TranscriptSelect Board Meeting ~ May 2, 2017

order. We do have a quorum this evening. All five selectmen are here. Can we please rise for the pledge of allegiance? I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Any amendments to the agenda that you know of?

Uh, not that I know of off hand. Nobody else has anything? Okay. Uh, public comment. would have been here sooner, but I've been busy the last couple. Um, I'm just here to comment on a comment we made on the floor on public floor about Runaround Pond Road and and Rabbit Road. Um, the total cost of it. Um, the town per foot. I I know that's incorrect because I wasn't part of this. I asked for this. Um there's a lot of stuff that's still not on that. And one of them is the flaggers. There's no traffic control on there price per foot. There's no erosion control on that for no foot. You we're talking rip wrap seed hay. That's not added into pay for. And uh to

say that this is a the total cost down here. There's I say there's three weeks of uh ditching, but it doesn't say how many feet of ditching is left. So to figure out the cost of how much it's going to cost, you need to have a a length that we're going to be ditching. I mean, we we told them that this is it. So I will answer to some of that because I know in the $1.1 million uh that is

listed in there. That is not just what was paid to crooker. It's also what was paid for the flaggers. It was paid what was paid for any of the materials. All that came out of that 1.1 million. So yes, those are included in there.

So there 5.6 61 that we're paying per town, per foot, the ac cost of town. I mean, no, it's part of the 1.1 million that was paid on the bond uh in the other part of it. But that 5.61 we're going to be paying that we're going to be paying the flagers again this year for the for the road. Right.

So there was there was obviously some a small amount that we couldn't account for. I think we actually tried to make a guesstimate on it or not. Did we try to make a guesstimate on what would what would be cut? Calvin made a guesstimate as to like 3 weeks Obviously, we haven't spent it, so we can't know the exact cost, but but we made we made we made an educated guess on what it was co what it would cost. We did we didn't in fact on most things we tried to make sure we went on the high side rather than on the low side because we didn't want to misrepresent this.

The per foot you mean right? Yes, on the per on the total per foot. So, because but it's not it's not listed in here. All it says is excavator, dump truck, and laborer. Can I can I show it to you? So the 1 point here. the addition to what we're paying, which is that um and this is what we paid last year and this is what we have to spend this year on the the overlay.

Yep. The flagging and all the materials that were purchased are in this figure. Um and will be paid out of this addition. Like any flagging this year that's done will be paid out of that money. So that's why it's not included in here because

but if we're going to base what I'm trying to say if we're going to base our ditching on 5.61 on any ditching on any road down future down the road future roads it's actually going to be more cuz you're going to have flagging in your erosion control and everything in there. Right.

But the the flagging and erosion control part of the bond and that bond was so that was roughly the $55 $55 per four per foot. So that's included in that $55 per foot. Yeah. Yes. So, and so then you add the town top part on top of that. That brings you to the $61 per foot

and I can print you a breakout of Yeah, if you would play because it wasn't wasn't only it's hard to determine what you guys are guessing on all that. And is there any any I didn't ask which I'm not as lucky anymore. When we getting back to um Quick and Meat House Road and finish audition over there to protect our investment on our payment we put down. I don't know if you guys had that at the list because we put all that pavement when he ditched one side. Spent a lot of money on that road.

I know that was talked about. I don't know exactly what the schedule is, but I'm assuming that's one of the ones we're going to be getting back to. Awesome. I I did ask about that myself. Todd mentioned it one time and I said that I didn't realize it wasn't done, but I after I got thinking about it, I did realize it wasn't done. It wasn't done. One side was done and the other side wasn't. And part of that was because of other things we had to get back to. But yeah, we are and that is on his list.

Yeah. And just uh little little information is uh Lisbon just did have a big over a million dollars spent on roads over there and they just got four bids from four contractors and uh you might want to reach out and there's a real low low numbers came in. I mean people are pretty hungry. I know we're basing it all off of Brown Road in Krooker and I never seen any paperwork that said how much that was. All I heard was how much it was. I never saw it on paper or I never saw the equivalent who how many more bids came in with that crooked bid either. So whether it was one or if there was 100, I don't know, but I know Lisman just had it done and uh it came in real good over there.

I think anything that we go out for now, we will we will actually do that cuz one of the things we had had put a bid out on actually came in less than what they told us it might be last year. We only had one bid, right? But I mean it was a lot less money than it was less money than what we thought it was going to be.

Yeah. They're sitting there um their road crew over there and the public works are not they're not doing any road reconstruction. It's just cheaper to have it outsourced. So, just to let you know what they're doing over there, the neighboring towns.

None not even none of like the prep work like ditching calls and stuff like that doing anything. Yeah. That's so you can hold someone else accountable and say I want it done at this date and uh yeah, we'll see it done. I I think

ETI came in low. Yeah, I think that's what you know we had a meeting. It wasn't a selective meeting, just a planning meeting. And that's really what was triggering me because I I see some of those numbers in terms of roads and things like that. And ditching typically, you know, $3 to $10 a foot is the average. So I think where I was being,

which I fully didn't understand was the amount of savings. It's not that what the job cost, it's the amount of savings just for the ditching. I mean like that what he's referencing if I think it's what you're referencing. Um I think ETI came in around $3 a foot for digit

and and I it it could be if if we put the I don't because it was a single contractor that did everything on that and uh in on the panel on the panel project that came in at that. Yeah, the panel project I I just drove by. I don't I'm not familiar with panel. I don't really have any I mean it just seems like it's a different scope of work. There's curbing out there. There's

not on Brown curbing on Brown Road. Yeah, there is. Is there I just the Brown scope of work seems to be a little different than what we were describing last week. And I don't know if Brown Road was done if it was a hurry up job or if it was only one bid or if it was after their meeting and they had the extra money. I don't know if it was planned ahead in March saying give me a price not thank you for what it was. I don't know. So anyways, if you guys just take that consideration and do a little thinking, I appreciate it. So went the taxpayers.

We'll do. Thank you. So what I I gave to Mike and I gave to all you guys too. If you hand it around, this is the the accounting of uh the what was paid out of the bond last year. And if you guys have any questions to what it means,

this is what we we've written against these are the checks that came out of the bond last year. And do we have a balance for the bond money? 339. That's the remaining balance. Jeez, long day. It's already beginning. And then hi.

You were expected to come here for Yep. You're on the agenda, actually. That's okay. Yes. I mean, I'm up. Yeah. Public. Yes. Because you're not on the agenda. So, yeah. might as well talk about a couple different things. Um, all related to the Eagle projects over at the Veterans Park. Um, so Hunter is uh he's homesick today, but he's starting to get things cranking again to get that finished up. Uh, he's contacted Morren Brick. Uh, he's reached out to Gagy to get some Morren last year had said that they would donate the bricks to do the the walkway. Um, so we're trying to get that all scheduled and so we can figure out what the schedule of the project would be. Um,

related to that is this issue with the with the tall poles. Um, we did straighten those out this weekend. Um, um, Calvin had gone out and looked at it last week. Thought that's all we needed to do. Um, I know Ruth and I both once Paul had made the had noticed that they that one pole had tipped. Both Ruth and I had dug looking for some details. I don't recall having a detail that showed the diameter of those. Um, I think the diameter that Ruth found in the details and I found was about 30 in. And I know that's not what the diameter of the concrete is out there. I think they're they're either 18 or 24. Uh, but they're they're they're deep. I know they go at least the 3 and 1/2 ft that was there.

Your email, I think, said 24. I don't know if you had when you were typed if you actually had it with you or something, but No, I didn't. I thought it I thought it was 24 and there were two different receipts in the in his Justin's project notebook. So it's like um but so I I guess you know Calvin thought if we just straightened it out which we did when we we did that this weekend. We just used a shop back the the there's the concrete footing. There's a galvanized steel sleeve inside that that's like a 5 inch di 6 inch diameter and then the flag pole sits inside that. You fill it up with sand and uh we used a shop back to painstakingly suck out the uh sand that was in there that was basically mud. uh what the the flashing never got sealed to the pole. So, we think some of the water got in through that way. So, I don't know if that contributed to this. Um you know, the sand was probably 2 in from the top

of the that. So, I guess got to find out if we're all set with that or if we need to do anything more on that because it doesn't make any sense to put down bricks if we going to have to do anything different. And so we're I guess we need to find out if everybody's okay with where it's at at this point or

and you were mentioning that we should probably go with the if we when we try to put the flag back up go with the 5x8 instead of the 10. The the pole manufacturer actually for that pole what I think is that pole because I don't have the actual invoice for the poles themselves but what I think it is uh appeared to recommend a 5 by8 for the American flag.

Yeah. And you put more dirt back down inside around that sleeve. We we completely We sucked out everything. We put all new sand in. Probably. Um I'm I'm going to guess that part of what you just said is probably part of the correctness that water got down in there, it softened that up and then it leaned

the soupiness made it lean a little bit. So maybe when you tamped it in there, maybe that would help. So we we did pack that in. Then we sealed around. We went through all eight poles actually and sealed them all. We did check the other six poles which none of those had any didn't seem to have any water in them. Those are um the smaller poles that um the the big pole it's got a welded plate to the bottom of that sleeve. The other ones are just like a like a 4 inch PVC open-ended thing. So there's water can get out the bottom of those ones.

So you want to say something I I took a glance at the there was two different sets of directions. You gave me one, but then there's another set you gave me the second time. So, the second one shows some stuff different. So, I don't know if it was two different

There were There were two different things that I sent you. Yeah. Well, the one I looked at today, it showed I I just looked at it quickly, but I thought it showed putting some type of uh waterproof grout at the surface 2 in or to keep water from getting in there.

Or it showed an option of using shims. So, if you didn't do either, my concern is the water's going to get back in there, soften that sand up again, and it's just going to tip. It's it's tipping within that within that 5 in sleeve.

Wet and then the holes. Yeah, that's what I mean. We could we could put a few inches of grout in there. Yesterday, I just glanced at that and it showed like the top two or three inches of some waterproof grout or something.

That would be real easy to do because I see you silicone the cap on, but I'd really rather have the cap loose so I can see in there and see what's going on cuz my my suspicion is it'll just loosen up again if you just leave that sand.

We can do they probably it's it might be too late now, but do they sell some shims for that? The shims three points would make sense. One detail had shims on the bottom that I recall which would have been part of the sleeve itself. I don't think these sleeves had those. They were kind of just wedges so that the pole stayed center in the bottom.

But that was not my recollection what these were. All right. Well, let me look at the detail again. Maybe you and I can get together tomorrow if you want to meet over there just so we can make sure that we do something that's

because I definitely want to make sure that those are the base. It was just in within that 5 in sleeve. Yeah, which if we don't put something Yeah. I can't see how that's not going to tip again, but that sand's going to get wet.

Yeah, we be real easy to take the pot 4 in of sand out of that and make that all grout and Yeah, there's not a just not a curiosity. I'm sorry. I'm kind of late when it comes to putting in flags. can't that's one thing I can honestly say I've never done

but there's not for say a detailed step by step when if we were to go to a manufacturer or Google a website of something that would give us a step-by-step process of what is the required way of putting these in when um so this was an Eagle Scout project so it was up to the Eagle Scout to find that I was I was I'm the troop committee chair I was the project coach on that one when he went he found the the polls um looked for the the details that were available. Um the and he we thought we had the details. Um what I recall seeing was it was only we only saw something for the depth, not necessarily the diameter, which I think is why they might be smaller.

Sure. And had that before, you know, we had the um when the power was installed, ETI ETI did the power. They came out, they augured the holes for the poles for us while they were right there. Mhm. Um, and so then we had just gotten the son tubes and put it in and had used the same for all all six, but had gone deeper on that one.

So, do they not concrete them because they needed to move a little bit or I believe that I believe that is the case because the the poles are going to flex some, so they want to have some flexibility in that. I've only seen the ones there's typically like a um maybe like a four or eight inch concrete slab and they're bolted to that slab.

Yeah, the these ones are not okay. designed to be bolted down. Okay. So, there it just seems weird because if that type of material, we've all done it. You put something in sand and you're moving something back and forth, no matter what you do with sand, it's going to loosen up and that thing's going to sway,

right? which might be I think that was why they the detail we there was something there that showed sealing the the flashing but definitely the grout would not be sure easily do water and it can't penetrate that and from what I understand from what you're saying it wasn't the sonar tubes that the where the cement from the that they put in the sonar uh tubes is giving way that that's saying solid But it's it's just the the sleeve

metal 5 in piece of sleeve that goes down and covers goes around it. So this pole sets down in that sleeve. This probably an inch or 3/4 of an inch all the way around it and you put sand in that so that sand is wet and it's possible it's possible we overtaxed the pole too because we had a six a 6 by10 on it. If it's if the recommendation was a 5 by8

um that's what I'd be looked nice on it. I'll give you that. You got to have something solid. Is it tough to keep that for cuz if the other ones I think whenever even if even if it's water impenetrable which is has it's pretty hard to do. Eventually water's going to seek its way in there.

As long as that thing has a sway, there's got to be some type of bushing or some type of apparatus that goes in there to keep that or some type of shim. The guy that sold it to us and that's where I got the sheet around. I I know who sold it to us. I have conversations.

Why? Why? Yeah. Why can't he give us the proper way to install the He did. That's why I got the sheets from and and uh what he talked about was putting shims. So, um you put some of the sand in and then you take the wooden shim and you tamp it down.

Um and then put more sand in and then put the wooden shim and then tamp it down. Um that's what his suggestion was. I think the the problem is you hit on it, I think, cuz the other ones there's nothing on the bottom to stop the water so it goes right straight through. But on this one, there is a bottom. So, the water is not going through, so it's not dissipating out. And that's causing the soupy soupy part of it when it wiggles.

That makes sense. The sand is probably all still there, but it's all moved on this side instead of that side now. Yeah. Exactly what happened. Probably. If I could make another comment, the material that you dug out of there put up on the lawn.

Yep. If you don't remove that, uh, that's going to be higher than your walkway and the water's going to sit on the walkway and need to remove that material so that your walkway is the highest point and the water sheds away.

Yep. And we haven't put the walkway in. So, we haven't done any of that clean up. I would just probably get rid of rather than rake it up and see it. I would probably try to get rid of it. Well, no. The So, I I think the material he's talking about is when we dug out the walkway, we dug out I think 8 to 10 inches. That whole park area was really holy. I I mean, you twist an ankle walking through there. We've placed we placed it off to the side.

Um, and I believe that's all less that's all lower than the top of the flag pole bases, which is and we were going to work we'll finish grade that when we're done. I think some of them come off, but I just unless you run.

I'm sure there's another hole to fill in over there with it. So I'm sure big one out back in the hotel you said. So all right. So you'll work with Calvin on making on on finishing off of that. Yeah. I just want to make sure whatever we do we get that done.

Yeah. Very quickly cuz I know Hunter wants to start getting that. I think we need to get those caps back off and do something in that top few inches. I think we'll follow that. We'll go back to that detail. See what it says.

Okay. So then assuming we get that all straightened out, we're good to go on that. So then the question becomes on Hunters. I figured I'd give you an update where we're at on that and kind of discuss a couple things. Um so he has contacted Morren Brook to see when he can get the the bricks. Uh has not heard back from them. He does have a few um assuming that the Morren Brick follows through this year on the donating the bricks they talked about last year. Um Hunter did initially plan to do that last year and quite honestly it's it's his Eagle Scout project so I can't do it for him. and uh he got bogged down when it came time to doing the paperwork part, you know, putting together some of these plans. A 14-year-old kid doesn't doesn't do some of that stuff very well, and much as I tried to get him to do it, I'm dead. I can't do get him to do that much on some of that. Um so, the goal is definitely get that done

this summer. Um, uh, we're hoping to get out there and start doing some finish grading of the gravel this weekend possibly and depending on when we can get the bricks delivered on whether we can get that done for Memorial Day, which would be really nice. But, um,

our our plan was um to buy some engraved bricks for the walkway, one for each branch of the military, kind of dress that up. Um, and then also the goal was to do one with an Eagle Scout symbol and then put both Justin's name and the year he got his eagle and then Hunter's name and the year he gets his eagle when he gets it and put those down in there. Uh, those are it'll be between 275 300 for that. Um, there's the edging for the for the bricks to keep those um contained. Uh, that's we're looking that's probably around $200 $250 to get that. Um,

Hunter got um home uh Home Depot up in No, Lowe's up in Auburn, I think, donated some polymer sand. Hunter still needs to get a couple more tubs of those. So, that's probably like another 50 bucks that he's got. Um, and the the big thing that was kind of more of a surprise to us last year was the amount of dirt we pulled out of the hole and then how far that actually spread out and will spread out more. So Hunter hadn't when he was coming up with his budget hadn't really considered you know lman seed for that big of an area. Actually he hadn't really considered it at all. Um, so we had asked he had asked the town for some additional funding for this year, which he got approved for 300. And I think look looking back, um, so I had Ruth pull what he had left and she had come up with, uh, had $221 left from last year. Um, he's got 300 and he did

um does have a someone had offered to donate $250 for that. uh to finish off. So, he's he's got about $750 left to work with, which I think is enough. I'm I fully expect it will be enough. Seems like there's always a wrinkle that pops up here or there. So, my one concern and the thing that we didn't realize, so last year, he had raised $925 in donations for this. the town had designated 300, had it allocated. Um, he had spent $700 last year, so he had some of the donations left. So, apparently the town funding that was authorized disappeared because he didn't spend all the donations first. And that just doesn't seem right where it was to me where it was allocated for that project. It seems like that should have got spent before the donations so that those those donations were there for additional work. and hopefully it comes out in the wash. But if if there's something else that kind of pops up or

something like that, want to make sure that he doesn't get short changed on that a little bit because there was additional funding there at one point that's no longer there. Right. And I think I mean I think uh the way it was

accounted for and the way it was done is is um from what everything I can tell is standard practice cuz um but um and unfortunately the the budget the the the budget's expired. It's it's rolled back and we can't we can't get that $300 back from last year. just the way the budgets work. Um, we have we

have monies budgeted for the 300 for for the project and we also budgeted other monies to hopefully fix the gazebo this year. Um, I'm not I have no idea what that's going to come in at. Um, if there's money left over after that and Hunter needs it, we might be able to do something like that, but I'm I'm not sure. I just I can't say right now whether that's going to happen. But um it you the point you bring up is is a valid point too. You know which which way do you spend first? Do you spend the allocated money from the town or do you spend the raised? And the the one issue with spending the allocated money from the town first and then go to the raised money. If you finish the project and you have leftover raised money, what do you do with it? extra landscaping. But I mean, you probably can find something. But it's one of those questions that we actually have to ask because uh we have to divest

ourselves of the of it. It has to go towards that because that's what it was donated for in the town collected the donated money. Uh we we held on the it was be it we held on to it in a special. So, so the way this works from the from the Boy Scouts of America perspective is the project is fully

owned by the beneficiary. So, where this is a project that is a for the town of Durham, the town of Durham owns owns the project. They own he raises the money for the project. The town own the town keeps that money. Um any materials that are are left over are theoretically property of the town. Um so there's we're looking at maybe a quarter yard of extra gravel there that's probably just going to end up on Ferry Road when we're done.

You can take that off your budget, Calvin. And some how does that work for the dollars? Just out of so if you let's say Hunter raised a,000 and the town gives 1300 and the project comes in at 800 that what does the town do with that difference of money?

Well and that was part of the reason that we spent from the we spent from the donations first because I get it. So, so, um, so between the 800 and,000, if you spend 800 and you spend it from the donated funds, that extra 200, you've got to basically you need to find a way to to spend it on the project. So, you maybe expand the scope of your project or you do something like that. and and the extra 300 doesn't have to get spent because it was

it was allocated by the town and it just goes it returns back and yeah designated. So in a sense people may accidentally be really funding something for the town that's not this gentleman's project. No, all those funds would all the funds will get used.

I guess that's my question. 100% of the funds are going to get used on that project whether they add a couple plants or when you expand the scope of the project. What's what's the ballpark of what he may or may not be sure

right now? It looks like with the extra donation for this year, he's got the 750 and it, you know, best guess that I can come up with we're going to be right around $700 um give or take for for expenditures. Oh. So, okay. So, you're 50 bucks to the good. Is that what you're saying?

At this point in time, at this point in time, that is my best guess. But my best guesses have a habit of not being as good as I'd like them to be. You're just talking about sand. You had to have polymeric sand. Yeah. You include that.

Yeah. That that is included in Okay. Yeah. So, so I mean, we're talking $100 or something. Yeah. We're hopefully we're talking that we're in the in the black completely and and do something maybe a little bit more. I mean, you're talking $100. I think I know some of the people that have donated to your project, and I

I'm pretty sure we're going to make sure Hunter gets his job done. Me, too. But, you know, obviously he's committed he's committed to getting this done regardless. But, yeah. Yeah. I mean, I don't know if the town it's it's tough for the town. You know, it's two different budget years, but I think the volunteers that you guys have collected over there, I think, will lend a hand if need be. can't guarantee that obviously, but I'm pretty I'm pretty pretty sure they will kind of money you're talking I think I think you I think we can get it done.

No, I I'm hopeful that we don't have to go to that point, but it's just, you know, when you know, as I mentioned, he's 14. So, so uh you know, he had, you know, we had kind of come up with the budget and for him to have to go back through and say, "Oh, oh, darn. I don't have enough money to get this done." and then have to kind of put down what he's working on and then go get find more money and then you know it's harder on on you know it's I

think it's easier for the road department or the fire department to say yep we need you know follow within those rules when you're when you're a teenager it's definitely a little bit less expected that the money that you thought you had isn't actually there

I got to say he did pretty well really if he's only had 50 bucks off he's pretty for that 14year-old. There is an opening on the budget committee. baseball and boy scouts hunter. there. Thank you. And so I'll be I got to reply back to Justin's email, but um I just wasn't I I would have liked to have been attended his Eagle ceremony, but things

Yep. and congratulate him on it. Yeah. Thank you. Okay, cool. Thanks. Okay, I'm going to skip um six right now and go to 7A. Uh the scholarship award presentation. cold. On behalf of the scholarship committee and the board selection, I'm pleased to present you with the 2017 town scholarship award in the amount of $1,000. Congratulations and best wishes for a great career.

Thank you very much. missing that you were there at the town meeting. Little town meeting experience for Just had a a question, a procedural question. If there's something on the consent agenda that we just want to ask a question about because we don't really know what it's about, do we have to move to have it come off the consent agenda to discuss it or

you can you can you can ask a question about it and then if you if you want it removed for a separate vote or something like that, you could do that later, but you can ask a question. No, I'm just So, in that case, I'm curious about some background on the um school district 9D Durham Leisure Center land. Like,

so what's the backtory on? So, you know, you know where Durham Leisure Center is, right? Yes, I do. Do you know where the old road is? It's it actually connects over to Ross Road. There's um right next to it there's there's right next Ross Road over by Quicker. Yes.

It runs up along the power lines. Yeah. Yeah. It it used that used to be a town road there and just in right next to the leisure center property there was a very tiny piece of property there that was had a schoolhouse on it.

Okay. Um I'm not sure when the schoolhouse was discontinued but it was definitely over over 50 years ago and probably over 60 years ago. But um they're they would like that piece of property because it's hindering them on some of their plans because of setback rules

and it's it's a very tiny piece. So it was they weren't very big. It was thought it was 30 square feet. It's very tiny. Yeah, it's very small. It was thought it was a um a town owned piece of property. And I I still I even I question what um so they talk about school district 9.

So the town had up to 13 districts at one point and each each district paid for their own schoolhouse and their own teacher. So you got taxed differently depending on what district you were in within the town. In the town.

Wow. Because you that's when people had to walk to school and things like that. Right. Right. So that's that was district 9 and so it was in the deed it's school district Durham school district 9 basically and the question is who really because that's what the deed says who really owns it and um I I I'd like to I'd like to know what

the rules were about school districts and so on because I believe it was still part of the town at that point but um seemed Yeah, but we need that I before we can actually give them clear title to it or any or or anything like that, that has to be figured out,

right? What the attorney was talking about. Thank you. Well, he kind of recommended to just Yeah, but that that doesn't necessarily help them because if he can't prove clear title to it, he he the setbacks he may he he may still have to abide by the setbacks of around that because it it's not clearly his.

I wouldn't care. I mean, if he's got a deed if he's got a quick claim deed, Yeah. that be his problem. I don't know. I read what the attorney says. I mean, it seems I mean, we should just follow what he says. Was that a quick claim that he was suggesting then?

He did suggest a quick claim. Um, he suggested that we take a look through our old records to see if somewhere it was uh something was done with the property. I haven't had a chance to ask Shannon to do that yet. What would be it would be nice to know when when that was discontinued because you'll probably find

right find your information on discontinued before I got here. If I remember correctly, somebody had used it for somewhat of a small dumping area and there's some metals and some other things on there and so either we got to clean it or he was willing to if we luck with it. So So

most of those old school seems like a no-brainer to me. It does. If that's if that's the case, do you want to remove it and actually do a vote on this so the that we do a quick claim deed? We can remove it from there. Yeah. Is is I just read that

this afternoon. Is that is that essentially what the attorney our I'm assuming that's our attorney that's advising us to do that. Yeah. That was one of the suggest release. He's calling it a release. Yeah. Yeah. Just a release of the Yeah. I

So is there a difference between a release deed and a quick claim deed? No. Okay. recommendation. If if none of the information is found that he talks about in the paragraph before, right? Yeah. The only the only issue with that is we every as the

longer we hold on to this, the longer before they can do anything either. And if we if we could do the quick claim and then do the research after and so on, then if we found that it was actually the towns, it would be much much easier for them to prove that yes, this

this happened. Yeah, this happened. and and they could probably file off our warranty deed at that point. I would have no problem making that motion based on the council's okay direction. So, we'll we'll pull the uh Yeah, we got to pull it off the

We'll pull that off the consent agenda and we'll add it together. Okay. Uh just note on the consent agenda that there are the pay rates for the select board and animal control that were voted in a town meeting are on there and we actually have an accomp. Okay. Okay,

I'll take a motion on the consent agenda as amended. I move that we accept the consent agenda as presented. As amended, I mean, sorry. Second discussion. All in favor? Motion carries. Um, so before we forget about it, um, under action and discussion items, um, the property next to the Durham Leisure Center that used to be the old school. What would you like to do with it?

I would make a motion that we follow the town's council recommendation and quick claim this second discussion. All in favor? Motion carries. Absolutability on it. Uh yeah. Next up is acting on assigning leaison. Um last week at our workshop we discussed um having each member of the board um be appointed as a leazison to a

different department or set of committees. And so um we have three departments um the office, the fire, the fire and the public works. And we have um kind of two sets of committees that kind of break out pretty pretty nicely. We've got the um planning board, appeals board, and comprehensive plan committee. Um and then we have the historic district commission, the Eureka Center, the historical society, which is not actually a committee, but it would be good to have somebody in communication with them. There's a historic district commission and a historic society.

The historic society is kind of in charge of all the historic items up at um up at the Union Church and the historic district commission is in charge of enforcing the rules within the historic district. Okay. Yeah. And so actually the historic district commission could fall under either set of committees but I was putting it in the other one because uh the other the other one did not have as much with them. So any and any other committees maybe so

the one that picks up historic district historical society and Eureka would any other smaller committees and so on and they'd be they'd be the leazison on that. What about the memorial parade? That would probably come under that one too. Yeah. Um I think you know you mentioned last week

cemetery sorry you mentioned last week that since I'm already so involved with the comp plan committee that it would make sense for me to kind of take that one with the with planning and appeals and whatever that comes with that group. That would seem to make sense. Okay.

Anybody else have a desire for any one of them? you're going to take the historic No, no. He No. He is taking the comprehensive plan, appeals board, and planning board because he is on the comprehensive plan committee. You said that so quick.

Well, he mentioned it last week. I thought he was joking, but he wasn't joking. Well, I thought you actually mentioned it first and then I said, "Yeah, that's a good Did I Oh, I mentioned Oh, I said I'd take comp plan committee because I was already I didn't realize there were going to be multiple assignments."

Yeah. which makes sense to have kind of a common a common thread with the with you know those groups the way you laid them out but so I'm not hearing a whole lot so I'm going to start asking so the signing the not not assigning but the office anybody want to take the office uh

oh I already I already care about so okay so you and I'm still learning so I suppose I quit going to hurt you to learn I don't know. I'm just like a doctor. I'm a practicing selection. Practice. We're all practicing at life, right?

Okay. Fire department. Anybody have a desire for the fire department? Fire department. Jeez. Chief, I'm I'm actually willing to do the fire department. Um um and so public works. I'll work with public works. Okay. And then so the the smaller the

smaller committees so there's historical society, historic district, Eureka Cemetery, and what was the other one? Memorial Day. Memorial Day period. I must have context for them. Okay. Yeah. If not, you can just I can get you context for anybody you want.

Yep. Okay. Thank you. I don't know that we really need a vote on this, but I don't I don't think so. This is the appeals board just meets as needed, right? It's it's kind of a Yeah. And usually you know ahead of time because a lot of it's

four letters. Up until last up until last year they hadn't met for like five years and last year they had two or three and they've had a couple this year and I think as activity picks up naturally. Yeah, we're going to get more activity there probably. Sorry, Chief. You're stuck with me.

coverage. Okay. I got to turn on. So, I think you're going to get blinded. Yeah. couldn't read that PowerPoint. That's okay. She's I figured when I saw it was in PowerPoint format that you'd be presenting. Yeah. while you're working on that? Just

while you're working on presenting, it's just the committee. Sure. Yeah. Okay. So, uh D, historic district commission. We have a resignation of a member on the historic district commission. Uh Richard Hodgeges has submitted his resignation as he is moving out of town and um they are asking that Anita Sers be uh

moved up to the full membership. So we have we have uh alternate members and we have full members and Anita Sers is currently an alternate member. No. So, I would I would move that we regretfully accept the resignation of Richard Hodgers and move to accept uh Anita Sers as a full member of the historic district commission.

I'll second that. Okay. Any discussion? All in favor? Second on that. I was Kevin. All right. What am I doing wrong? All in favor? Okay. Motion carries. Thank you. Kevin, you got any ideas? What are you trying to do? I'm trying to make it full.

You want to get in? Oh, it says you're in presentation mode display. Are you Are you wirelessly connecting to that? Yeah. Oh. Um, it worked before. Yeah, it's you got like an extra thing up there. So, when you hit the presentation mode button, it kicks you into Oh,

it's got something to do with your your setup. You're set up on your computer here. You're set to duplicate your set to duplicate your screen rather than be two separate. Well, there's that. Overloaded. So, usually there's a way you can go into your um monitor or display properties and you there's an option for do you want to purely replicate your display or do you want to uh

make it work please? Well, I am not an IT uh now. There's uh because RFP our RFP has not come back yet. What's her name? Yeah. Girl's name I don't remember. Um, did you leave your windows open? Doesn't go. It's not on there. It was on

You got it set to extend the display. Oh, yeah. Yeah. Maybe it'll do it now. If not, we'll just do might recognize that. Have to ask approve. We'll just do it. the other way. And okay, it's fine. That means you get too much on.

You guys will have to deal with my Oh, they got displacements in there, too. See, then all you had to do is walk in here. All of a sudden, connectivity magic. As soon as you click enough buttons, it'll work. I know. All right. So, all of this information comes directly off of the salary survey that MMA um puts out. They put out a pretty recent one uh back in 2016. They asked for all the input online. It was one of the first times that they've ever done that. Um so, these slides will tell you how many of the communities responded as well as what the the thing is. So, the first thing I did is I I narrowed it to a population of 3,000 to 5,000, which is 1,000 up and a,000 down from where we are. Um, and a valuation of 200,000 to 500,000. Our valuation is about 330.

Oh, 330. I was going to say around 350 or something like that. So, it's right somewhere in the middle. Um, so of the the 21 communities who responded who are within that filter, um, 95% offer health insurance to single people. um as a single 86% um offer life

insurance. 86% uh offer short-term disability um which we do offer but the the employee pays for it. Um 86% um offer health insurance to the family. Uh 71% um offer dental insurance to both the family and single. Long-term disability, 38%. The reason that's gray is because we don't offer that. Um, and then none is 5%. And that's great because that's not us either.

Who offered what is none? We offer none. Oh, offer no benefits at all. Oh, wow. Health benefits. 5%. Well, yeah. I assume that's I assume that those are part-time employees. That's one. That's why there's no That's one out of 21 responses. That's

right. Um, so out of 14 responses of this same group, um, 79% offer a buyou option, which is a cash benefit instead of paying. And we do offer that. What is it? It's $100 a month. Is what we give to somebody who can prove that they have insurance. Some they have to prove that they have insurance.

Um, and the pre-tax premium plan, which 57% I'm I'm not really clear on what that is. Um and we don't offer a flexible spending count and 29% of the the communities in this group do. the health insurance premium paid by the employer. So this is how much of the premium is played by the employer for a single out of 20 responses. We are actually uh in the lowest 5%. So the

medium you can see that 50% of the the responses they pay 100% for um the single employee and then it goes on up to 75. And so where are we? We're see that 80% down with the dot. That's us. And and that'll probably when we get to

one of the next ones that'll show why we're down that low. Okay. Um, so I looked at other things too. So this this is the same response, the health insurance premium paid by the employer, but it's only for Androskagan County. It doesn't it doesn't filter out the the um number of people and it doesn't filter out the valuation. So just for Androsken County, um we're down in the ninth percentile. So you can see where the 80% um the median seems to be at 89%. So, these are what other municipalities are paying. Um, this doesn't take into account what plans that they're paying for. Um, that's something that we'll do later. Um, this is Cumberland County. Uh, another county that that borders on us. And so, here again, the median is 90%. And you'll see that we are we are zero. We're in the zero percentile here. Um so

then there's Sagahawk which is another one. Um their median is also 90%. Um so basically what this says to me and I don't know if you guys interpret this the same way is that in our group of of business which is municipality we're actually a a little below what the employer pays as far as

single as far as single. Correct. So that's just the single. So then we go on to the family and this is a little bit of a different view. So this we're back to the population parameter and the valuation parameter. And here we are up in the 75th percentile. It looks like the median for um our those parameters

out of 19 responses is the 50th percentile. um with up to 25% of the the communities that responded um and a little beyond um not paying anything for family. So this is this is why I said it would it would it would make more sense. So we pay we're in the low percentile for just an individual, but if if we take into the if you take into the family and kind of cross them in it actually looks like we're going to we'd end up being pretty pretty comparable. Yes. 12.

So here's Androskagan for the family. Um and in Androskagan County, we're in the median. Yeah. Um so we're then there's 25th percentile is 38% and the 75th percentile they pay 75% of uh the family premium. That's Cumberland County. Here again we're in the median. um 70 percentile is the 70% is the 25th percentile and the 75th percentile is up to 85%.

we're kind of on a weird curve. Um but the median here is 85%. So we're a touch below the median here but there were only five responses from Saga Hawk County. Um and I know there what was the first family slide you showed that we were at up in that 75th percentile. What was your sample there? smaller towns.

The 3,000 to 5,000 towns. This one? Yeah. Aren't they all 3,000 to 5,000? No. No. The next ones she's doing by county. Every town. Every town in the county, not just the three to five. Okay. Okay. So, this is the 3 to 5,000 within the whole state.

The whole state. Okay. The whole state of of Maine. I got with Yeah. There's a total county, all the towns in the county or cities or whatever. And then the surrounding counties. So that way you can compare both size and area. Yep.

Yep. Um so this is the dental insurance. Um it it seems that that this is for the 3,000 to 5,000 and the valuations that are similar within Maine. Um we're a little bit above the median. It looks like there's um a large number of of uh

smallities. Yeah. Smaller municipalities that don't offer it that don't offer dental insurance. Yeah. Surpris. We we offer it. We pay 80% of it. Um, you know, it's not a ton of money to be honest. I think it's maybe $50 a month or something to that effect for single. Um, this is this is the same thing with family. I didn't I didn't go through all the different um counties with this because it's it's pretty clear where we sit in most of these. Um so here is this is a family premium paid by the employer um for dental and we are above the 75th percentile for that and that is the end. So, I mean really, which is what we discovered probably three or four years ago when we looked at it.

When you take into consideration our full package, we're pretty close to in the middle. And I mean, we could we could make changes to make it look like everybody else, but um we're pretty close to in the middle. And I I know they the one thing that has been mentioned to us many times is what about covering more for single and less for family. Um and I believe before April, the board before April was looking at if we're going to do any changes, it would be for new hires. um we'd keep things the same for people who who have already been who are already on and getting benefits because it felt it kind of felt wrong to um to change that. I I know I know um

private businesses do that all the time. I mean, they've been they've been chipping away at mine. They've been chipping away at mine for for many years. But um as as an employer and trying to be as be as fair to the employee as possible, we didn't really want to touch

Sure. the percentages of employees that we already have on. And we and we talked about trying to be somewhere in the middle and still be competitive when we're with our package and our pay when we're searching for employees because unfortunately we only have household tax base for paying for everything. and we don't have what some of the other communities have and and because of that particular issue, we are tend to be more of a uh training grounds type of town and so to speak.

Sure. You know, and that's what we're trying not to trying to get away for that if we can without going overboard. My only maybe I just misunderstood. So you was we thinking about when we had a new employee basically giving them if they were single

giving them something different than our current employees had, right? So And basically we'd be changing just this new we'd be changing the what what we gave it for new hires. So eventually through attrition you'd be at a new percentage and um it's

I'm just curious as to and I don't I don't know the town's plan but how does how would that work in terms of are are you buying a different plan for your new hires? No. No. Um are you just contributing from a different contribution percentage? So we actually there's actually a se several things we can do. We can uh

so we can do that. You looked at likely. So we go through what they MMA offers the insurance. Um Oh, okay. And uh that way we get a group rate because every uh most comm municipalities are are in this and they offer many different plans and we can select up to three to offer to our employees. Currently we we only offer one and uh at after that they don't care

what percentage we as long as they get their money they don't care what percentage we contribute it's just a matter of how much we take out of the employees paycheck and how much we pay. So what about I mean how and you mentioned this Ruth that what we just saw doesn't really account for variability in the plants

and that's going to be the next step she's going to she's going to be compiling that. So, um, we we don't offer the best plan. We're like the sec third plan down, I think. So, we're POSC 200. Yeah. POS 200. Yeah. Um, which means it's a $200 deductible and

annual. Yeah. Yes. 80 is Yeah, it is. Is it 8020? Um, the I think so. Yeah. Yeah. some something like 80 8020 co insurance which is so it's it's it's they're not they wouldn't be considered high deductible plans. This is not a high deductible plan. We actually looked at that a couple a couple years ago going to a high deductible plan and then offering um offering some putting some money aside to help

an HSA or something something similar. There's a there's a similar, but it's it's uh governed at the town level, not at the employee level. And we found that the um the the search sir charges and everything else that went with this, it it ended up hardly it would have taken a year or two to realize any savings and what savings we realized would have been very minimal.

Um so it's an economies of scale type of thing. A lot of communities that have more employees have done this switching over to the HR, going to a lower plan, still giving them the coverage so that they don't have to pay a lot out of pocket. But if you don't use the service, then the money stays in that pool, the HR. Um, but because we're a pretty small community and we don't have a ton of employees, we only have what is it eight or nine employees that are on health insurance, it it, you know, the economy of scale is

and it becomes very variable. So one year if you had um four employees that um needed a lot of health care, you might drain down that fund and and you'd have to replenish it and so on. And you so it and how you how much you you'd have to put in policies how much you allow some individual employee to draw off of it and things like that. And it it ended up being um it would probably been more of a headache than now obviously much more headache and the saving there was not a lot of savings. Um, even even going to a super high I forget what the highest deductible they offer. Was it was it three or 5,000?

3,000. And even going to that um if you tried to cover half of the or tried to make it so the employee did not have to pay much more than they're paying today. Um there wasn't much in savings. How many single maybe I missed. How many single employees do we have? Um how how many do we have on single plans right now? Um

two three three I think. And then how how many on family then? Five since you have we have eight boys. Chief, are you single or are you single? You're single. So that's four on single. I know you're single. I'm single too. We'll go round.

So it's probably four and four. Like that. Yeah. It's a 50-50 mix sounds like right now. Yeah. And one of the I mean you as a business owner know how much it costs it for a family plan. It costs the town I think somewhere around 16 to $17,000 a person.

For a single it's eight 8 to 9. Um there's $9,000. It includes my dental in the in the line. So $9,71 is my insurance line. So, and that that's why it's targeted. I mean, the budget committee wants us to look at it every year almost. And and it because it is a it's it's an it's qu it's a large expense and when you especially when you add more if you're adding more employees, which is why we wanted to look at it for newer employees, do we does it make sense to change what we have? And it might, but I think we also have to be cognizant of the fact that, you know, there it's 3% unemployment out there right now. So you

you have to be competitive good people. So and that's why we wanted to do these these surveys. You know, where are we and we're it doesn't seem like we're the golden package. It also doesn't seem like we're at the b low end either. I

I would agree. I I didn't see anything in there that, you know, made me go, "Holy crap." You know, I mean, if you looked at just a single when you didn't look at the other, it would look like, "Wow, we're we're we're really that's this is the third one I think we've done since I've been here." So, they've all kind of been pretty cautious like that

and it's a good thing to do every two or three years and just make sure, you know, we should do that with all we should do that with salaries with, you know, we haven't recently. I mean, there's fire. I think three four or five years ago we we did do when we were looking at all the different plans I think we did ask some I don't think it was a a formal process

but I mean it is something that we that we could do is you know if ask the employees you know if if we were to change anything about our benefits package what would you know what would you like to see um Yeah, sure. And understanding that if you go more on something, we probably have to go less on

something else, right? That's fair. But that's typically how the business would do it. I mean, there's usually multiple offers in a usually in November. I mean, we have not gone to the uh point of doing multiple offers uh multiple

um plans. Um okay. like offering like the POSOS 200, POSOS 1000, POSOS 2000. Maybe maybe somebody here doesn't use health insurance that much. They're very healthy and they could save themselves some money on their insurance premiums by going with the 2,00. We haven't looked at that yet as far as um offering the different ones and

at different percentage perhaps and possibly at different percentages too. That's all I was trying to translate in in the business world or any, you know, big bigger business or smaller business for that matter. There's usually options for the employees. I just wanted to see if the employees had an option or if they ever get a chance to voice concerns or their what they prefer. They're they're ultimately the ones whether it affects their pay or we pay more, the employees should have some type of input, I would think, in that decision.

So, what direction does the board want me to go in now? Um, I definitely would like to see the comparison of plans and I don't know if you can have that by next week because I think it would be nice to show this presentation to the budget committee.

Yes. To show um and then add in the the plans. Well, we had done it uh for the 2016 um budget year. So, well, does the survey show what plans are being offered? No, we had actually um we had called people okay in the 2016. So I'll I'll have Pam update that list.

Okay. And uh we'll do that. And then um I mean the other option is looking at a different provider, but I I I would we looked at we looked at that two three or four years ago that didn't and the to me it was it's a waste of time because it wasn't it was it wasn't even close because

we're so small and we're so small if we go with some other type of provider there's no economy of scale like there is with the MMA. Yeah. You're getting the power of numbers with the MMA. Exactly. And when we looked at it, I mean, it was uh uh factors of multiples,

you know, so you know, two, three times as much to go. I wouldn't have to see. That sounds pretty deductable. Okay. Okay. Uh, anything else anybody wants to discuss on the salary survey right now? Okay, chief you guys get a copy of the report?

Yep. Y Thank you. Just tonight. I figured you took good care of me, but I didn't know for sure. He just sent them to me tonight, so Oh, well, there's that. apparatus committee. We have another one scheduled for May 8th. We met last month, the first the second Monday actually of last month and um we started the conversation about the outcome of town meeting and it a lot of the conversation about trying to consolidate or reduce the number of apparatus and stuff like that. Uh and also the rescue cuz the rescue actually in the apparatus replacement plan is scheduled for replacement in 19 which means this is the year we need to start planning to make recommendations. But anyways that uh probably the the rescue we really didn't come to a conclusion in regard to how we were going to map it out and lay it out. I I assume we probably use a similar format to what we have used. Uh probably the only difference being that we'd uh try

to be specific, actually come up with a specific price tag and a specific rescue as a recommendation. The consolidation or reduction in apparatus. We went back and forth on that. Uh I actually put together our response guidelines list the responses and what apparatus you utilize. What took the apparatus off and first we analyzed well these are the services that we think the town probably expects and that we think we should continue to provide. And once we went through that list it it didn't change. I gave him a list with the apparatus and so okay now the next thing is what can we do for shifting equipment around and what can we do to reduce apparatus or change the way the equipment is assigned to apparatus and we came up with a couple of concepts but both of them lead to changing out other apparatus and making them larger more expensive apparatus um

haven't finished and I'm not ready to make a recommendation on that that. But it uh everything right now points to either we'd have to do away or renew some of the services we provide or we'd have to consolidate two into a larger more expensive apparatus.

And there's probably about in the end there's about two ways we could go and neither one of them are neither one of them are exceptionally good for a rural community at least in our opinion. They both larger apparatus if you think about our driveways in town and everything. We're pushing the button with some of the apparatus we have already. So anyway, we have the next meeting May 8th. We're going to continue the discussion on it. Hopefully by the end of the month they'll have a recommendation or or where we're at or what the apparatus committee is at. So hope at that time I'll give you the uh same packet so you can see the process we went through it. It probably be beneficial to be able to see especially if you if you do it as you flip through it see services. Yeah, these what I expect for services and then see apparatus assignment to coincide with those services that are provided. Um, uh, I did it that way so we wouldn't

focus on the apparatus would focus first on what we should or shouldn't provide. Um, could you make sure I know when when I I see this one and unfortunately I'm out of town and won't be able to make that one, but I would like to know when the apparatus committee meets. at the the apparatus committee meetings that more than likely what we discussed at our meeting. We haven't set it in stone yet is we're probably going to go with the second Monday of every month at least initially. Um this is where we need to look at the rescue. We need to figure out what to do in regard to the fire apparatus engine 22 and things like that. It we'll probably meet every month once a month. Gives people ample time um especially at busy things. gives them ample time to maybe do some research, ask some questions, and come back together. As it is, I already drag them over there at least four times, three or four times a month without any emergency

responses. So, um, Thursdays, you're going to be our representative pretty much any Thursday there's something going on there. Okay. The only time there isn't is if it's the fifth Thursday, be pretty safe to just show up on a Thursday.

What I know you often do training and stuff on Thursdays. Do you have meetings as well? The first Thursday, this coming Thursday is equipment checks. Second Thursday of the month is monthly meeting, and corporation meeting. Um, and then the third Thursday, even months is officers meeting. Odd months, it's training. And the fourth Thursday is always the training. And then uh Tuesday nights are uh

first and third t Yeah, first and third Tuesday nights are explorers meeting. Does that mean I can get out of this meeting there? Yeah. up for a while sometimes. Um yeah, it uh what I can do is make it a point. We put out a monthly calendar at uh this month June will be coming out in another week. So make it a point if you want to forward you the calendar. I can forward it to Ruth and if she wants you can share the whole because in all honesty you may be a liaison and I don't know if you called what I said but I said I'll work around that. I didn't say I'd work with it. I caught that but

now but in all honesty our meetings our meetings are not closed door. Part of the reason I list them on here is because as far as I'm concerned it actually the the guys tend to like it. And I say guys, not because they're all guys, but be that the guys tend to like when they have one of the select men periodically show up there because it gives them a chance to bend area. And then I I'll be honest, it demonstrates that somebody outside the department actually cares that because more often than not, they kind of wonder if anybody really cares what they do or don't do in the first place. So yeah.

Okay. So any of you are more than welcome. They didn't bend my ear. They just looked at me funny. Well, it does usually shock them. Um, going back in time, Wesley used to come by. He'd come by once every couple, three months just to hang out and chitchat with guys. Equipment checks. If you want to just hang out and chitchat, it's a great one because you can walk around. The guys are doing the truck checks and you can just talk to them, see what's up, what's going on, why they're upset with me, things like that. So, actually, I probably we we might hear more why they're upset over with us over here, but I tell him some days. U

moving on. The um job description was the other piece I attached it. Uh I tried to put it in a town format and tried to what I actually did was I took a part-time job description and cut pieces out of it. Um and put them into this expanded this a little to fit with what the format for the mechanic was. Um

done, but I put it out to the deputies. I got no feedback from the deputies. I don't know if Ruth has much of a chance to look at it because it really didn't go out until this morning for them to to review and look at, but it's been based on a couple of meetings with the deputies and the assistant. Um,

so if the uh board finds it acceptable, what I'd actually like to do is utilize it to advertise inhouse, but also advertise externally in locations where firefighters, you know, different fire departments, some of fire department websites and stuff.

perdeium, I assume if I assume you we're still beholden to overtime laws. So, if the same person works four times a week, uh, four times in a week and gets for, you know, rough 48 hours, we we would have to pay overtime on that.

Uh, not necessarily. firefighter schedules and stuff. It uh I think if they did four pdeium shifts then we might have or it'd be iffy. Firefighters work weeks are not 40. Fire and law enforcement um actually even career firefighters their their job is based on 42. The average is based on 42. state law actually covers it and it's okay

just just one shift you might pay a couple maybe four hours of overtime four to six hours of overtime but that would be it but the odds of somebody working volunteering for four shifts or I just wanted to make sure we were aware of it and looking at it when doing scheduling and if if if something ever happened that we make sure we pay it correctly.

Yeah. And the other side of firefighters work schedules is firefighter work schedules for overtime purposes a 28 day schedule, not 7-day schedule. So even if you lump them up in a week, Yeah. Um yeah, it uh I I don't think

everything would have to and would there'd have to be a major oversight to be an issue with overtime. and going back in time like when we had the ice storm and I staffed at the station it uh didn't I actually checked with our attorney because I had many people that had 100 plus hours in the course of eight days and we didn't have to pay overtime.

The other question would be if you go get inhouse if they do other responses does that other responses during the week does that add to that too? I just want to make sure I just want to make sure we pay correctly. We could should should double check that, but no. My my expo experience from other departments is the answer to that is no. It it's separate job descriptions. So, where separate job descriptions, you're allowed to have separate pay rates and you're also allowed different work schedules.

Okay. It wouldn't be a bad idea to check it and make sure. Right. I just want to make sure yeah, we handle it correctly because I I don't I don't really want to have to deal with the Department of Labor, Bureau of Labor, or whatever. It's good time.

Is there any um does the town have any sort of review process whenever we create a new job description like uh do we ask somebody at GP COG to look at it or attorney or anything like that? We often do send it to the attorney. I don't know that this one has been, but we we in the past we have sent it to the attorney to look over.

That would seem like that I'm concerned about, but I just typically with a job description, it's good practice to Yeah. Somebody is a professional in the area looking at it. But Chief, is that realistic though? That Let me rephrase that. That that starting of 13, can you really get somebody to fill this job? Is that even a real Is that possible? Really? Today's

I can really get people to put pepperoni in $13. I don't know. I mean, I'm just curious. That just seems light to me. I mean, yeah. Well, in all honesty, I personally think it's a I think the price tag's way out of whack. get uh but I've done research and if I went to work career and I was a firefighter to intermediate and I'm not going to name names of department but my pay rate is $16.30 an hour. So if we start somebody at a basic license where we may not be super competitive at the low end but on the high end we're right in the ballpark with

I just looked at as a predium number you know if you if you're getting $16 an hour and you're getting a $20,000 you know Yep. insurance package DM the 1630 was fulltime but my research on the high end which would be firefighter one paramedic or firefighter 2 paramedic would be the 18 um if we do the scale that way and based on that there there's like two towns in the immediate area and much like the insurance survey we just looked at I hear you

we need a it's a waste of time for me to look at a town in the rooster county because they're not going to drive down for that. But actually, the thing of it is is I don't think we'll get flooded with people on the firefighter paramedic end. I think actually what we'll have is a lot of people that will apply on the firefighter basic, firefighter intermediate end that actually want to break into a career position and they have the flexibility in their schedule so that they can

sure much like somebody else earlier that I think Mark maybe you said about the training grounds. If we present this from the perception that we realize this is probably your training grounds, this is probably some place that you're going to stop for two or three years while you finish getting your licenses and certifications. Um, and we embrace that. I think it'll work well for the town. So, it's

I'm not a big fan of pdeium because pdeium, the other part of pdeium is if you offer me $19 an hour today and I'm supposed to work somewhere else tomorrow for 18, I don't need to demonstrate loyalty. I can take a dollar an hour.

Chief, I get it. I get it. Trust me, I get it. That's why I saw that number and because it was predem just that reason. The other piece of it is holidays and weekends. Um, if I got a family, I want to spend my holidays and my weekends with my family. I don't want to feel pretty shiftious. I I actually wouldn't be a bit surprised that even though we represented the seven days, the five days a week, not holidays. I don't think that'll be a big issue filling. As long as we have enough of a pool, weekends and holidays, that might be a bit of a struggle. could

I put 10 to 14 for the pool, but 10 to 14 is realistically about all we can really do. Um because I'm assuming that I'll probably get five to eight internally that'll be interested in having their names on the list and taking shifts, which at 5 to 8 means we'd have four to nine that we'd have to

bring in from outside. And if we bring them in from outside, we need to do background checks, license driving checks. We need to make sure they have all of their medical things squared around. We need to put them through fit testing. We need to put them through the orientation. And we need to provide safety equipment. Um um

so we have expenses to bring them in that we don't have with internal people. Could we also look at you know as as you come up on a uh holiday or something like that if you have nobody covering could you could you then look for volunteers for stipens so where somebody doesn't actually have to stay.

Well my you know the next paragraph talks about the stipens but actually right now where we haven't started the pdium I'm trying to build put the weekends into two shifts into the stipens and keep them filled that way. A big struggle before was weekends. And weekdays were not good, but weekends were probably equally as bad. People get done the work week. They don't want to Yeah. They want to hop in the car and take off, go to the beach or spend time with the family.

Yeah. They don't mind. Just like every other American. Yeah. They don't mind the evening. So I think but yes my thoughts are and the other piece of it is is ideally what the system we're putting together for is designed for is people trying to break into a career positions and we need to look at it from the perspective that some of the people we get may be here just long enough to go from firefighter basic to firefighter intermediate because once they get firefighter intermediate intermediate or paramedic unless they just can't pass the physical or the psych evaluation you know they're pretty good somewhere he's going to hire on Korea sooner or later. Um so as long as they can pass those two things, um they're going to go career. So they're either going to be filling financial need or they're going to be looking to change careers and this is a stepping stone in a career move. If we embrace that, I think it'll work well

for us. The other piece of it is uh on the stipens. Ideally, the stipens are designed for young guys that just starting out. They've got their basic license, their firefighter certification, and they need to pick up some extra money somehow. Once you get established in life, most of the people sitting here, you if I offered you 35 bucks to hang around the house tonight, wait for your pager to go off.

and watch TV? Yeah, you might bite on it. Depends on the percentage of time it goes off. Yeah. If you're going to pay me $35 to sleep, well, every night. Well, yeah. You know, but if you think about it, really, somebody that's established, well, okay, that means if I have a barbecue, I can't have a beer with it and stuff. I got to be ready to respond. That that means if we decide we want to run somewhere and grab an ice cream or something out of town, that doesn't happen. the kids want to go somewhere or we need to go buy something that does that. So most of the people that are established, they're not interested in that 35. They'll they'll keep doing what they've done out of commitment to the community, but they're not what this system is ideally designed for is young guys that hey, I need to, you know, or actually retired people too, you know, pick up a few shifts and stuff. that the the two two ends is what the stipens are

actually really will fit best with. So we just we need to find the people that fit those slots if that makes sense. Yeah. to do? Would you like me to hold until we do a legal review on this? Um I was wondering if we just if we vote to approve this pending uh pending app approval from our attorney. So that way if the attorney says yes, he can go we can go ahead with it.

Yeah, I think that makes sense. Okay. So I'll make I'll make How about if we allow him to make an adjustment? No attorney's going to look at any document and not make adjustments. That's a really good point. Send you a bill.

Never seen anything go and they don't make recommendations with the attorney's recommendation. Yeah. So the attorney's recommended change and I'm good with that. I'll I'll make that motion. I'll I'll move that we accept the uh job description um given here uh pending review from the attorney and uh any attorney attorney recommendations from that

second. Any discussion? All in favor? Motion carries. Thank you. You going to send that to the attorney? I'll send it to Jack. Yep. Okay. I'll do that on a Thursday. Yeah. Yeah. Uh and then the stipens. I started the stipens and I sign up improved a little but not a lot. Um, but like my piece goes on to say, I I have some people in the wings and what I'd really like to find is some some young guys in their 20s and stuff just starting out in life that really want to, you know, go get a basic license and pick up a few extra dollars to help with the house payment, the taxes or whatever. What I've actually even put out to everybody is, hey, you know, this good way to help offset. Um you talked maybe it was your workshop or one of the previous meetings about some of the tax incentives and stuff like that for senior for seniors.

Um but a lot of communities actually do it for on firefighters or EMS providers. But to me what I looked at is and what I told the guys is well you know hey if you pick up these shifts it it's kind of like an incentive going against your taxes. At least it'll help reduce you can't pay your taxes off this way, but it'll help reduce that overall tax bill.

And we we still we have that option that they can actually apply it to their Yeah. Okay. I can tell cuz they don't get the You can tell by looking at the envelope whether it's a tax receipt or if they check. Yeah. Um so anyways, we started that made for us. Right now it we had 39 shifts by breaking the weekends and into each day into two shifts. an evening shift and a day shift. U tend to actually do better filling the evening shifts. It believe it or not you would have thought the days would have been easier to fill but the evenings were easier to fill. But most would have open a Friday, Saturday or Sunday weekend stuff. The weekday evenings pretty much all full. So hopefully when we as we bring on those we have four people in basic classes. hopefully as we bring on those people and um once we get past summer I I don't think it'll do well. I try to do it in the summer months but towards September October

do another recruitment and if we can pick up another three or four people especially that fit that bracket that I talked about I think it'll I think we'll be able to fill those. It's going to take us a little while to work into the pium/stipen thing and get it flowing good, but I I think we can get it flowing so it's halfway decent. I think we'll always struggle with weekends and holidays.

this Saturday. They're looking forward to this Saturday. It's finally at the finish line. the fire officer class that uh uh there's still seven of them in it and it from helped well I've actually instructed three of them when the other instructor's not available. Um but it uh I I think all seven of us are going to make it to the finish line and probably do okay. But uh so hopefully we'll have seven of them to add to the list. Some of them are existing officers but actually the training and piece of it is very worthwhile. um hosting my own CLS class, advanced cardiac life support class last weekend at the station. It been trying to open it up and give the department more exposure to the surrounding communities and in to the public in general. But uh um so we held a ACLS class through Atlantic Partners in EMS. We probably had only a third of the class was probably actually Durham people. Um

oh, let's see. hazmat offices later this month and um actually it's not on here but one of the things I have to do this time of year is send out letters to people that are lagging behind um just tell them that hey it then they have till the May 31st that I have probably seven members that by May 31st they need to get their stuff squared around or well not just the department the town is

living in dangerous territory because I'll have non-compliant in as far as the department of late is concerned personnel on board. So, so anyways, the letters went out last week. Um, and that's actually what a lot of these trainings went to is some of them like the hazmat that's a requirement. Uh we have a basic pumps class scheduled which that should increase our number of operators and stuff that are that are good qualified that uh and really know their stuff operator scheduled for uh till end of June and then EMS week is uh the 21st starts the 21st we always have the school come over for one day during the week and that's scheduled for the Wednesday of that week at uh you want to come by know Diana actually put out a flyer to uh not a flyer, but I think she may have forwarded it for the town channel and the website in regard to anybody that wants to uh help out right now with the

economy booming. We struggle with getting volunteers for that stuff. So, and I can't guarantee anything. What time do you typically do that? Usually, I think most of the classes are actually scheduled from 9 till 1 or 2:00. We we

do our sessions and break them down into 15. They come over, each grade comes over for an hour block. Um, and we break it into usually four presentations. Sometimes it's gun safety, water safety, bike safety, different presentations and stuff. Once in a while we do a half hour block alto together and cover u CPR just a brief overview of CPR or

something like that in an 8 safety with a variety of different things. So, I think it's 9 to 1, 9 to 1, 9 to 2 on the Wednesday of that week. It uh yeah, and it uh um that's it for my written report, but I did have two documents I just kind of wanted to pass on. if you can't give you copies, but I know I've spoke different points in time um about the the services we provide and that uh sometimes it's not always based on what you can physically see in the the financial outcomes and stuff. It this is a letter that we just recently received and kind of summarizes some of my thoughts on the process. And I was actually going to show you one from the insurance company, but I can't find it. that it's critical as we move forward to make sure that we watch the ISO grading schedules because they actually had two calls this week in regards to insurance companies are getting tighter and tighter on on that meeting the

requirements and the grading schedule. I've actually had two calls this week in regards to class ISO class grading schedule and his distance from the fire station water on wheels and things like that. So, and I actually paper people I was looking for. I actually asked the agent if he could give me an idea and we're nine and if I can maintain that nine for people across the town, then everybody uses insurance is based on that same base. But if you're over the five miles and I can't figure out how to make it work, whether it's mutual aid or what, automatic aid, they won't say accept mutual aid, automatic aid, but they actually uh you go to a 10 and from what he said, it's like 50% higher moving to a 10. So, one of the things we definitely need to be cognizant of as we move forward is making sure that we don't jeopardize that nine rating and if anything improve the rating. Do we know you were mentioning before about uh

looking at consolidating apparatus? Do you know if that could have an effect? That's part of our research that hopefully will have some information. I'm not sure if we water on wheels makes a difference. Um as far as two pump thing, I'm not sure about that.

Yeah, I can't really answer that. Now, Quint does have a pump on it. Has no water. Okay. Um, when did you get this? From Kalex. From Kalex. Just recently. Oh, on a vacation. Oh, I didn't realize he had Well, I can't. And that's why I didn't make a a a copy and pass it around. I have to be very careful. If they wouldn't have sent me that, I actually could have never talked about the situation. um the way they sent me the card the letter I'm not going to post it anywhere or anything but I thought it was something that was imperative important for the board to see and stuff because to me a lot of times we we get so focused on the financial aspect of it and in reality what we really are looking for is the quality of the service the level of service um and to yeah have something available so

that one on the right hand side I can relate to that one quite well I got six seven in my family have had that. Some are still with us, some ain't in this section. So, it's the same. Uh, one thing we discussed last week is the possibility of um maybe cutting down on the amount of times the department's heads need to come in and report.

Is that is that something that we're interested in? I think so. I I am in particular. I just think we're not monopolizing time that he probably be using. My suggest my suggestion would be one comes in on the first Tuesday, one comes in on the second Tuesday, and if there's a third Tuesday, neither neither one has to come in or something like that. But

unless they have something unless they have something that they need to bring for if they if they want to give us a written report in between, that's fine. But during the summer, I would think road commission is going to be pretty busy and might have something,

right? I mean, and and that's kind of up to the up to the department head if they need to come in and they need to vote on something or something like that. Um, just I don't like coming here every Tuesday. It uh my my time actually as it is I struggle trying to keep it last two weeks been under 40 hours, but most of the time, especially when we get to the fall, I'm sure Kelvin's in the same boat, but especially once he hits plowing, but it gets up to 50 to 60 hours. But the other side, I'll just throw this out there for thought to it. Um, one of the things a lot of people have talked about is the lack of availability of information. And in all honesty, it uh when I went to a written report and some of my reports, you may find this hard to believe, but it's my opportunity to actually have a like a public platform and present some of the material. And then just with the written report, that's all it is is a written

report that you review public if they watch or do go to the town channel and and um do the streaming it. Uh they're never going to get that information. So just I'm not I'm not against not having to come here, but it is one of their opportunities to present information to the town people and to the public. And it's sometimes I'm sure you have all found it's surprising how many people sometime actually watch.

I don't know maybe we could uh post them on on the website um after the meeting or something like that too just there. If you're not actually presenting we could post it on the website so people Yeah, something like that. It I'm sure people would actually go and read it because there are actually

Could we just set you up with like a little blog that you could blog once a month or twice? What? A little blog? It would I mean I get it. I know what you I mean it's it's very it's a very simple thing. Any thoughts from the chief?

Yeah, whatever. You can just reiterate what you want. Thing he was talking about a computer. Well, I don't think we did not have computer 101 when I went to high school. You're going to find that hard to believe. We were still in DOSs when I was in high school, too. So, it's not I don't think anybody here. So, uh, if we do that, you want to say have the chief on the first first Tuesday, the road commissioner on the second Tuesday, and if there's a third Tuesday in the month, uh, or a third meeting in the month, uh, neither one is required to attend. But, uh, if and whenever they if they have something that they need need us need to present to us or something, they can show up.

I I have zero issue with that. I'm fine trying whatever whatever you guys work. We did. I mean, we tried it a couple year three or four years ago and it it slipped back and so on. I don't I have no idea why, but we can give it a try again and see if we can reduce the commitment commitment. And then um if you have anything that you just want to notify us of through written channels, that's fine, too.

And if you want to come in on Tuesdays, we can set you up in front of a camera. You can tell them what you want. You could do YouTube videos. Yeah. But but it is actually, you know, one of the things people talk about is not getting the information. And I I know it sometimes takes

Mhm. goes on and on and on, especially this time of year. But it uh it is one of the few opportunities that uh that the town's people do have if they choose to try to get the information to hear to see it. But posting it that might work. I mean, some people would used to say that when we had the tri town and and it wasn't because it wasn't in there. They just they didn't open it up when they got it.

Thank you. All right. Commissioner, are we starting that this month? Done this month. Next time you go, what about me? we have meetings. It's a Tuesday, so we don't have time to Pass these. Thanks. you guys wanted, the uh spreadsheet for the roads. I'll go over that after

Do we have copies of that or is that just Okay, thank you. Well, you don't have it yet, but I can I can hand it around now actually. I guess he didn't want you guys reading that while he was. Okay. It's okay. Have to go over the report first or you want to go over this first?

Go the report. That's fine. So we're still the crew is working on spring cleanup. Uh patching, shoulder repairs, working on gravel roads, getting those uh we've got just uh Cushing Road left. We're going to get tomorrow. uh get the most of the winter damage out in the potholes. And um still working on getting all the head gear and wings off the plow trucks for the season. I think we're safe now, but I don't like to pull them in April because I never know if I'm going to get a storm. I think it was last week. We were looking in the year before and that date we'd had.

Right. We had a really late one last year and I know another town got in trouble that way and I didn't want to be I didn't want to be in their shoes. So, I think now we're safe, but uh so we'll pull the head gear and plow wings off the trucks. Uh so, I got the uh excavator serviced for the season, ready to go. Norracks come to a 2,000 hour service on the loader. Um that's adjusting the valves and all the that's a critical milestone service

that um got done. Uh, so we got to have all this stuff ready for the summer. We don't want to be having it down. So, I'm trying to get it all trying to get it all done now so that we can just move forward through the summer ditching and road work without interruption. Engineer is going to be on the up and road crossing uh stream crossing for the grants uh this Thursday doing all of the uh on-site survey and stuff for their for their engineering. uh still waiting for the details from D as to when what months what months the work has to be done. Often there's requirements it has to be done between July 15th and September or October to stay out of the spawning season and so I haven't got the details on that yet. Um met with crooked construction out on the runaround pond road rabbit road. Um there is a small area right before the park just before the curve will be on

the westbound lane I guess you'd say on the pavement lifted this winter and there's something going on. There's either a big rock in there or a spring something that's lifted there and it's caused some cracking in both directions. So with crooked said well they could bring some radar penetration over and see if they could see what was in there for 300 bucks. I fig for 300 bucks we got to dig it up anyway. Find out what's there. So why pay the 300 bucks? We might as well just dig it up and if it's a spring we'll drain it. If it's a rock we'll take it out. If if it's ledge, we'll have to hammer it and drill it. Whatever. We're going to take care of it. So that was the only piece really. There's a few cracks that they're going to grind down and we'll patch in. just typical center line compaction issues and that they're going to take care of that. So, the crook is ready to go. They're ready to pave. Maybe um they're looking

at doing rabbit road as soon as next week. Um there's no issues on rabbit road. Nope. Good. Rabbit road's ready to go. I've got a little bit of ditching on runaround. We still have 3 weeks of clean up and ditching before they can get in there. And now we got to box cut that piece out. So that'll be it'll take us a couple of days to get that done. We got to cut the pavement, cut that out, take all that material out, find out what's in there, replace it with gravel, compact it, and then put the base paving back in and and get all that so that when we put the surface down, it's all uniform. We don't have a big patch in How big of an area are you going to cut, Calvin? Just out of curiosity.

It's uh probably uh going to end up being one lane by about 50 ft. Maybe one lane 30 ft. Yeah, cuz it's right in the middle of the lane. It lifted. I could see it this winter. If the looking at the shoulders here, it came up like this. It's like a shelf. It's going back down now. But something lifted that whatever's in there, I got to find it. We got to take care of it. So, it's got to be a big boulder or somebody dumped a big boulder in there years ago and they filled it in or something.

Yeah, that's what when you said you were going to box cut something, I just assumed it was like what you just said, a boulder, you know, maybe. Yeah. Well, a patch of the hole of this, you're talking you're talking a section of road that you need to take out.

Well, we're going to start there, but the crack. So, there's an area about oh, you know, three, four, you know, maybe six ft long. That's the the the asphalt isn't just cracked. It's disintegrated about that wide. But that's where that came up and it went back down and then get crushed.

Sure. But there's some residual collateral damage that goes I'm assuming that's the case. So I'm assuming that that's just collateral damage on that crack on either side that goes down a ways because when that lifted that pavement just that relief point was went down there. There could be a shelf of ledge right there that all came up. ledge doesn't move.

I don't believe it. I mean, well, no, but sometimes the water gets trapped on top of it. It can't drain and then it freezes and expands and then that's possible. Drives. Who did the base? I mean, how much base do we have underneath that road?

We added we added uh in that section we added nearly a foot, but it's base. Yeah, it's a gravel base that was under there, which we did some test BS and there was plenty of gravel. So, we did test pores. Yeah, but you know, we can't hit every spot. So there's no something in that one spot that's going on and

something in that one spot. You see what I'm getting at? It's if a box cut, you know, I would just think you're cutting out for we're talking about a pretty good sized portion of this road. Yeah, just a well won't be 50 ft. It might be 30 ft, but it's just taking out one lane and box cutting piece. We'll cut the pavement and take that piece out. If I start right in the middle and I just hate to get in the middle and find out that crack did have some We won't know till we get in there. I mean, I'll start with that piece with a rock. Maybe I can cut it back to 20 ft. But

that's a big rock. Oh no. Well, I don't know. It could be a spring. I don't I don't know. Won't know till I get in there. So, could be How do you fix a spring? Drain it. Put stone pipe and stone and drain it off to the to the ditch.

Are you seeing any evidence that there's spring? Like is the under is it getting washed out from underneath? Because typically the road would indent and so forth and all your gravel on the side would be No. Am I Am I incorrect on that or

Well, yeah. You don't see them. They they you dig down and you typically you find them u we dig down all the time, find springs under the road and there's no evidence of it at the surface, but you get down in there and there's a spring in there. They don't come all the way up, but they're down in there and that they'll freeze in the winter and expand.

Yeah, I get that. So, I mean, I've I mean, I don't know. I've heard we've had two or three different people, the engineers thought it could be a spring. They said, "Well, it could be a rock cuz we bring radar, penetrating radar over them for 300 bucks. I'm going to dig it up anyway. I might as well dig it up, find out. I don't need you to tell me what it is and then dig it up."

Well, yeah. I guess my my only question, let's say it was a rock and we paid Crookeder to put that base in there and he put a he put a big rock inside of his base. Oh, no. There was no nothing there. No, we That That's the issue of why you want to try to figure out,

right? No, they just added to the top of what was there. We ground it up, pulverized it, and created the uh created the reclaim. A reclaim. Okay. And uh then we added more reclaim on top of that. So we picked it up through that area by a foot. So

So we didn't essentially I'm sorry. Could you just I don't want to belabor this thing. Another issue. So So do we do we change the actual base of the existing the prior road that was there? Go on top of it. Okay. So out of 3.89 miles is just that one spot right there. So,

okay. I'm good. And you're always going to find something. Something always Oh, yeah. Yeah. That was I was happy that that's the only spot that I just like I said, my only confusion was the box cut. You know, it went from like a whole side of a road to 40, 50 ft, 30 ft. That's a big box.

Well, it's just a term. It's a construction company. That's what box turn the entire road. Like you'll see on that list I give you the Apple Ridge Road. That's my recommendation is box cut the entire thing. That means just take it all out, put new material back in. I don't know what's going on with you. That's That's okay.

The box cuz I was thinking the same thing. Rich was thinking, but I guess the box is actually where you're taking it out of the middle of it. So, it's actually going to be a rectangular cut out of the middle, not off the edge or nothing.

Fox, right? Yeah. Okay. One lane, right? I was thinking a box smaller too, but I get it now. Yeah. Sometimes the turns, but if you take out the existing material in the whole row, you box cut the entire road. I I just the only last thing I would leave is, you know, for $300, we might be able to see I mean, if we were just doing a quote unquote box, we might be able to just cut a let's say 4x5 section and see that there's a bad piece of rock underneath there rather than tearing up this road cuz that's going to cost more than three or four $500.

We're going to go right to that spot and start there. If I find a big rock and I feel confident that that's what's caused that other and that that other crack is just collateral damage, then I'll we'll stop there. But So, the box might be 2 by four,

right? Right. That's what I'm Yeah. Okay. I follow you. It'll be I mean, it might go as low as 10, but I don't think you get less than that by the time we get whatever's in there out of there and get compacted back in cuz we can't go right to the edge of our cut. We cut.

All right. Compact. Yeah. Put water in it. So, that's what we got there. Um, happy with that with the result. Looked at the way it's held up over the winter and it's it's doing it's doing very well. So, I'm I'm happy with that. We added that rip wrap on the left that

come out of came out of uh Barry Baldwin's driveway and was washing that whole side out down there. Lined that, armored it, and we've had no no troublesh since. Oh, yeah. It's like a river coming out of his driveway. That whole water shed up there.

no response from car. I've emailed them. I voice mailed. No response. So, perplexed about that, but I guess we'll move on and get some other vendors. There's other people that do it. So, y unless you're going to contact me.

Oh, you I mean, there's a million sign guys out there. I mean, it's it's they're like lawyers. I mean, you can find a hund of them. I can I can move on. But so, if you can get a hold of somebody and have them get a hold of me, that'd be

I could try tomorrow. Okay. See what's going on. But yeah, but you know, I'm assuming he's not on vacation or something. Yeah. I don't I called during the day, got voicemail. Nobody even answered the phone. and I called back a voicemail again and then I sent an email left a voicemail plus I sent an email and then heard from either one that was the day before I met with you guys last time. So I don't know if they write out straight cuz it's spring and all the orders came in over the winter but if you could check with that let me know. I'd be

sure appreciate it. So, I uh been looking for a builder for the last 3 weeks or so for the gazebo and I've been visiting this guy and that guy and I'm just going around looking for so if uh u this guy Jan Litchfield lives on

lives over there lives over the top of the hill. Uh went looked at it with me and we've come up with a plan to fix it. Um, so the under the base is all fairly new. The platform is new, right? The roof is gone. It's just those posts that go up.

The post and the seats need to stick my jack knife right through them. Now the seats are touching. They all fell off. So u shakes. Yeah. So what we're going to do is is support the post and then take uh down at the floor level. Cut that all up. Cut the post off.

Mhm. and put another piece of pressure put a piece of pressure tree to the end and then box it in with cedar something up each side so the columns will be fatter at the bottom and then put some detail molding around the top so the columns will be fatter at the bottom and then go to the smaller which I think will look

good coming down to a base and then so he's going to draw me a detail give me a sketch of a detail he's not doing it actually what's his name Jake Jake Athetherton is going to do the detail for free. I guess it has worked and give me um a copy of that. So I just said I

wanted to see something so I could show the board and say this is how we're going to fix it. Yeah. And I'm not sure we may need to go before the historic district and I told him that. Okay. So I'll have to expedite that.

So then probably isn't going to get done before Memorial Day weekend. Well, he said he could make it work. So, I didn't know if we could meet with them. Uh, if I could go emergency meeting with them or do you have to have stuff to them ahead of time like the other committees?

Sometimes they'll just if it's if it's I don't know what the I don't know what the ordinance says. Who's who's the chair of that? Candy. Candy. Yeah. maybe maybe see if you can contact her and um depending on the cost that they come back with, you may need to call a special meeting of the selectman to to authorize it.

Yeah. You have a ballpark, Kelvin, what's that? You have a ballpark, a thing. He said he's going to get that to me this week. He said it take him a week. So, I'm figuring if it's a week and and if he can do it by himself and he's 30 35 bucks an hour, I mean, what would that come out to? 1200 bucks rough. Let's call it 1300 just for if he uses the whole 14 plus materials. I mean I I mean I don't know. Maybe he's figuring him and someone else or it could be more than that. But

yeah, I think Jake was going to help him. Yeah. Okay. Whatever. I we'll I'll find out. But I I Okay. But I he can get it done and I think we've got a good plan to get it done. And uh I the roof kind of racks, but I think that's because the benches are gone. I think the benches used to tie that together. So, they're saying, "Well, let's just get the thing fixed, get the benches back on,

and then we will uh see how the roof looks. If it needs, we can maybe run collet ties across and button that up. Everything's based on how strong those posts are." Right. Right. Those posts are soft. They've been replaced or assisted into, scabbed into a few years ago, fixed before. But thing is is right now my concern is the way that roof rocks. If we have a big wind, I think we could

We've had big winds. Sometime Yeah. Sometime it may. It may not. I don't think it's going to continue. I don't think it will continue to go. I think it's going to it's going to end up on the ground here. Right. Exactly. We don't get something done real quickly. So, and that is the original is that 1800s?

Well, the the original gazebo was uh mid 1800s um and so on. And it's been there. or it's gone into the ditch and decayed and so on. I doubt there's a single piece of wood on that that's original, but that design, if you go back and look at the old books and look at some look at the pictures in there, the design is is very very close to what's there now. And it's Yeah, I looked back through some old newspapers before and it's been resurrected many, many times,

I'm sure. Yeah. So, the the roof is uh going to be painted because it's so dry that the shingles are cupping and warping. So, we can't step on there. So, I'm not sure how we're going to do it. We're going to get a lift and then reach up with the sprayer. I don't if we step on it, we'll crack those. And I don't know how else we can do it. I mean, unless you got any ideas.

A lift is probably a good idea. That way, we can go right out over it and spray spray the whole thing or just whatever brush roll. At least we can. I don't want to step on that roof. If they're if they're brittle, you have a problem.

But when I originally I rebuilt that roof many many years ago. Long time ago. Not Not the It's not the most recent one, but I did it before and I put a I can't remember what the paint was that I used on it, but it lasted a long time.

Yeah. Well, I'm not sure what color. Look at the colors again. Did they try to make that copper bond red? Yeah, some sort of a red. Yeah. Yeah. So, I would look nice with a copper roof, but I guess we can avoid that. Quality paint would go a long ways.

Paint it copper. Yeah. So, we'll not skimp more. Okay. So, yeah. So, so I'm going to paint the roof. That's going to be an additional cost that you know we we can do, I guess. Yeah. So, yeah. So if if uh you get the estimate back before two weeks from now

and um it's more than whatever our policy is um ask them to call a special meeting I won't be around but um if Mark can call it or there. I hopefully will get a number and then so if I get that number you want me to contact I'll contact Ruth and June.

Yeah. So if if Yeah. If it's beyond the which it probably will be if it's beyond the purchasing policy. Yeah. I think if it's under $5,000 and it was approved um a town meeting then I don't think they need we need your it may not need a meeting. I think it may need one selectman. I think over 200 maybe need need

I'll reread the policy but I I don't remember for sure. Um on the same on a similar note uh because it's dealing with public works and the um culverts uh the the culvert replacements and so on. Do we want to set up a special town meeting today or do we want to wait till next meeting and set it up? Um there's a sample warrant here. And Shannon also

gave us this to talk about um what dates and whether we want to do it at Eureka which we can only take have 40 people at or at the school which uh will be charged for using in the school. We will they they have started about two years ago they started charging us for use of the school.

Does it matter what part of the school we use? Is it a different rate cafeteria versus uh the gym or? We typically do the cafeteria when except for the big one, but they only charge us for custodian use if they're not going to be there.

If they're not going to be there. So, if we do a regular evening, right? If we do a regular evening, I don't think they'll charge us. They charge us for like um the Saturday when we have the town meeting, they charge us.

They didn't when we had our comp committee thing over the public meeting over there. We didn't charge for that. And I would suggest a an evening meeting for this. Yeah. Yes. Do you think we'll have any attendance for this?

I have no idea. It could be it could be one or uh it could be I guess who knows. I guess it will just be a supporters. I I don't um what are the June dates? Is that what we could get the gym for or the get the c the durham school for down at the bottom?

Are you Yeah. Yep. So, we can't get anything in May. Uh, no. I think Yeah. No. Okay. Um, when do you think you're going to have all the information that you need like from the engineers and things like that? Hopefully by next meeting.

Okay. So maybe we maybe we hold off on scheduling it until next meeting and till we know all the ins and outs. Yeah. The the better we come prepared to it, the better it'll be. Okay. All right. Anything else? Anything for him? Oh. Oh, that's right. The roads. That's right. The road survey.

So if you want to look at this, this was So I did. I took um the work that's scheduled for this year. If you look at page the second page, the highlighted ones. Yes. Rather than keep those in with rather than keep those in with what needs to be done, I took those out because they're already scheduled for this year. Include them. I didn't want you to see that number.

The money hasn't been spent, but it's already allocated. The plan originally was to do um Cedar Pond and uh back was hoping to get um was hoping to get country lane in there, but uh um now we held this. So, this is we'll come back to once I get the final numbers and get going. We'll see. You guys will have to make a decision what you want to do.

I live on Country Lane. I don't want you doing that cuz I don't want my house burned down. You start doing country lane before No, but in seriousness, I mean, Country Lane is is it's in pretty rough shape. It's rough. I mean, we dig boulders out of the road.

Yes, you're 100% right. So, I mean, it's at the point where we're digging boulders out of surfacing and finding their way to the top and coming through. And so, uh, my question with that is, uh, the problem with that is it's beyond the shim and overlay. So, it doesn't really fit in the same scheme of that needs to be ground up. And

it it looks like from a lay person looking at it, it almost looks like your road is needs to be elevated. Is that the you've lost your crown, so it's fine. So you're holding water in the middle and it's just it's it's a nightmare.

It's imploded. And so now it's got to the point where now we just say don't plow it because you'll get stuck in with the plows. Just try to burn the uh ice out of it with salt. So this year I said, "Well, rather than even do that, let's just start sanding it like a gravel road because we're just trying different stuff because the road is just it's probably

it's bad." Yeah, it's bad. It's probably as bad as Mo Hill. So, and the thought was, you know, I was hoping I was hoping that if I could have originally have just done a shim and or something uh that I could have, but by the time I grind up what it needs.

What page is country lane on? Firstage, first page. Second one under rebuild. Oh, yeah. Okay. There we Which is problem. If you So, right now the estimates for rebuilds is almost 5 a.5 million and and I think that's going to be more like six because because I think Shiloh's got to come out of here and Shiloh's got to come out of here.

Oh, yeah. Got to come out of the shim overlay category. Oh yeah. And it's way way done at 100 bucks a foot. At 100 bucks a foot, you can do the math and say that's going to add another but I think I can save some on the other roads. So I saved a few more. I think you're more in the six six and a half range.

So, what was the what was the bond for runaround and rabbit? 1.1. And what's our what's our bond payment on that? Uh 170,000 I think something called something like that. Yeah. 1.175. So, if you look at the now it's on a sevenyear

second page top is a seven or eight blue block. Seven. I believe it is seven. That blue on top that's your total to rebuild those roads and just the way it felt it we should stop on the first page with those with the rest of them but it

so I think I got the page away there kind of for now maybe take these home just to kind of look through them there's a lot of information on these yeah if you would uh so I'm working on a capital plan so what I've done is um I'm taking these years out and adding notes on all of them and taking these years like number three and putting an actual number Okay.

And then I'm working on a u 10ear plan. I got a draft of it today, but the 10ear plan really doesn't work because 10ear plan works for your um your shim overlay as your maintenance, but it's not going to work for rebuilds. So your rebuilds probably would be more like a 25 year life cycle. So I think you So

but so but you've got so you'd have roughly two maintenance cycles and a re then a rebuild. Yep. So once we once I get back I next meeting I'll have something that you can look at that will show you 25 years. So probably it'll be two tabs. One will be a maintenance tab and then one will be a rebuild tab. Kevin, the numbers just on these rebuild numbers, are we looking at numbers that are derived from um what costs are involved or what expenses are involved? Is that is that the whole ball of wax these numbers or is that just the paving?

That's a Is that everything? Is that does that that's a foot? That's basically grinding up what's there building on top of what you got? $3 pipes, which is the cost that the pound brown road was. Correct. Yeah. Yeah. I mean, and I may be able to do better than that. We'll type

But you have to put something in in So that's the ballpark. So that that's great. That's a good number. $100 a foot is the ballpark that we're using to Okay, if you looked at this on the Excel sheet, if you went on there, you would see the formula is is is length times $100 times your feet over here in whatever that column is. G what it's formulated to. So they're all 100 bucks. Some may

have to go to 110 or 20 if they got big pipes and some might go to 80 and some might go 80. That's what I'm thinking is I'll have a tighter number on there. Uh but then again, you know, as you move out, I forecasting 5 years from now, if we're doing it, I don't know what the price of asphalt's going to be. I don't know what the price of. So I've picked a number of on the shipment overlays. I picked a number. You look at the last page. see that at the end the annual pavement maint.

to tell well country lane and Bowie Hill that we're not going to be able to plow their roads. I mean that I think that's information that and all the calls I'm getting are about people are just livid. They're just disgusted. They're frustrated. They pay taxes and they to live on a road like this that people can't even come visit me and people are just not happy.

They're right. Especially if you get up towards the, you know, um, back part of that, um, that road on Country Lane. It's, I think, I mean, I don't, the number might be too huge, but I I think we need to to put together a package,

right, as an option that gets all these rebuilds done in three years. Yeah, that would be, you know, you do you do one one bond, spread it out over whatever. I don't know how it all works, but I we we can't stretch some of this out over like seven, eight years,

especially if you tell them not going to be able to plow. We're not going to have And if you can't plow, then I got It goes back to what it reverts back to what we were talking about the other day when we asked the chief. Is there any roads the fire truck when cuz that's what's going to be that's a that's a life safety issue. We got to fix that more quicker or

maybe even three years is too long. Three years gone, they're gone. they are, you know, but then then you're running into then you run up to into the contract because we've got what 10 miles was it? It's about 10 miles. Yeah.

And then the other thing is or maybe we just say look it's just going to be too expensive. We're just going to have to bandaid some of these roads, drag 3 in of the code mix over them and you know just I mean at some point you're going to have to do them. I mean, even if you do that, so

you got to grind. So, you do you throw $50,000 or or something at it. It's a little rough, but it may be the only option. Maybe the only option you have. So, what would that cost? You got to be pretty no matter whatever it is, right? You know,

what's the cost differential on something like that? Just nothing else would you do, but just ballpark, you know, just like just go over with a cold patch, a 3-in overlay or whatever you're talking there. You're probably looking at uh you know,

instead of a 100 bucks a foot. You're looking at So, so say 100 say 117 say 120 $120,000 a mile. So, it's a fifth of the cost of the rebuilding roughly 10 and a half. Yeah. Right. Yeah. It's right around Yeah. Yeah. And for something that's gonna last not very long,

maybe we get seven years out of maybe maybe we get seven years on. But there might be strategic places where we have to do something like that just to buy time. Yeah, it sounds like it. If we're not going to be able to plow, we're going to have to do something for these folks.

Yeah. My plow guys said they're stuck on the road. He goes, I don't need to plow the road anymore. So, I mean, I just looked at Beachwood Road off from Brown Road and the whole shower of the road just is gone. That's the plow got caught in there and ripped the I mean it's they're going quickly. So

yeah, take take it home, digest it. There's a lot of lot of information on that. Is there is there somebody we should talk to um either through GPCOG or or a bond your municipal bond agency to kind of like lay out and this is what we're looking you what are our options you know for for finance packages for this type of you know this type of situation. I think you talk to the That's me.

Okay. What are our options? That's so to rebuild these, you're looking at if we were looking at a bond 5.5 million. So what do tells you to do, what main local roads tells us to do is they try to drive home is to go to that last page and say, "Okay, let's say all your roads are done. You need x amount of dollars as your annual cost to maintain those roads. Do not ever let that money get used to rebuild roads because now you've taken the money that you need to maintain your

I think I can cut that down. I think that number's high because I was looking at that uh that's based on a 3/4 shim and an inch and a half overlay. If the road's 10 years old, I think I'm looking at roads that are about 10 years old. And I think that you probably could get by with a without shim or just spot shimming and probably an inch and a quarter, which the inch and a quarter option was the inch and a half option is inch and a quarter right there option is in there, which cuts it down to

right? So, so you should, yeah, you always need you need to have your roads budget with a maintenance built in. And when you're doing when you're doing rebuilds, that's um a capital. It It's either a bond or you set money aside to Yeah.

Well, this is what the uh the engineer and I were talking about today. He says, "So, you mean to tell me you're going to bond all your roads?" And he says, "Why don't you just put the money aside every year?" And I That horse left the barn a while ago. Long time ago. will never be until we get to that.

Unfortunately, we're learning that very soon. It's too late for that. So, he's saying, "Well, you're going to pay interest." I said, "Well, if you're going to borrow the money, you better do it now cuz money is still cheap." He said, "It's going to go high. It's going to go up." So, I said, "Well, we're working on plan." So, uh he's going to help me work with me for a couple hours putting together.

It is cheap. The the bond was less than 2%. Yeah. And interest rates are going nowhere but up probably in the next they can't go much. I can't go below. Yeah. If the if the magic bond fairy came down and gave us 5 million bucks,

how long would it take you to get these roads up to par? depends on how many other towns grab the same contractors. That's the problem. People get that very You had 10 miles roughly 10 miles of rebuild. I think you more like 11 or 12.

How long? Couple of years. Run around. Two seasons probably. That was 3 3.9 roughly. 3.8. Yeah. Three. So that was one year. So maybe two two and a half years, I would guess. Well, I mean, unless you want you could get it done in one year if you want to hire two different crews. And

wait a minute. Wait. Something just kind of clicked in my head here. So 3.9 miles was $1.1 million and now we're talking 10 miles is almost $6 million. So how where where does that add up? Because be be and because this was priced out at the $100 a foot where

like what Brown Road was where we did what we did here, we did for approximately $61 a foot. But if you compress the time frame that you're doing in it, our road crew can't can't do that. So you're going to have to make sure you

put everything everything out to bid. Now, you might try to get different contractors for different parts. You might be able to get get cheaper, but you might be able but but the number in there was for 100 was for $100 a foot rather than uh 61 or

and some of it might come down to be less and some might be more. That would still only put it a little over $2 million for the money. The math doesn't that would still that I just took, you know, 3.8 8 time times 5,280.

Yeah. Whatever it is, it's in that ballpark. It gave me I can't I've done the did the math here and it was like um 20,000 something feet, right? Yes. Times 100 bucks is a little over 2 million bucks, right? 2 million bucks for for call it four miles.

So 4 million 4 million for eight, 5 million for 10. Yeah. Okay. So he's he's Yeah. That's in the ballpark. And actually, um, the 1.1 million we actually had it was more than 1.1 million because we had the road So, it actually and I forget what the final numbers was because we had the road crew being paid and things like that. So, it's a little more than 1.1.

All right. That's how much the bond was. It just that's Yeah, thanks for clearing that up for me. I think when when we had those we had those each road was if I remember right there was a price per each each road what that depending on what the test was what every road's different right my logic was flawed in my thinking so I'm I'm good there's no way to really there's no way to really compare two roads

you can get close or similar but you're not going to kind of like the brown road and the rotted road we have this you really can't compare two roads right all you can do is take two in the same condition and go okay that's about the same condition as that one And then you're still going to run into stuff that they didn't say.

Yeah. You get old. Yeah, I agree with you, but that's kind of circumnavigates the argument we had the other day. Well, so I mean, in some ways, I think the numbers we put in there are probably close to worst case, right?

Yeah. I think those are well, that's probably what we should be looking at. Those are worst case numbers. That's the only way we could. I mean, we go the sunny sunny sunny days plan. They probably a little high. I mean, some of the some of the roads won't don't need that much work. Some of them could just be ground and paved.

And if if we start looking at doing a bond, we're going to look at these closer. Well, I can get you some pinpointed numbers, right? Which I can be working on over the next couple of weeks and tighten this up. Okay. So, so when like for instance, I don't and I don't know what kind of um what kind of lead time is involved in like you know having you know engineering done and basically being ready. So like say if in 2018 we're going to do x number of miles do how how soon do we need to like be getting ready for that you know like this past year Davis Road and Shiloh are surveyed so that engineering can come together like that uh but getting things done the year before is nice too. That's why we started putting a budget together for surveying engineer professional services. And do we have some money in the budget this year to do

engineering? Like if we needed to engineer Bowie Hill Road or whatever, we can do we have You approved it. I approved a lot of things. to repeat them all right now. But but yes, I mean So are these roads I'm sorry, Jeeoff. Are are these roads scheduled to get engineering these critical roads? Do we have anything lined up that like so we're not I'm not going to be you know my neighbors aren't going to be dragging me around the block here when they

not everything needs to be engineered. I mean well I mean it sounds like like your your critical roads like I Bowie Hill Road might just be but it really I I'm pretty certain that you might need to do a little engineering on Country Lane.

Yeah. Like you said you've lost the crown you've you need all ditching the the elev I mean there's some Yep. So, I mean that's that is the engineering is a it's you don't need to engineer. I mean I could go in there and shoot the grades on that road now and

but if we I mean if we have a good idea by you know end of June or something which roads we may may be targeting first. We can make sure we get stuff started. That's what I'm talking about. Yeah. So we're we don't miss a window because we didn't have some prep work done.

Right. Yeah. So, I mean, I pick another couple of roads this year and we'll And because you already have two, you said you've got the Well, I don't have them done. I have I have the uh So, probably I have enough in there to finish those roads. Do you That's about it. Do you have any um uh like within the rebuild section, any like prioritization scheme or anything like that or

No, still working on it. I mean, you can Okay, you can look at that. and see the rebuild category and you can look at it and say, "Well, there they are. There's there's your there's your I mean, if they're in rebuild, that means they need to be done.

They they're gone. Yeah, they need to be done. Prioritization's more important in the Shimonova. That's what the numbers are, the years out category. The reason I put a number there, if it's 10, that means we're not for 10 years. If it's six, that means we're six years out. So, that's that number if you look in the right film, the years out. But unless you know unless we do it all in one year, we're gonna we would have to make a call like okay this is the first group this is the second group and if there's a third group you know

just so you understand this is just the shim and overlay this page two I'm talking yeah right understood and I and I I follow you there talk about on the rebuild section unless unless we can do all the rebuilds in one year

then we'd have to prioritize somehow right that's correct that's where you guys are going to have to make a decision I'd give you a recommendation and yeah that's what I'm asking about is like they can say here's is my my plan for this year was to do Shiloh and Davis, the rest of Davis and Shiloh Road.

But I think we have to take them at the the level of urgency for these some of these roads. They're all pretty close the same level. Well, no. I mean, I don't I mean, if he's telling me that the Bobby Hill Road and Country Lane, you can't even

Yeah, but Country Lane's a dead end road with very traffic. So, I agree. So, there's there's a lot of things that have to be weighed in. You got That's what I mean. What is what are the criteria to set that traffic? Traffic count, number of taxpayers affected, emergency vehicles. So like last year I worked with fire chief and we came up with, you know, do these roads look like they would be in the Yeah. So those roads we picked that that would be the main corridor. So that's kind of how runaround rabbit out through there because that's kind of way I get that. No, there's no question.

Right. Yeah. So that's what happens. As soon as you get these done, people are going to come. You know, I just finished Lawrence Road and half the people are ecstatic and the other half say, "Yeah, Jesus. We just don't like the traffic. Slow down." So nobody likes going to please anybody, Calvin. You know that.

We do live on a dead end road. So you don't have to worry about you don't have to worry about and I live at the beginning of that dead end road. So it's not this. But you know how that goes. You know how people they hear this and they say, "Hey, this guy's I can tell you what all my neighbors Kelvin just said on TV or wherever we are that our road's not getting plowed anymore." I guarantee you that's what I'm going to go home tonight.

meeting. So, I don't know. But that's all they heard in that conversation. Get one way or the other. It might not get salted. It might get sanded, but that's fine. Make sure you down the road. But you are exactly right. Your crown, you lost your crown. If the road should have a 2% slope from the center, water should run out lead in the ditch. When you start losing that and you don't shim an overlay and get that crown back, that's when your road just if if the roads had been maintained

or ditched appropriately in the first place, that's what the shoulders build up with sand and they become higher than your table. So your water can't get to the ditch. No, I hear you. years of sand and and and uh so we don't have that problem anymore, but we still probably have some

shoulders that are higher than they ought to be. Yes. Okay. So, are we good set on that? Any other questions for the when I come back for next meeting, I'll have a somewhat of a capital plan for you guys to look at, but then you guys can take that model and make changes.

Okay? So, it's probably going to be a tab one will be a 10-year maintenance plan and tab two will be a 25 year Okay. rebuild plan. Sounds good. All right. Thank you, administrator. I'll make it quick. Okay. Sorry, guys. Um, so I I gave you guys a couple things. Um, I gave you a picture of the goals that we did last week and on the back is kind of a synopsis and some of the questions that I got from the uh

goals workshop. look at and you know bring up at future meetings you know if you want to work on any of these goals uh and give us direction as to um what kind of information you would like us to bring forward. So the I mean this was I it was a good session and we just kind of like threw every idea that came up up on the board but do we are we necessarily just adopting everything we mentioned as a goal or Yeah. I didn't I wouldn't think so. I think we need to

these are things that we might want to bring up at future meetings and discuss and like we've already done two of them or we've already started two of them. The leazison is on and the health insurance comparisons next month the budget our next meeting the budget committee is being invited to. So we're starting on some of them already and then some of the other ones we bring up as time time allows and stuff and whether we want to go down that road or is it

right? Yeah. or is it enough time right here? Where are we at with the website? Um, did I did I send you the link? Oh, it looks beautiful. Okay, good. Well, we're working on it. I'm working on getting an Alden um a log in so that he can help us. Shannon's planning on taking a week or two off um this May in order to finish as much as she can. And then I'm starting to work on it as well. I've done some work on it. I did a bunch of the links and stuff, but it's a long process. So, if you know anybody who knows how to do this kind of stuff and wants to volunteer, they can.

So, that's not what we part of the work that we hired the web pages. And so they they give us the outline, they give us the the basic building of the website and they take and transfer 50 pages over onto that website which actually still needs to be updated in some instances because some of them are I mean we still have pictures of of uh Shawn um who was our last road commissioner on the public works page. Um

but he gets blamed for it. Yeah. Yeah. Call Sean. It's his fault. Um, so, so 50 pages goes really quick. And is there any, is there ongoing, are we responsible for our own like updates and new pages and all that stuff? Yes.

And who's trained to do that? I'm trained to do that. Shannon's trained to do that. Diana's going to be trained to do that. And Calvin wants his training, too, cuz he wants to do his blog. Are you going to have a blog? I don't know.

Oh, okay. are the roads we're not. I'm telling you, I'm going to get a phone call. Jeff, we're high clearance vehicles on the following roads. 3 hours worth of stuff and there's only 10 minutes ahead. Get rid of your Prius.

Yeah, this road. You won't need a phone. So, I've I've given you guys the budget sheets also. Um that'll be for the next meeting. It's just so you get them early to look at. Um I've also given you some um numbers on the budget if we go with a

full-time road commissioner for the rest of this year. Um I did make one mistake on this. The second line down should say actual estimate with new employee. That's I wondered about that. Yeah, I I messed that up. Yeah. So you guys should take a look at that. And then, um, the other only other things I wanted to communicate is motor vehicles. Um, this week we're going to be starting to work with, uh, the new laser printer, which I just had to purchase. Um, leans are going on the properties on Friday. So, if the 2016 taxes haven't been paid by Friday, um, actually by the close of business on Thursday, there will be leans. So, if you guys get any, you know, phone calls, that's what's going on because, you know, this is always our most popular time of year. Um, and that's good. Good message for tonight.

People expect a lot. You'd be surprised. They come in to pay their tax bill and they go, "Where's my taxes going?" It says right there where percentage go away at. So, unless anybody has questions, we're good on that. Okay. Um,

selectman's comments, upcoming meetings, regular selectman's meetings held here, Tuesday, May 16th at 6:30 p.m. and Tuesday, May 30th at 6:30 p.m. Uh, there was a request that I announced all meetings. Um, do you know of any other meetings upcoming?

I just lost my computer. Alden, do you know of any? No. The request actually came from them. Planning board May 10th. Yep. Planning awards May 10th. There's a historical district commission meeting. Um, I just closed my computer. Hold on.

Why is it May 10th? Because they had to postpone it from the 3 because uh they had some um conflicts. night. I came by 8 8:30. It was No, it was a comp plan comp plan committee meeting. It was last night. Okay. So, the historic district commission is on going to be on the 11th. Um, and then the next select board meeting is the 16th. That's all I have.

Okay. Bulky way is the 20th. What's Do we have the RSU meeting? I don't know. That is May 24th, I believe. Put on the calendar. When did you say that historic district? 6:30. 11th. Okay. On the 11th. Yeah. May 24th at 6:30 is the three town school board meeting at Freeport High School.

Okay. Okay. I'll have to remember to put that down. Uh 11th. So should we get on that meeting that we attend? Yes. I will get in touch with Candy. Yeah. Free uh that's where we vote on the school budget. So if you want to have any say on the school budget, attend.

Okay. But I didn't official anything from official capacity. From the town, but not usually. No, it's what 7:00 for the historic district. I think it's 6:30. 6:30. 6:30. Yeah. Okay. Yeah. 6:30. The school one. Okay. All right. Um, if there's no other things on that, I move that we go into executive session pursuant to one M