportunity so I guess the question isn't are we allowed to do this or not it's do we want to do for us so and that's where I'm just advocating I think we should do it with also I also like when you operate on someone like this I like everything that has the straight face test meaning hey we didn't we did this because hey we you know we had nine lights out and it was this and it was that and it was a public safety issue this is more of we're defining that it's just just Capital Improvements it's a cost saving measure so we're running a tight budget we talked about we have limited cash flow this helps decrease the expenditure right but what I'm saying is that there's more than just oh this is just a project we want to do it's in it's improving app buildings it's improving our efficiency it's saving money it's a emerging Grant opportunity what do we do that's a

capital Improvement that doesn't improve something right and that's my point so saying that has to pass some other threshold in order to be approved now it doesn't seem like that passes a straight face to test as much to me it's a capital Improvement no matter how you look at it right and I'm saying I think we should do it okay because of the cost savings and it also improves so lighting and things of that nature helps us more with the voting booths and all that so I think that there's plenty of Merit to it

I have a question just and my guess is you're not going to know Jerry what I'm going to ask you um these outdoor wall packs at the Eureka Center it says there's three of them are those the ones that are already there are they are are they already existing maybe new yeah they're gonna have to run the electricity up a wall and do it

comfortable find a Happy New Year because it still doesn't really hold what I was trying to say but you know if we if we maybe did some of it to take advantage of it in terms of the telephone five thousand dollars Hot Pocket

yeah you're right don't confuse me it's a reimbursement right so we'll have to pay it all up front and then once I get the invoices and then we get about 25 000. that's correct yes Center outside but we could definitely I could I have no problem I have no problem with this one I can't really speak to the fire stations because they turn the lights on and it looks like Christmas silver so the amount of savings for each of these items is not equally distributed it's not 17 across the board so if you look at the map that we're getting reimbursed for the fire station versus for getting reimbursed proportionally for the town hall um it seems like a couple of these bigger ticket items could potentially actually be a larger proportional savings so that's just something to keep in mind do we want to spend more and save proportionally more spend less and say proportionately less I'm just looking at the numbers I could

have done my math wrong no I think you're right it's probably because of the usage right well it probably has to do with the nature of the grid if there's new features they might reimburse at a higher rate versus people just replacing old features

they're all about efficiency fine less expensive than opportunity to save money our department heads with are supportive of it pound staff is supportive of it um and it sounds like we have the capital available so to me it seems like I understand that there's a preferred system but in order to capture these cost savings for a long-term benefit that will probably see an increased Roi anyways because of increasing electricity costs I think it's just important to capture as much of that savings as we can when we can that's my opinion

this section B to summary of project Financial relation to the fire department this is a total project cost is eleven thousand seven fifties but we have listed 31 000. that's right is that the sheet because he was saying that this is your admissions

estimate you can't go with efficiency foot step ladder or a bucket chart Grants someone who's an accountant somewhere comes up with what they think is the image this thing should cost and then the contractor says no way you know because if you just look at the efficiency main numbers is a no-brainer so I'm like wow this is like awesome so then when I talk to your electricity

quite honest to change out the lights the efficiency main does the estimate estimate Center and they work together oh I get it he's the one man he's the one that gave all the and a nation to efficiency made anything interesting did they recalculate after they give the foot so these These are done prior to them

recalculate after he provides that efficiency mean has a set number for each one of these line items that they included so the LED pole mounted street light 100 watt to 250 watt they're saying if we get two they'll give us 988 I bet you that's a set number whatever that is divided by two I bet you they don't have a based off of a percentage

project solar on my roof to save money and electricity costs went up so much that return on investment went from like 12 years to nine years in the matter of a year so rooftop my thoughts for lighting a town hall fire station community works keep in mind it is an estimate

we tend to go the light up more don't most estimates come in no it's usually well not really because I mean if he rips into that Eureka wall and there's another problem we're gonna we're gonna have to fix it I mean that's what happens when you start doing so I just wanted to put out it's an estimate and I don't want anyone to think that I said that was that was exactly going to be the problem I get what you're saying but we traditionally nothing right there's a big well it could go from X to one well right but this really is a bit by a qualified so I have our pre like with the say the Union Church those estimates came out to the exact dollar amount of what they've submitted regardless of what they found when they were doing it so you pull up the flooring you realize you need to do some for it we just said no this is right when that's the same difference if you have an estimate you get a submit it

work order change so the problem here is typically when you have an order of this town in terms of the kind of policy it has to go is that a policy or practice it's a policy because it sounds like sometimes we're referring to practice so just listen to what I'm saying it's if it's over x amount of dollars for policy it's supposed to go out today well then so but if Jerry's telling us we are allowed to vote to distribute whatever you want I'm just telling you that's that's an actual pulse so that begs your previous question though because Jerry's telling us that we are allowed to expend these and you're saying you want to violate our policy you are allowed but you're saying that if we vote for now it would violate up oh there isn't there really is no policy where where operating under title 38 um right so when when

the voters vote to put money in capital you are the trustees of that money money so you can authorize that money in a meeting like this all day long when there's been big purchases like a truck you have gone to town meeting and call them both that's what you do technically you don't have to do that but we also send it out to thank you now right but in a great and it's an enormous if this was a project like you like we weren't going after the grant we would go out we would go out to bed but in order to get the grant money and the incentives you got to go with one of their qualified contractors I mean I I understand what you're saying I don't think it's an issue I think Jerry's correct

do we think this is a good use of capital funds or not right right and to me information right for me is an issue what sort of additional information would you want well I'd like to know you know what other funds are going to be extended or sought to be extended where that's going to leave us what the um plan I know is it I think we're done paying the fire truck after this year or next year

like 700 something thousand dollars is coming off uh what's the next I can go get the thing I don't think it's that much but we have we are getting one has fallen off I don't have it memorized but I can go get it and when when are we uh what are we looking at the next purchase um to me and I think I've made this clear for a long time I think that you know we need to put money in these capital accounts partially for things like this but also because putting money there is going to save us you know from having to borrow and when we borrow we pay this money and the interest and it's costing us money by not paying it up front right and I understand that so those are concerns concerns I have um but if the money is put there for us to help make these expenditures and we're meeting met with an opportunity where we can make an improvement that it's 18 discount I think that that's where partly we come in and say okay

this is something that we can always benefit from we might always want to do we're always looking to decrease costs and this is a time where we can do it steeply discounted and we don't know what the future is going to look like except we don't know that it's an 18 discount because what if something happens right and this is any Capital Improvement project except if you pull the roof off Eureka and it's severely water damaged and you now got to replace all the wood underneath before you put the roof back you can run into the same thing I'm not arguing with you and I think that this has a better chance of being close to budget if some of it's just replacing existing fake features versus a project that's tearing something completely apart and bringing it down to Bunsen and building packs right I just think I understand your concerns but I think that this is a wise use because of those concerns

there's all kinds of philosophical money in the reserves is a fantastic idea and I think in part so you have a man to take advantage of situations if you didn't have them the philosophical on the board of why you have reserves or you're building money to buy things I don't I don't I don't know that it's I get out of borrower you know it depends obviously on Market time right you don't know what interest rates are going to be in the past it's not good to tax people to get a bunch of money that's going to sit in the account and make half a point nowadays and you're making five six percent on some of these accounts it's about decision it's like do you want to take advantage of it or what not or roll the dice and maybe it comes up again and he knows it things yeah I know I mean I think I think hindsight is like we could have sent maybe a testament out to the vet committee and

need to streamline the thought process like yeah it just well you're dependent on other contractors to do their work get it back to me work with efficiency I mean I mean I don't know five months but do their job and get it back and give it to efficiency man it's it's no Gary I'm not Multiverse it's just like like project we just finished we got a huge I mean usually when they do math projects there's some in excess of 50 of the coverage still even though we have the money in the coffers you still of course

if you move the question we have to vote on moving the question we could just we could just go into [Music] technically Roberts if you call the question you have to vote on calling the question but I don't think we have any more conversation so

we have a motion on the table here approve the work estimate in front of us from Enterprise electric for picking a deficiency made lighting Town Hall fire station Community Center Public Works for a total of 73 547 dollars Grant payback from Efficiency Maine of twelve thousand six hundred eighty eight dollars uh pocket for the town would be 60 859 dollars

it I would I would amend that motion to say it because out of pocket at 73 and then we're reimbursed so it's not just moving to approve sixty thousand so I would say I would mean the emotion say to prove 73 547 knowing that twelve

thousand six yeah I was just reading off the page so yeah motion on the table made from Efficiency Maine of twelve thousand six hundred eighty eight to do the out-of-lock a total of sixty thousand eight hundred fifty nine for the town foreign favor all opposed

[Music] with one of them if not all of them I was gonna say I do have I do have enough time to discuss I do think you know for example you know the fire Stitch granted that might not be the biggest but it's definitely from a percentage standpoint biggest return some of these are not even 10 times 16 and 0.5 percent return and fire

station is 20 20 oil change maybe 10 is 13 and a half percent Public Works was uh 12 return [Music] what's the uh Roi on those then so fire station six years and then public I mean my thought process is if we're not if we don't have the appetite to approve all of it to only look at the percentage rates but also use by the public so we know that we'd have elections over Eureka we know that the lighting's an issue we know that there's it's about Pitch Black out here so I would Advocate at that point maybe looking at the Town Hall in Eureka is if we're only going to approve too

but I mean looking at how do you means as far as the I'm not sure going to the public and saying hey we did this because from the fire from the fire perspective you know it's a 31 000 job when I say 100 with a community center you know it's it's a ten thousand dollar or ten thousand eight yeah I mean I get them for all of them um but where I'm saying if we're worried about appeasing the community there could be more appetite for the project that more members of the community may feel that they directly benefit from so you have a lot of people using Eureka for Scouts and voting and things of that nature so that's why I'm just we're just in a discussion here so that's where I'm coming yeah I get what you're saying but I gladly wrote on it all again all right it's hard to it's hard to justify man

change some light bulbs up here instead of these big ones there's some white ones if you're going to add polls is it what does that prayer I mean I guess the lighting design is gonna do everything well that's outside the scope of writing this and I guess the other thing I'm operating under the um assumption that the contractor would want to come back for a subset of this if you know if we're unlisted talents that have other larger projects and we're saying yeah come back and do half of it we're not necessarily even sure that they'll say it's worth it for them at that point so yeah the thing I have about the Eureka Center is that I thought we were going to have a little more assessment of using that on board might be more advantageous to look at that when we actually maybe do some other upgrades to that building if we need to

upgrades take place upgrades like that are going to hit the table we would be able to do that at a discounted rate I don't I don't know right and that kind of goes back to my bird in the hands better than doing the bush yeah I mean again

like what Jerry was saying with the outdated part is that you have to use a qualified contractor so I guess in theory could have asked multiple qualified contractors but you know sometimes time is the limiting factor there time here

I didn't I didn't worry about it when I was where I spoke when I got here I know there were some people that were upon applying for it so I apply with the subject yeah I would move that we approve the community center in town hall or or ask the electrical contractor to consider that second only do the town hall and the community center any further discussion they see my previous comments no the only thing that would comment is the reason why you know is the savings isn't the significance

it's more of a public safety issue that's to me I [Music] that building over I to me it's public safety and especially in the winter in Canada to Rich's Point like he says the fire station looks like it's split up like a Christmas tree

drive by that and there are people from the community using it I've used it it's poorly lit outside all right that motion carries that's during the fire station and the public uh no I'm sorry nope let the record show the Town Hall in the community center they were out not in oh God if you're anything like me by the time I've written notes down yeah I can't even decipher about the hiring all right

order appeals often unless you're object is very uh foreign Bud filbert the Third 21 Sunset Lane and an alternate for the tired okay I move that we have appointed Mr Philbrook to be an alternate on the board of appeals second discussion nice this evening all right thank you all right all in favor motion Gary Mr filbert thank you so much for joining the seals board yes

okay management report all right all right we'll do the uh we'll see so you got the uh letter email Lois has resigned from being the chair or yeah so when that happens and they can't choose a chair one thing that it would happen even in this

and that's how folks want to do chair there's no meeting if there's no meeting there's no decisions are there two Vice chairs who will operate in place of the chair when the chairs well I think so I guess my question there is what if one of the two people who doesn't want it gets their name drawn like well none of them want right then you know I my position coming in was that we do nothing and that they need to they found it important enough to step up and apply to be on the board to serve the board if they can't step up and do it then they should resign because clearly we're not having new people apply and if it's out of stalemate then we'll have to figure out a way to distribute the duties of that committee to another committee or committees yeah

some decisions coming up in regards to one of the historic buildings in town I'm not sure if any others have uh anything that we need to address right now but I would um you know most of the structures or properties in town are under the hospice of ordinances so having the ordinances updated they're clearly defined what uh what we do with historic properties when they come before the planning board it's very advantageous for us I know that we we talked about updating those ordinances but that would be a route where you know update the ordinances if it's very clear to the general public of what to do with a property when it comes across as being operated and or anything nearby let's say and that's a clear decline as to what's going on with that property then you don't really need an overarching body to govern that if the planting void has very clear Direction via the ordinances so I'm kind of I'm kind of there too that

we you know get get folks to step up and and do the work we've we've asked we've asked them to do when I say tasks because the Committees are passed by the select board to do a job order and that needs to be involved and it can't be followed then yes we've pulled back those responsibilities and divvy them up in a way that you know we can cheat

state statute or town statutes and ordinances and leave it at that for now until a committee wants to be formed form the older part of that decision process I don't think there's any ill will by anybody in regards to you know we like the historic buildings we think they need to served I think there's a lot that goes into historic properties that needs to be needs to be paid but yeah we really everybody needs to step up to the plate so in other words what you're suggesting is that if the committee doesn't want to step up to the in the provide the chair then until they do that we'll distribute those duties to elsewhere throughout the town well I don't know if we can distribute it would be changing right or who doesn't change the ordinance so more or less if they're not gonna do their job they get it we gotta wait for them to realistically they're making referrals to the code enforcement officer about

violations they're supposed to when that well help raise money with people are trying to do those repairs so I'm gonna I'm asking George to come to the next meeting that do they have a meeting prior to that cool no and that's my point like so as far as like an answer from us

specifically what the ordinance is yeah and we'll just keep it moving but with that said if there is something that quote unquote like a planning board would need direction from when they just refer to the planner to get their information yeah so we can still function as a government and everybody there's not going to be subdivisions that are on hold because of these this group's not okay no and I think we can George is more than happy to come in so what you're saying like if someone's got something planned that's near within the historic district that they would normally have to comment on that would defer to George this

if they don't have a chair if we have the corporate point of someone's chair they don't want to I mean they've all made it clear they don't want to do it according to that email uh so what what could what's going on and say hey can someone step up please so we can find a replacement somebody's willing to do it because it just seems weird to draw a team out of people who say they don't want to do it like you're going to say you're in the chair now you have to do it sounds like we draw the next name and then we draw the next name and then you can just ask but then you resign just set it up this is what's happening unless someone steps up well I want you to you oh yeah that's fine and then when you hear from George and then you then I'll take not that I'm not taking directions

a a public discussion everyone where we might go if given that having to make that decision so yeah true and from George and then if there's anything in accordingly yeah okay a plan yeah sure Georgia yeah to read the first sentence of this

municipal center and it says I am pleased to announce that Durham has been selected as the Supreme first place winner of the 2023 annual report conference in the 2500 to 4 5 000 population category so I know a report we did a good job at it it is

exciting should we frame one and put it on the wall I mean we're gonna get a frame collectors items now like well they work hard on it though you know to be recognized it's pretty that's awesome that's really awesome they're actually a little self autographed copies that's really cool because it's a couple Awards terms this year between that and the plan of the year and you know things like you know doing good stuff for example we have a good manager yeah I was it had to do it

Kimberly did and Jessica nice work nice work Jerry on that play advantage of a little light in the parking lot when Jerry leaves yeah all the latest news coming out Friday that's been can we end all meetings on boards yeah that would be great so number eight is someone important I don't know if you have anything so I'm gonna have like I said I'm gonna put George on them

me yeah when we when I do the agenda for you folks it doesn't happen until a few days after this meeting so I'm not going to be here so I don't know really what's what might come up I don't know if there's anything that you want to discuss because I'm going to have to agenda together tomorrow and Thursday so she'll have it ready for the next week and she can add to it if you have to but if you have anything to discuss time to if you know right now when's CIP starting when I get back oh I

think the 16th I've been in uh I've been reading with Paul okay well I'm not gonna be here so I'm not gonna editing for October 10th two years to get this first time went along other old business George [Music] I'm gonna do another one

yeah and there's definitely they had a bunch of stuff go I know they're having a few of them I know that's been having a meeting to discuss how they've done on that yeah they have a 10-6 meeting here on our upcoming meetings so right maybe they want to maybe maybe have John come in along with George yeah George is on vacation this week so it will be right right but I'm saying have them come in on that beat both of them all right so okay just just in case we have questions that cross over the boat yes absolutely and they have a meeting coming all the pets have a meeting coming up to discuss that's what I mean yeah that's what I'm saying they're all yeah okay

the first meeting that we tried to do with this really didn't work out so we're going to move October 23rd list all right continue to take my video of the trash cans on the sticker where I put it just happened to happen hey we're almost done let's talk yeah so all right so uh consent agenda um to accept the consented gender second

all right all day okay all right that's unanimous passes Central agenda upcoming meetings select Point meeting on 10 10 and 10 24. I can't believe we're in October here at the town office and uh planning board meeting as I said a little earlier on 10-6 October 6th uh do we need Executive

session this evening uh very good all right no objectives do I have a motion to adjourn second Josh