TranscriptSelect Board Meeting ~ Budget 2016

his sheets. Y I just want to make sure that they were the same set of numbers. I'm a little like I'm a couple dollars off and I think that it's rounding. So shoe your sheets. These ones right here. Yeah. And they actually, you know, it it's up to you guys, but they actually offer a better breakdown of, you know, like instead of just saying building maintenance or equipment maintenance, it shows you all the different areas.

When we actually go to adjust the numbers, we'll adjust on this sheet on this sheet and so on. But this gives you the the backup information basically for everything. So adjust the numbers. [laughter] foot. I didn't say which way.

Oh, all right. Okay. Yeah, I can buy into that. [laughter] Yeah, you could probably guess where you go, but yeah. Yeah, I didn't say. Yes. start? At the top. At the top. Okay. Operating budget or uh that I don't think you have

I don't have the capital budget yet. No, I didn't actually submit a capital plan. I submitted a cover sheet that breaks down what we'd like to do. And I didn't want to punch numbers in there and try to make it work so I could display it until we had our discussion. And then if that's good with you, I'll submit numbers based on, well, no, this is the direction I put down on paper on this cover sheet the projects that we'd like to do that would impact.

Right. The only other thing that I thought we've gotten in the past on the capital plan was that it indicates any revenue into [snorts] the department and I didn't see [clears throat] any I didn't see revenue anywhere on

Yeah, it uh um the capital plan does demonstrate both revenue and expenses. It uh I have the sheet here. Revenues generated were 62,000 actually. Well, let's see here. I'm trying to remember. You got to subtract from the money going in. You got to subtract 40. So I think it was right around 62,000. Sounds right.

Thank you. [laughter] 62,75923. [clears throat] How much of that was from receipts for uh like Yeah, actually rescue revenues. I've reported you about to you about some of our calls last year being right off the charts and stuff like that. It uh our call volume I shouldn't say it was off the charts. It was actually came back to more near normal what we had been running for like two or three years straight. It had been progressively declining. [clears throat] This last year, 2015, call volume went back up to pretty much where it had been before. We've been just right around the vitamin stage, a call a day on an average. And it uh I think last year when I get it all put together and put in the town report, it's actually going to come out to slightly over a call a day. So,

not one every day, but [clears throat] um but anyways, um start with the operating budget and the labor lines. It uh that's page one. Which one is everybody looking at? Mine? I'm I'm I'm I've got my hand in both of them. So,

y it'll be the same, right? It will. The numbers should be the same, but the bottom line is different. Mine breaks it down a little bit more in depth, but you're on page one, correct? Yep. Page one. If you look at the label line on mine,

it actually breaks it down into what, four categories. It uh hot time it uh and actually on any of the label line, what you'll find is I increased it 2%. Um, the chief's pay, same thing. It's a 2% increase, but I believe you said there were 53 pay periods this year,

right? Yep. So, it's 2% and then a week added to it for the chief's pay, but that's the only one that's really impacted based on a weekly pay deal. Um but anyways, all the pays I changed them based on 2%. The part-time um [clears throat] that represents a 2% pay increase on the individuals. We talked about utilizing some of the part-time to do some of the equipment maintenance. I didn't move any of those costs from equipment maintenance to payroll. I left them under equipment maintenance because I have to get the equipment maintenance done. Um, so I don't want to commit that it should be a labor item. Unless you guys are ready to commit it should be a labor item. I I just assume see how it works and see if we can make it work and stuff and and then switch it out that way. We can still where it's not line item. It's bottom line. We still have that freedom of movement within the budget. But it's up

to you guys. I didn't move that over to the part-time stuff. So, I didn't move any extra time in there to cover Mike doing any of that maintenance work on the apparatus. Um, but those that is increased 2%. Chief's pay the yeah, chief's pay is 2% plus the week added on for the 53 pay periods. Deputy chiefs, the stipens, that's a change of 2%. Again, the hourly rates um is actually based on

what we expended last year. here and then 2% above that. Actually, I think hourly rates, I'm sorry, I went 3% just to cover increases and call volume and things like that. So, the the deputies is 3%, not two. No, the deputies are 2%.

2%. Okay. Yeah. [clears throat] number is based on what roof gave me. I think I calculated it correctly. Um that's for me the retirement that pertains because actually I think it just listed as FIRE and Main State retirement. Uh mine actually break down the retirement that 361054. [clears throat] It may be off a little uh pretty close because there's actually what uh two or three steps in the course of next year. I think you represent

until the 1st of July it's it's 5.6 6% and then after the 1st of July it's 6 and a half%. So it goes up to actually what what FIRE really is. So rather than trying to break it down, I actually think what I did was do 6% or 6.1%. I'd have to look at my what I did, but I didn't break it down into this many pay weeks in this section and this many pays in this section. I took an average of the two percentages and I think I'd hit 6.1% on the pay to come up with that rather than doing the 5.5 and the 6.5. That should work.

It fer. That's on all the other labor line. It uh [cough] there is no FER on the chief's pay. At the Medicare, that's on all the payroll items. It's percentage uh based on all the payroll items. The insurance is the supplemental, for lack of a better way to f phrase it, supplemental work, comp that we have on the people over there. that to cover them when they're performing duties that workers comp don't does not necessarily cover uh white bill that uh budgeted 5280. We

came out pretty close to it and it I would assume that [clears throat] I would I would assume white bills are going to be stable or perhaps even go down a little. So I left that at 5280. propane um [clears throat and sighs] consumption was down over the what we estimated the previous year. Cost was down over what we estimated and actually we're having a mild winner. So,

are we on contract still or are we now on rack? We're on contract. It's with everybody. It was town building contract. We're we're cash rack right now, which which is probably okay right now, but right. Yeah. And the dollar [clears throat] 80 is uh pretty sure that was an exact number from our last year. It uh and the building maintenance it uh as you can see building maintenance the building maintenance last year we kind of that one got beat up bad and that uh was because we have a phase converter for our breathing air compressor over there and the phase converter is actually probably the biggest thing [cough] building [clears throat] maintenance up there like it was. So, building maintenance actually represents uh a couple hundred increase in the building maintenance line. Some of the items within the building maintenance line I reduce. Some of them I increase slightly based on what I thought we were

going to see. Um like the water, we did the water this year. Next year I'll have the sewer. You have sewer. How often do you have the sewer done? Try to alternate. So, every other every other one year and do the septic the next year.

You're getting a thousand gallon tank pumped every other year. I'm not even sure how big our tank is to be honest. Thousand gallons. I'm just saying my house is 1,000 gallons. I get mine pumped every three to four years. I mean, normal.

How much you get yours done, Keith? Every other year, every four or five years? Well, you got a whole house full, right? I mean, you might be able to save yourself if you just stretch it out three, another, you know, a couple hundred bucks there. I guess be done every year. You got a lot of business over there. There's no

I do mine every two years. It uh I actually think if you check with the septic guy, he's going to tell you you should have it done every two years. I realize he's my business. Jason told me every two years. I think mine's every it's every two. I think I have stretched it three, but I think it's every two. I do I do it for business. I do it for life.

That is entirely up to the board. it uh to me to me 200 $300 that invested into pumping the septic system to me that's pretty cheap investment versus replacing the septic system. I'll check on that. The only thing is if you don't pump it the solids getting the fields your fields going get re [clears throat]

that's a very small field too. Very small field. Hey that's what I do for a total work. So, I'll check on for you. [laughter] that was the one that was really up there and that was because some of the repairs that we ended up doing to rescue um and uh engine 22. It uh [clears throat] but anyways, it primarily in that one line. Some of the other lines I actually cut um trying to make it come out as close as I possibly could. And uh so anyways, equipment maintenance. As I said, I didn't take anything out for having Mike [snorts] do the equipment apparatus maintenance. However, uh I do recommend we go down that path, but I do think we should leave the money here because I have to have we have to have the maintenance done one way or the other. If we can make it work so we hire him and use the money under the labor line, then that's great because I think we'll actually save money if we do that. it. Uh but

anyways, that represents a uh $2,300 increase. However, it's actually uh about $2,000, $2,100 less than what we ended up spending last year. Can I just back you up just once on the on the building maintenance and the doors? What What's the maintenance for the doors for 500? What what kind

Last year? Doors we ended up placing the overheads? Yeah, it's the overhead doors, having them come in and work on the overhead doors, and then if we end up having issues with one of them, getting the issues addressed at last year, the $860 expenditure, I think, was a top panel, wasn't it?

No, the Well, it was the bottom. I'm getting run into or what's happening? Do them not wearing out or the the top panels, especially because of the weight of the door, eventually sag, number one. And number two, I think in this particular case, I think it was it has the quick release on them and the quick release got tangled up with an apparatus and started to drop the door. That's what it was. It was a bottom panel. Quick release

got tangled up with the apparatus when it was leaving. We had no power. So the quick release got tangled up with the apparatus and it ended up taking out that Yeah, the door started down something we can do. So it was actually a cheap fix

because it could have been one of the apparatus. has something to do to prevent that or is this something has to be every year have to be fixed or is this something that just I'm trying to say if they come in it has a rope relief

I understand foot high doors every year no the maintenance the maintenance that's if you want to have them come in and adjust it and that cheaper than replacing doors all the time especially when 860 is a panel for a door

right you need to have done every year yeah just checking I got 12 foot doors at my place I down. it last year we had 7,700 budgeted. Um we only expended 6152. Hopefully, actually, I'm going to rectify that. It uh we're working on trying to rectify it. It uh I got to be honest with you. I know we want to save money, but the bottom line is is we have that training money there for a reason. And it uh um I want to see it spent on

people moving forward with their training or getting the new people coming in for training. [clears throat] with diesel fuel last year. We were down to we're down to just the small engines are the only stuff over there that takes gasoline. So, it that's actually why on my sheets I changed that line to say fuel instead of diesel because it actually does include some expenses for gasoline. it. Uh yeah. Um but

[clears throat] anyways, transport services it uh the one thing about uh we budgeted 43, we spent 47 uh wasn't based on intercepts. We actually had a high number of intercepts, but uh actually one or two of the services have actually reduced their intercept fee. One of them because of mutual aid agreement with them and stuff, but they reduced their mutual aid fee. One of them doesn't even charge us an end. But billing service I represented call volume was up. Billing service we pay per call. So billing service were up.

Can I ask a question about that? Yep. The billing. So we are paying the billing service that [clears throat] sends out bills for rescue and that kind of thing. A and we that generates a fair amount of revenue. I think the number you said was 62 some odd thousands. And I I question

why that revenue is not being used to at least offset the cost of sending the bills out. why that we're appropriating we're raising the money for the billing service but we're and it's generating money but it's not generating money that's paying for the billing service

because when we when when it was set up I believe it was voted that that any money coming in from the bill from bills would go directly would go into the capital account and once it's in the capital account we can't use it in the

right and so we're paying for these intercepts out of pocket every the town's paying for them and the town's paying for the billing service, but that the and then the reimbursement money is going into the capital fund. And I which I have no objection to, but I I think we should at least pay for the cost of sending the bills out with the money that the bills generate and then put the balance in.

I mean, we could do that, but it would I now I wasn't here I I wasn't here at the town floor or anything when that vote was made, but if um was that do you remember if that was a town vote? If it Yes, it was. Okay. So, if it's a town vote

like a funny system, they were paying every year to send out. We would have to put the bills generated. We would have to put an article on there to um to change that so that the um that the first uh however much we were budgeting for transport would could come out of that first.

It's a it's supporting itself. So, the only the only way that we could make that change is we'd have to have a town vote. I just was curious. I just was trying to understand it mostly because I wasn't make a point on it. The bottom line is is there's other expenses that come to it. The bottom line is the town still sees the benefit of the revenues that are generated. It goes into the capital account um and actually establishes a savings plan that in a manner of speaking is actually [clears throat] you know going back to the years when we put zero into the capital account we were still getting revenues to go into it. So take it away it I mean this is just for me this is the tip of the iceberg is if we take this away and put it in against and put the revenues against the operating here well then okay well what about maybe under equipment maintenance the EMS supply line and forth through we've depleted the the savings plan to

do the capital replacement and stuff so [clears throat] you know bottom line is is you either can do the we either do the capital plan the savings capital plan or we do the the operational expenses. I was just really trying to understand and actually cost and [clears throat] what the article in all honesty went [laughter] in place prior to the establishment I think we started the first responder service about the same time the article went in place. The article actually went in place because of actually if you saw the news tonight, they were talking legislators talking about making a state law about uh by departments being able to bill insurance companies that um

I saw that and it uh but anyways the article and actually the account was established. Well, we actually tried a lot of stuff than and they may be talking about it. We actually have the town of Durham has an ordinance that allowed us you guys to actually establish fee structure and we actually did away with the fee structure and the billing about somebody asked me a while back. I think it was about six years ago, seven years ago that we did away with that because most of the insurance companies will reject your invoice. And the other thing most people don't realize is most of our insurance companies have a ceiling. Once that ceiling's met, [clears throat] doesn't matter what you send them for a bill, you're not getting a plug nickel and they're going to send you a letter saying that, "Hey, sorry, we're out of money." Same thing on the EMS side. So,

you know, at least the legislature is trying to get the main care reimbursement rate for for rescue visits up. Yeah. The Medicare to federal and that's that's pending [clears throat] right now. Yeah. Main they have different rates and it's actually not an exception or a major it's it is a major change. it would have a major impact for us because of the region that we're put into at most of the hospitals in that region in that that southern down towards Boston region short transport distance it when we do a transport we tie up the rig and even in a a town Brunswick they might do a quick turnaround but most of us we don't have a hospital in our community good turnaround times an hour and a quarter to an hour and a half sometimes you're looking at almost three hours turnaround time we're actually in better shape than some of our northern counterparts. Some of our northern counterparts, they're actually better

off to fly somebody to the hospital than they are to drive them to the hospital. So, so I hope that does pass, but they are trying to make changes in some of the EMS stuff. But the bottom line is this was actually in place before it was actually I am pretty sure if we check the records, it was done when we started doing the invoicing for fire department services and we established the account, the capital account. So, um [clears throat and cough] I just I would encourage you to leave it the way it is because it uh it actually even [laughter] if the town has those years when it can't afford to put money away in for capital, we're still technically putting money away for capital. May not be to where the plan needs us to, but it's better than nothing. Thank you for

transport services cover fuel uh I based our actual last year I got to move that line over a little I based it on our actual last year was 1330.8600 8,600 gallons and I used the 250 which I think that's a few cents more than our last invoice was. Um it uh brought us it's still a reduction of $780 over what we budgeted last year and it's actually about $370 less than what we spent last year.

Are we using GP COG or are you still getting it and getting the reimbursement? What it actually worked out to was that uh and we can actually do the the tax thing through GP COG it we didn't end up again really saving what 2/10 of a center less than that I think it's actually less than that and then there was a difficulty with the fuel deliveries and I don't know if the roads have gone with it but that was one of the thing on my fuel deliveries is I needed the roads to go with it simultaneously so it's it's through down east. It's no more longer Durham Oil. It's through Down East. They do actually when they send out our invoicing, they do separate. This is what's the bill. I

guess it's probably what this is what the bill would be and this is what your tax is. So, um, no, we're still paying the tax and we still apply for the reimbursement and it's through down east basically it's slightly less than last year. It the only reason it's slightly less couple of the lines went up. Um

[cough] however at uh Cumberland Chiefs it uh we have we do more mutual aid with Cumberland County but actually to be a member of Cumberland Chiefs that uh I know of the officers have time to attend the meetings or do the active participation within the organization. So, um I think we're fine to do the mutual aid and just look at the emails as a neighboring counterpart and stuff like that

and the underg southern main EMS service fee and actually that was 671 last year it's based on a base rate we're part of southern main EMS there's six EMS regions in the state of Maine you pay based Your service fee to the region [cough] for coordination, training and other things like that is based on a flat a certain rate for a transport ambulance and then so much per call from the previous year. So it was 671 last year. I budgeted eight. I left the eight there because I'd be the eight may not actually be enough this coming year because of the increase in the number of transports.

Okay. And so, uh, I wasn't clear. What What does this provide? Uh, this particular one, what does it provide? We don't have an option. We don't Okay. Well, we do I shouldn't say that. We do have an option. We don't transport.

Okay. So, to to be we're going to transport, we belong to we we are actually in Tri County where we're Andrew Scoggin. Um, but we were licensed through Southern Main EMS back when we first started the service because more of our transports go to Southern Main EMS hospitals which are Brunswick and Portland. Lewon is a tri county.

So this is more of a this is a license which you're actually contract or Yeah, it's a it's a contract. You have to be part of one of the six regions. It's one of the other things the state of Maine is actually looking at whether or not we should have regions because you ask me what we get for it. Is there a training center? Um so we can do our trainings under their opaces and stuff like that. Um yeah going back in time we used to get a lot out of it. Now we don't get much out of it but we have no option. You have to be part of a region of transport

EMS service. Yep. [clears throat and cough] What's the CLI laboratory? Medical waste. But uh um it uh I had it in there last year. We spent nothing. It's an a two-year thing. We have to be registered because we throw away medical stuff. They do nothing for collecting or anything like that, but because we're we generate medical waste, it uh u we have to be licensed. So, it's a [clears throat] every two-year thing. I had it in there last year. I don't know if they build us in the missed us in the billing cycle or what happened with it. I didn't ask questions about it, but they never actually sent us an invoice. Um,

it could be due this year. I would assume it should be due this year unless they've overlooked us or forgotten us at uh and I'm not going to ask. Then you'll get a 300 at some point. [laughter] Hopefully hopefully they don't watch it.

[laughter] Do you work for him? No. No, I don't work for him. Yeah. Um, chief's expenses, it uh the expenses were down a little predominantly because of the mileage last year. It uh I left it the same this year. I actually think they're going to be pretty close to that budget amount this year with the classes. I talked about the fire inspector. I've been commuting to Augusta every week and uh only got a couple more of those, but the next class is Brunswick. So, I I think that's going to be pretty close this year. Um prevention

budgeted 700. We spent 420. Typically, we spend somewhere between four and once in a while we go slightly over that seven, [clears throat] but it's pretty rare. Um so, I budgeted that again for seven. personal safety. It uh it was actually in the most of that is pretty close or on track at the uh we budgeted $15,37.

We spent $11445 and I budgeted it this year at $15,011. Um the predominant reason that we had a surplus in that account line was primarily turnout gear and um [cough] the only if you look at it that where it says 4469 in the expended column. It actually it shows three sets of turnouts at 1,600 which that is correct the correct price for a coat and jacket for 4,800. But that 4469 wasn't

just on coat and jackets. That was collectively for anything that was turnout gear. Um gloves, suspenders that uh we spent 4469. So it was in the turnout gear area. And obviously we didn't buy three coats and three pair of pants. Um, however, the gear's getting older and that uh I can't in good faith sit here and tell you that we should cut that based on the fact that we [clears throat] didn't end up replacing three sets yet. Last year the gears um actually I think this year it's 11 years old. Um most of it because most of it came through on a grant. So

no real major reason on the dispatch stuff except for repeater repairs. We didn't have much in the way for repeater repairs. And actually, I cut that next year down to 200 to try to help increase the cost in the the contract for dispatching. I mean, help decrease the cost in the contract for dispatching. Wherever I could within that line, I tried to cut it to help with that cost. Uh cuz what I have in there is the it's what the $3 per capita works out for [clears throat] supplies. It uh that was actually up last year because if you remember right last year we put the handbook in there. The handbook we purchased the materials. We have probably 3/4 of it to to print it ourselves rather than send it out for print. [snorts] We have it about [clears throat] 3/4 3/4 of the way done the proof and the review part of it done. Um so we're getting closer to being ready to start the printing process. So that was a

reduction because that handbook we need a little bit to just [snorts] finish the project off but that's it. And I said finish the project off. [clears throat] Let me just clarify on the finishing the project off the handbook. I would hope once we get it back up in the reissuing to everybody that the project's never really finished. It's a work in progress constantly. We're updating it, providing new people copies and stuff like that. So, I would hope that it'll never go away that that at least some cost in that area. And then workers comp [clears throat] last year.

Could I just ask is the software a renewal or something of a propri? The software is not actually new purchases that it's our uh we have uh the EMS reporting software for patient run reports in there and then our IMC when we talked about dispatch our contracts for that.

So the answer to that you just have to subscribe. Yeah, it's [clears throat] mostly based on contract renewals. The 104875 that you see in that line that's actually our IMC renewal but uh doesn't incorporate a uh Image Trend. That's it. That's the other software provider is image trend. It doesn't include a image trend license renewal on there. I think it was actually paid at the tail end of the previous year, but they are annual contract fees. Um, and then workers comp. because comp that

is what it is either our biggest or second biggest area of increase went from 11 call it 115 to 71 171 so then I have did they give a good control over did they give a good reason for the big increase our experience mod runs back three years and now it includes 2014 in 2014 we did have a claim Um, so that goes on our experience mod which increased our workers comp.

I see. Tremendously. Um, I wanted to go back to to make sure I understood because I think some calculations may be off on what you were requesting for your salary. Did you say you were doing you put in for a 2% increase plus the 53-we year? Did I Is that what I heard?

Yeah. Because what this calculates out to is actually a 5% increase plus the 53 year. That's what I got as well. Yeah. So that's I I I want I wanted [clears throat] some money because the intention were two and one. So 57,500 would be 2% plus

unless you want to leave it. But I wanted I that's what I thought I heard and I want to make sure that was So 57,500 would be the amount for 2% plus a 53-we year. Would you say it was 50 57,500 almost exactly? It was like 57,499 point something. [laughter]

Yeah, works out with Jeff's. I figure I must have done it. I used a calculator on that one just to be sure. But um don't play against what what are your thoughts tonight? Do you want to actually start going down and looking line by line or do [snorts] we want to no schedule two meeting like schedule Monday and Tuesday next week to to basically bang this out and

uh kind of schedule which departments we'll do. We're doing Kelvin Tuesday. We're doing we're doing roads Tuesday. Yeah. Um, and that will be our first look at it. Do we want to see how far we can go Monday with everything else?

Yep. Is every Can everybody do both Monday and Tuesday next week? Yes. If it gets it done, yes. Okay. So, 6:00. So, Mon Monday at 6:00. Um, and we'll go until we're ready to You get a budget for beer. Just bring coffee. So, we'll work on we'll start on um we'll hope to get to everything administration and fire and all those on Monday night. Um is that workable for you? Are you able to be here?

No, I pretty sure I don't have anything scheduled Monday night. Um couple of quick questions if I could. Uh um one of the things I was hoping to get this evening was part of the reason you asked about the [clears throat] capital and and stuff like that. I I don't want to do the capital based on a general direction that um

doesn't sound right to you guys and it that you know one of the things I'd like to and I know we ran into trouble last year with whether it was a capital or whether it was an operational and I really we have some issues at the station that I'd really like to incorporate in the budget this year between the the trim boards that you know I've actually

whether it's maintenance or whether it's yeah it I need Yep. And that was one of the big headaches and that's why I didn't want to if you look at my thing I I have it down the cover page. You know I have it down is looking at the paving that I think this is a good year and we've discussed that that this may be a good year this year [cough] next year to actually try to get the paving straightened out over there and do that finish coat. Um there's that trim in the painting that we that 9,000 there. That's a big one we had the discussion on last year. Is it operational or is it capital? Um, I think it's really semantics. It I think it I think [clears throat] to me the number itself, the sheer numbers and the magnitude of it make it a capital expense. But I guess I wanted a little sense of direction because the other thing is the insurance company when they came in look and looked and I'll talk to you about

that. I have that issue with the floor um in the meeting room. I need to address that at uh in fact I think we may have sent the report back saying we were looking into costs and trying to figure out a plan for addressing it.

What's wrong with the floor? [clears throat] The floor in the meeting room is actually had it repaired a couple of times before. So this time I want to go full tile. I want to jack cam the concrete, take the tiles off, jackret hammer the concrete out, put new concrete and then let it cure, put the tiles back down on top of it. But what we have continually [cough] is where it used to be old truck base. We have a thin layer of level elastic which is not what they used last time around. I don't know if it's really the correct name for what they used before, but they had to the pitch in the floor. They had to level it out. I don't know if it's traffic or just they don't get good adhesion with the old concrete or what it is, but uh it separates. The concrete separates and the floors start to bubble and lift. And then then the tiles eventually crack when they come up. It's not just tiles that are coming up. It's

actually pieces of the concrete underneath that are coming up as well. You got a price on doing that complete. Yeah, actually that one there I do have the price port on it. So even though you're giving me a time frame of Monday, I think some of this stuff I can probably have all squared around it. Uh

so so the and as well as get the capital stuffs. Didn't we put money in the budget for the security cameras last year? Yep, we did. And it didn't get expended. If you actually look it, it shows the money, but we had a Was it in the operating?

No. Capital. It was in capital. Appropriated from the capital. Yep. And it was never expended and it stayed right in the capital. It just lapsed back to the capital account. And I think I remember correctly. That would be a good discussion to have whether to put it back in or whether it's worth whether it's worth it. Um the

about the trim. Didn't we put money in for that, too? No. No. We actually we actually didn't do that cuz it was decided last year. We wonder we we had a question whether it was actually cap capital project or maintenance

or or maintenance. But um I'm guessing at this rate it probably could be um capital and the TR cuz you're doing it for a long-term replacement. But we need we needed I don't know where everyone stands. Last year there seemed like there was four. It was like trim replacement capital. There was something hood which was

the only one that was done was the hood. The board took out the trim. The board of the budget committee. I don't know where it came out but it came out because and the hood and the cameras made the trip. The hood did happen. The cameras [cough] because of the [clears throat] numbers there wasn't enough allowed in there um to actually make the cameras happen. So, so in that in this case [clears throat] putting 3,000 for cameras again doesn't

it wasn't three last year. Was it three total for the hotel? It was three total for the Okay. [clears throat and snorts] Okay. Yeah. It's not the same number again this year. So the trim and the painting for 900 is is interior trim.

I did not go out and get prices this year. I did go out and get prices last year and for actually have a lot of the wooden trim. If you go look at our doors that I mean or anywhere espec and the doors are actually out front. The worst places are out back. The other thing we need to do is is paint the building. The the blocks are losing their seal.

Talking about doing the comp the composite board. Yes. He kept correcting me on what it's called. Well, it [clears throat] depends on you buy it, but yeah, it's there's and there's composite. Yeah, it's not plastic. I didn't [clears throat] call it plastic.

So, yeah. Uh, but anyways, I was going to use composite. Some of the trim had been replaced with the composite, but what hasn't is starting to rot and stuff. Actually, people have periodically brought it to our attention. And that's actually the front of the building is actually you go on the backside in the shadows and stuff where it doesn't get much sun. Um, we don't do it, we're going to have issues sooner or later. I mean, I'm sure we can buy time and we can wait four or five years, but we're going to have some serious rot that may extend beyond. Um,

is any of this rake trim up the roof trim on the roof or anything? Just curious. Is is any of this the rake trim on the roof or anything? Or is it just basically around the doors? And No, actually I think I'm pretty sure this included a price to do some of the trim up around the roof and actually the trim around the sign cuz the trim

none of that though, right? Nope. None of it's scrapped. It was all wooden. Uh it's all wooden trim except for what had been replaced with some of the windows have been done because the back window uh two back windows were really bad. Those were done before.

Uh some of the door the face facial boards, is that what you call them? Not the inside boards, the facial boards were done. The outside of the door. Yeah, those were really bad. Um and then but the inside ones on the overhead doors, those weren't done. And now they're

casing. Yeah. So, [clears throat] well, those you probably ain't going to wrap anyways cuz that's something I wouldn't wrap around the garage door at home cuz they just get whacked. So, you know, question. I guess I'm looking for your advice on it. I personally think because of the if we wrap all these together and because of the number of the stuff and everything and yeah, to me it's a capital project and I think we were hung up on semantics last year more so than

and we may have but to me [clears throat] this looks more like trim replacement and painting. This looks more like a capital. Last year when we was talking about it, it seemed like it was stuff that could have been it was smaller and maybe it got bigger because it didn't get done last year, but it was smaller. It looked more like maintenance repair to me. So, so [clears throat] I'm okay with this as far as a

but any Yeah, I realize Yeah. I'm not expecting you per se to vote, but I just want a sense of direction. If the board seems to support the concept that I should try to put together the package and the price growth to support it and look at it as a capital project and

this [clears throat] $2,000 the budget committee is going to want to see if if we present it to them um that that $2,000 for the that's kind of for digging up the pool like you said that's kind of roughly what was left. Yeah. And I that one there I actually have the quote on that's to rip up the tiles. Yeah. jackhammer. I can't remember if it's 10 x 10 or 12 x 12 area in the meeting room to actually jackhammer up the old concrete.

Pour new concrete. I'm pretty sure they told me it needed to be cure for a couple three months be or should Yeah. Um before we put the tile on it. Yeah. Cuz you got dampness coming up through the bottom. [clears throat] Is that is that a old old estimate six months more? No, actually this estimate was done. We were in the process of trying to get estimates when risk services came in for their inspection couple.

We were actually already in the process of trying to get prices so I could make a recommendation to do something with it. Anyhow, so um on the other line here about the uh new engine that you're asking, what is your expectation on the length of the uh loan payment that we're going to be asking for? I'm just trying to get an idea of what what our bond

what what the what the amount per year when we start in 20 if we start in 2017 what the amount per year is going to be. Were you No, it actually this number I don't in in going back to the old capital plan. I had it listed in there for six years at $80,000 a year. I am pretty sure. Um but this number here I mean up to the board. We can extend it to seven years [snorts] and reduce the annual payment or we can [clears throat]

increase the annual payment. Our interest rate is probably going to be well I actually think if you can't imagine it's going to be more than three. I would think three is high. I would think it's probably going to be six year on this you'd with the interest [clears throat] rate and so on. I'd be expecting that it would be 85 85 to 90,000.

Just a guess. Yeah. I would think somewhere in the vicinity of 30,000 or so would probably 30 maybe 35 would cover the interest rate on it. Oh extra for the whole thing. So I'm thinking the the total payments would end up being around 500 to 510.

So divide it out. Yeah. At the 3035 over the course of six years it's going to be some ways yeah probably closer to 85. probably a six or six six or $7,000 probably seven,000 increase over what I had in there. So, I mean, the options are two. If we choose to do it, we could actually look at doing seven years at a lower than $80,000 payment or go with a higher payment and do six years. If I had to, I'd rather not recommend without sitting here looking at the capital budget.

When was the last time we actually got an engine? Was it The last one we purchased was engine 21 was 2004 and it was actually cost us $25,000 cuz it was done through the Oh, we got that grant. What what was the actual purchase price?

150,000. So So prices have really skyrocketed along them. Oh, they Yeah. Hey, if you go back collectively Yeah. [clears throat] I'm assuming you could probably calculate a percentage cuz Kenny would if Kenny was sitting here know better than

200 250. You're talking in in 11 years it's almost 100% higher. Mhm. I mean, I don't know how this how this engine compares to what we, you know, how they compare, but [clears throat] actually, you know, I haven't worked on it as close as Keith has and everything, but this is this is virtually it's very similar to to 21. It is actually very similar in accessories. I mean, that and there's a calf system on this one, but there's a light tower and engine 21, so they're kind of offset. So yeah, as far as the accessories or anything the features of the truck, um they should be offsetting features. So proportionately, I can I think you can probably say no, this is the price change that you looked at over the course of the last what 11 years, 12 years.

Okay. Any other questions on things here tonight? Yeah, we'll go we'll be going through it on Monday and let's see see what we come up. Monday at 6, correct? Monday at 6. Yeah. [clears throat] Thank you very much. Second.

All in favor? Motion carries. Excuse me. Who is the uh who's the recommended um dealer on this one or Well, actually [clears throat] to go with it. Yeah. The the reason I didn't put anything specific is cuz I hate to see us list anything specific cuz we went to I was actually prepared to come tonight.

Do you want to wait until we're until we know that everything's completely off? I I was prepared to come tonight saying I I think I may have already reported that he's down [cough] to two.